How To Find A Digital Voice Recorder With Best Battery Life

voice recorders with best battery life

There are no two ways about it. If you want to dictate your content, you have to have the right equipment. It doesn’t matter if you are dictating books, blog posts, articles, video scripts, or anything else. You have to have the right tool.

Just as it doesn’t make any sense to drive nails through your walls with your shoe instead of a hammer, you should also be mindful of how you record your audio. I’ve got to admit I didn’t always follow this advice.

When recording dictations at home, I would often use my Blue Yeti microphone plugged into my computer via USB cable. Sometimes I even used my laptop’s default microphone, you know, the one that’s mounted right on the chassis of the computer.

While these methods have their advantages and disadvantages, I can get away with them because I’m recording at home. After all, it doesn’t make much sense to lug around a retro-looking Blue Yeti microphone to Starbucks. People will look and might even get confused.

These microphones, after all, are intended for podcasting and not regular audio recordings. Be that as it may, the reason I can confidently use these alternatives to the typical digital voice recorder or dictaphone is that I’m at home.

I don’t have to move around or worry about space consideration. I have a ready supply of power and everything is where it needs to be so I can experiment, mix and match if you will. You don’t have that luxury if you are looking to be a full-time dictation blogger.

To be a dictation writer, you have to record whenever and wherever the inspiration hits you. This is going to be a problem. It’s not like you can whip out your laptop, plug in your fancy condenser or high-end microphone and start working. It’s going to be inconvenient at the very least. This is why it’s really important to use digital voice recorders.

Inspiration Can Hit You At Any Time: Be Prepared With A Digital Voice Recording Device

The idea for this blog post hit me when I was on my way to Starbucks. If I gave in to the impulse to record, I would have a tough time because I only had my mobile phone with me. Thankfully, the main points I’m trying to make in this post remained fresh enough in my mind so I can dictate it using my home office rig.

But what if I had to juggle many different hot ideas at once? You’ve been through this. You’ve tried to remember a lot of insights that seem so amazing but guess what happened? That’s right, you forget some of them. They may well turn out to be much better than the ones you managed to remember.

That’s always the risk we run when we try to hang on to ideas in our minds. This is why it’s really important to record when the inspiration hits you. This is especially true for novelists. I’ve written several novels through dictation as well as manually.

Let me tell you, the difference between a great book and a not-so-great one often turns on a handful of ideas. What if you had the right ideas but they came in a cluster and because you couldn’t sit down and record while they were still fresh and vivid in your mind, you had to make do and force yourself to select one or two.

I know that’s gut-wrenching because that’s like being asked to give up your children. But what if I told you that it’s even worse? What if those ideas you forgot are precisely the ones you needed to turn your book into a bestseller.

At the very least, if you had remembered those ideas your book would be at a much higher level of quality, engagement, and value. This is precisely the dilemma that sitting down the moment inspiration hits you and recording deals with. But this opens up a whole can of worms.

Your Digital Voice Recorder Must Be Able to Do the Job When You Need It To: The Power of Battery Life

There are many different selection factors for digital voice recorders. If you’ve been reading the posts in this blog, you should have a fairly good understanding of what these are. Yes, microphone quality is important especially if you’re going to be recording interviews or meetings.

It’s also crucial that your digital voice recorder has data integrity so you don’t have to second-guess if your files are secure and can be retrieved. It’s also important that your gadget can support a wide enough range of formats so that when you attach some sort of cable to it or try to use Wi-Fi to extract files, you can do so easily and quickly.

Features like voice detection and intuitive control system are also important. All of these factors make for a great product. With all of that said, when it comes to the practical day-to-day reality of digital voice recorders, there is one key selection factor that you cannot afford to ignore.

I am of course talking about battery life. Again, you have to think about how you would practically use the device. You’re going to be out of your element. Maybe you’re going somewhere to meet a friend and you’re thinking about a project when all of a sudden an amazing insight hits you. You’re just beside yourself as to how you could have overlooked this amazing idea.

It seems so simple yet perfect because it puts everything you’re trying to do together. Everything just seems to fall into place and you get all emotional about how awesome this idea is. The worst thing that you can do at that point is to try to remember it because nine times out of ten, you will remember the emotional intensity of the idea but you will end up forgetting the details.

I say this with a lot of pain in my voice because this has happened to me far too many times. Every single time I forget a crucial feature of an idea I say to myself that it would be the last time I will be caught flat-footed. But guess what, it happens again and again.

That’s why it’s important to be ready when you find yourself in this type of situation. And it doesn’t take much to be prepared. A typical digital voice recorder that you can get off Amazon can fit in the palm of your hand.

Some models are even smaller. Size is not the issue. They don’t weigh all that much so you don’t have to worry about these devices crimping your style or being so bulky as to be hassles. There is one factor that you need to focus on which is battery life.

The Key Practical Realities Behind Battery Life

It’s very tempting to think that when you get any kind of electronic device that the default battery that it comes with, whether it’s lithium or the typical AAA or AA battery, is enough to take care of your needs.

You can even get polymer batteries. The issue here is not so much as what the battery is but whether it can do the job. And this is a tricky question because if you’re like most busy people, your number one priority does not involve checking whether your battery-powered devices have enough “juice”.

When was the last time you looked at the battery charge of your electronic devices? I can safely say that outside of your mobile phone or tablet, the answer would be every once in a blue moon or even never.

And this is where the danger lies because you can’t afford a false sense of confidence by assuming that your digital voice recorder would have enough battery life for it to record your hot insights.

The situation you’re trying to avoid should be crystal-clear. Imagine yourself in the same scenario as I’ve painted above: you’re all excited about an idea and you feel good that you have a digital voice recorder because now you’re ready for these flashes of genius.

You’re confident and ready to talk. You turn it on, start talking away, and you get all caught up in every fine detail of your idea. You jump into plot developments that came into mind, you get into the nitty-gritty of the character arc and possible interpersonal conflicts or you go on and on about the minute details of the hot blog post that you’re so excited about.

Whatever the content maybe, you’re not paying attention to the device because you’re all caught up with what you’re talking about. It’s all normal. It’s the way it should be. But when you look at the device to stop the recording, you find out to your horror that the light is gone. The battery gave out.

You don’t know at what point of the recording the recorder ran out of juice. Panic ensues. If you’re like most writers and bloggers, the sense of panic wipes out any lingering trace of the emotional hype that you felt about your idea.

This of course paves the way for you to completely forget about your idea. Now, you can’t wait to go back home, recharge your digital voice recorder or get new batteries for it and figure out where you are in the recording.

You may have recorded 25% or 80%, it’s anybody’s guess. Panic fills your mind until you get a clear answer as to how much you were able to record. Do you really want to put yourself in this situation? If the answer is no, pay close attention to the discussion below about how to identify the digital voice recorder with the best battery life.

Digital Dictaphone Batteries Are Not Created Equal

There are three types of batteries: polymer, lithium-ion, and regular AAA/AA batteries. Understand that these different types of batteries have varying battery life. Lithium-ion and polymer batteries tend to have longer battery life and they are rechargeable as well.

Look for Battery Versatility

Start with the battery type and once you figure out this information, look into the type of lithium-ion or polymer battery used by your device. Also, pay attention to whether the device is specifically designed for an exclusive type of battery.

You might be thinking that it’s a good thing if you come across a voice recording device that is specifically designed for lithium ions. Don’t get too excited because you’re basically tied to one type of battery technology.

What if you can’t buy it because it’s not available for whatever reason? Don’t assume that you will never find yourself in that situation. Maybe you’re traveling somewhere and the stores don’t have this type of battery and waiting for the online seller to get it to you is going to take forever. What do you do then?

Plan for the situation for looking for a device that can support the widest range of battery types. While you can’t be sure that lithium-ion batteries are going to be available wherever it is you’re going, you best believe that there would be at least some type of battery available there.

Battery Life Impacts Quality

Keep in mind that many batteries are optimized to go the distance. They would give you enough juice so that you can record and most devices are set up in such a way that they can withstand enough variations in electric signals to keep going.

This might seem like good news but you have to be very careful. When a device is on its last leg or the battery is about to give out, the quality of your recording might suffer because the device will make do with whatever electrical charge is left.

Don’t think that the audio that you recorded would be as crystal-clear and high-quality as when you started with a full battery.

Pick A Device That Is Especially Designed for Portability

When you’re looking for digital voice recorders, pay close attention to how portable they are. Battery life and portability go hand in hand because, for the most part, products designed to record interviews, meetings, lectures, or any other person to person interaction in a wide variety of settings last longer. They have to.

Be aware of design features that indicate that the recording device is supposed to be used only in a controlled environment. I’m not saying that you should not buy those types of digital recorders but you have to know their limitations.

You have to understand that for you to get the best value from them, you have to use them in a situation that is ideal. So this usually means that battery life isn’t their top priority. There’s always a tug of war between recording quality, microphone sensitivity, battery life, and other factors.

If you select a product that is geared towards a factor other than battery life, keep in mind that you may have to give up some of that portability.

These are the top voice recorder/audio recorders that have the longest battery life:

OLYMPUS Digital Solutions Digital Voice Recorder

This model can record 444 hours of uninterrupted audio recording in LP mode. It also features voice activation technology and a large LCD screen. Uses 2 AAA Batteries.
What makes this model stand out?

  • Easy to use
  • Excellent battery life
  • Great sound quality
  • No extra software
  • No need to convert files

Check for availability and latest pricing on Amazon

Sony ICD Ux533blk Voice Recorder

This recorder has a 4GB internal. It has a recording time of up to 1073 hours. This recorder also features a MicroSD card slot / SD Card and an auto-record feature.

What makes this model stand out?

  • Built in memory expansion
  • 4GB memory
  • 2 stereo microphone
  • WAV, MP3 and WMA format
  • 30 hour battery life

Check for availability and latest pricing on Amazon

Sony ICD-PX440 Stereo Digital Voice Recorder

This unit has 4GB of memory and a maximum of 1,073 hours recording time. Easy connectivity and transfer via USB connection. Expandable memory with a MicroSD slot and a noise-cancelling feature. Records MP3 Audio, and has automatic Voice Operated Recording.
What makes this model stand out?

  • 4GB memory
  • 2 stereo microphones
  • PC connectivity
  • 96 hours battery life with AAA batteries
  • Overwrite function

Check for availability and latest pricing on Amazon

TASCAM DR-05 Portable Digital Recorder

This device records in MP3 Audio and WAV Format, Built in omnidirectional microphones, tempo change function. This voice recorder is powered by 2 AA batteries for at least 17 hours battery life and can also be charged via USB power or AC adapter.

What makes this model stand out?

  • Built in condenser microphone
  • Editing function
  • Self timer
  • Good audio quality
  • Long battery life

Check for availability and latest pricing on Amazon

Sony ICD-UX560 Digital Voice Recorder

This product offers a quick charge feature that can charge up to 1 hour of recording time with a three minute charge. It is easy to use and has a microSD card slot for expandable memory.

What makes this model stand out?

  • High-sensitivity microphone
  • 4GB built-in memory
  • Long battery life and fast charging
  • FM radio
  • Can record radio broadcasts
  • Voice operated recording

Check for availability and latest pricing on Amazon

Sony Digital Flash Voice Recorder

This device features a 2GB flash memory and expandable MicroSD card Slot. Records in MP3 format, has USB connectivity. Has a long battery life of 72 hours.

What makes this model stand out?

  • Easy to use interface
  • Long battery life
  • 530 hours recording time with it’s 2GB memory
  • Voice Operated Recording
  • Handy and portable

Check for availability and latest pricing on Amazon

SOTA Surveillance Audio/ Voice Recorder

Along with its voice activation feature, it has a 576 hour recording capacity with the 16GB storage capacity. It can also function as a portable cell phone.

What makes this model stand out?

  • Long battery life
  • Built-in Microphones
  • 16GB memory
  • Secure
  • Voice activated recording

Check for availability and latest pricing on Amazon

Zoom H2N Digital Voice Recorder

Small and portable digital voice recorder with surround sound feature, 5 built-in microphones, secure digital card, records in WAV and MP3 format. Has 2GB of memory, and 20 hours of recording with 2 AA Batteries. With auto-rec function, tuner and variable speed playback.

What makes this model stand out?

  • Records directly to SD
  • 5 microphones
  • 4 channel surround
  • Great for recording live concerts and rehearsals
  • Great features in a compact device
  • Check for availability and latest pricing on Amazon

    The Final Word on Best Battery Life for Recording Devices

    Don’t get caught flat-footed by taking the RIGHT device with the WRONG battery life to content recording opportunities. In many cases, you only have one shot at getting the right content. Sure, you can dictate audio to high quality text anywhere at any time. Don’t waste this advantage by using low battery life recording equipment.

    Image Credits

    What Are the Best Digital Voice Recorders for Meetings?

    best digital voice recorder for meetings

    One of the best ways to create content is to record a meeting. It is as simple as that. Record what people have to say.

    Of course, you would have to ask for their permission first. But once you get the green light, this is one of the easiest and best ways to create blog posts and articles.

    You can then repurpose that into a wide variety of forms. Turn them into tweets, YouTube videos, infographics. Turn them into small bite-sized videos, which is appropriate for TikTok. The possibilities are endless.

    And with each version, you tap into a potentially rich traffic source, which every blogger craves. What is not to love? And all you need is a digital voice recorder.

    People have been using digital voice recorders to record meetings for decades. These devices are useful tools for students and professionals. They make note-taking during group discussions and lectures a breeze. Instead of listening intently and making decisions on which to write down and which to ignore, you can capture everything.

    Just turn on your dictaphone and place it on the table close enough to the speaker. This way, you listen intently to the speaker instead of filtering a lot of stuff out as you frantically write down your notes.

    The same goes for group interviews. These are like meetings, and it is easy for people to take manual notes and get confused.

    During a meeting, how many times have you focused so much on a particular individual, only to learn somebody, from the other side of the room, said a few sentences that are the game-changer?

    Believe it or not, it is more frequent than people care to realize. Well, you will not miss out on any of that if you bring a digital voice recorder to a meeting.

    Similarly, if you are a secretary, this makes the job so much easier. Just record the proceedings, and make your notes regarding key points that you will focus on once you get the audio transcribed.

    How To Get the Most Out of Meetings When Creating Content?

    You want to pack as much value into your transcribed blog posts. What do you need? A plan. Before you even show up to the meeting, have a plan of action.

    At the very least, know who will go there. What do they talk about? What do you expect them to say?

    After you know the people going and what they understand, you can set up a series of questions that go beyond the surface.

    Not All Meeting-Based Content Is Worth Publishing

    When you go to any group meeting, often people talk about the same stuff. That is right. The things you talk about today are like the stuff you talked about yesterday. A transcript of yesterday’s meeting would not differ much from last week’s transcript.

    Do you want to come up with game-changing or valuable transcribed content for your blog? Never settle for this. Your initial set of questions must rock the boat. They must push people up against the outer limits of their comfort zone.

    If you are willing to do this, your digital voice recorder would be of use.

    Here are some tips and tricks to maximize your use of the digital voice recorder in meetings.

    Key interview content creation tactics

    Focus on Controversial Topics

    Everyone knows what topics are safe. These make for boring blog posts.

    Start with a bang by asking about controversial topics in your niche. At the very least, you increase your chances of getting a unique take on the hot-button issues your blog community is excited about. Everybody has an opinion.

    Pit Personalities Against Each Other

    In any meeting, there will always be at least two personalities with little or no rapport. Sometimes, they rub each other the wrong way. One’s views, presentation, or mannerisms leave an unpleasant taste in the other person’s mouth, and vice versa.

    Take advantage. Come up with polarizing views that may lead to an exchange. See to it that people argue passionately and provide useful information.

    Play the Devil’s Advocate

    If everything else fails, bite the bullet and take the role of the bad guy. You are aware of what is controversial or weird in your niche. Be its advocate. Shake cages. See what opinions they come up with.

    Never use trick questions. It must go beyond cheap tricks like that. Instead, look for positions. Look for people to tell you and your fans something beyond what you know.

    That is the key to working meetings. Make no mistake. If you only bring a recorder and expect to find gold, you are wasting your time.

    People flood YouTube with interviews. They ask the same cliché and boring questions and get the same robotic answers. Those videos are forgettable as they are numerous.

    Talk about generic content. You want your dictated blog to stand out. Be different. Using the techniques above, you will throw people off enough to get some gems out of them.

    How To Select the Best Voice Recorder for Meetings

    Now you understand how to make the best use of your voice recorder and how to generate useful responses from people.

    Let us get down to the business of selecting your equipment.

    If you want to find the best recorder, be methodical in selecting. The following factors are non-negotiable.

    Let me put it this way. You are not making an informed decision if you do not consider these factors when buying a digital voice recorder.

    Does It Come in a Convenient Size?

    When you are recording meetings, do not assume that you will lay the voice recorder on a flat surface near the speaker.

    Things will get heated if you know how to work a meeting. You might have to move it around. Things can get out of hand.

    For this reason, it is crucial to pick a high-powered voice recorder that has a small, compact form. You want a voice recorder that is easy to pick up and hide, just in case.

    Can It Store Enough Data?

    How many hours of audio storage a device has? Knowing this is non-negotiable.

    When you are recording a meeting, things can drag on. Hours can pass before people get to the good stuff. Even if you are using the tips provided so far, you still have to wait.

    These low-quality exchanges take up storage space. Your voice recorder must have sufficient internal storage.

    Is the Audio Clear Enough To Be Transcribed Manually?

    A lot of dictation bloggers take their recorded audio and transfer it to their computer. They then run Dragon NaturallySpeaking or other forms of audio-to-text software to transcribe their files. As mentioned in my review of the different transcription methods, this method has its own set of pros and cons.

    If you prefer the highest level of quality, have your audio transcribed by another person. For this to happen, the audio has to be clear and loud enough. So sound quality and audio playback quality are important.

    This is directly related to my next point: recording quality.

    Does It Pick up the Right Sounds?

    Choose a digital voice recorder that picks up what it is supposed to record. During a meeting, your device should pick up voices talking over each other. It helps the transcriber makes out who is who.

    It must not pick up somebody shuffling papers halfway across the room. That recorded sound is noise. It will not improve the quality of your blog post, article, or even the book that you are writing based on a recorded meeting.

    Recording quality is crucial because it has to zero in on voices. You are not just buying an audio recorder here.

    Does It Use Condenser Microphone Technology?

    Condenser mics record high-quality voice audio. As much as possible, only buy digital voice recorders that have condenser mics or superior technology.

    Anything else will be a waste of money.

    Will the Device Run Long Enough?

    Suppose you have a dictaphone that does an outstanding job of picking up the right sounds and delivering crystal clear audio. It is all good, except that it cuts off after thirty minutes. What is the point?

    Ensure that the digital recorder you are buying has the right battery technology while maintaining a compact form. Battery options range from AA, AAA, and lithium-ion batteries.

    Is It Easy To Control and Figure Out?

    If you need a degree in electronic engineering to work your recording device, you are in trouble. Make sure the device is easy for you to record, stop, playback, and transfer information.

    If it is not that intuitive and you need to go through a labyrinth of menus, skip that unit.

    Is It Voice Activated?

    It is vital to avoid dead air. If you follow the tips I give you above on how to run a proper meeting, you will not have this problem. But if you are just getting started or just figuring things out, there will be dead air.

    Not only is dead air going to cost you money as you get your audio manually transcribed, but it’s also a waste of resources and battery life. Therefore you must pick a device that turns on and off depending on when somebody speaks.

    Does It Support Most Automated Transcription Technologies?

    All digital voice recorders support manual transcription. Of course, some are better than others as some models produce crisper and clearer quality audio. But manual transcribers can pick up a significant amount of information from even the worst and cheapest dictaphones.

    The question is, If you will not take that expensive transcription route and choose instead to use software to transcribe your audio, can you do it?

    Transcription technology is handy in this situation. Look for devices that work smoothly with audio-to-text conversion software like Dragon NaturallySpeaking.

    It can save you a ton of money down the road.

    Does Your Audio Device Allow You To Edit Your Audio?

    Admit it. When you record a meeting, chances are, you expect where the good stuff is going to be just from the first few minutes. Maybe you have another appointment to go to after this recording. Perhaps you want to save storage space.

    Whatever your reasons may be, invest in a device that will allow you to edit the audio quickly and easily. It enables you to free up space or create a final file containing only the good stuff.

    Does the Device Allow You To Play Back Audio Easily for Possible Editing?

    You might playback your audio to get a good idea of what you recorded, or perhaps you are thinking of cutting out bits and pieces. Your device has to playback what you had recorded.

    You should be able to do this with no hassles. The playback feature should also be very intuitive. You must not jump through several hoops or go through different menus and screens so you can playback.

    Is the Device Fully Compatible With Your Operating System and Software?

    It should be an afterthought, but I include this because you cannot be too sure.

    Some digital voice recorders are niche products. They have been designed from the ground up to meet the exclusive needs of some industries. For example, certain voice recorders are for insurance claims.

    Some of these devices have their unique way of transferring digital data to a computer. You want maximum flexibility on this point.

    Whatever device you get, it should enable you to transfer, edit, and upload voice recordings and other audio files from its data storage to your computer.

    The fewer steps there are, the better.

    Keep the selection criteria above in mind, so you can be sure that you have bought the very best product for dictation blogging and other dictation-based content creation using recorded meetings.

    Best digital voice recorders for meetings

    Sony SX Series MP3 Digital Voice IC Recorder

    This recorder series features the NeeGo Microphone, and Sony’s Intelligent Noise cut function. It has a built-in 16GB memory with up to 159 hours of recording time, excellent audio quality with its 3-way directional microphones, Micro sd card slot for expandable memory. Records in PCM or MP3 format(Mp3 recording), digital and stereo recording. With a lithium battery that can give you up to 30 hours of battery life.

    What makes this product stand out?

      • 16GB flash memory
      • NeeGo Lavalier Lapel Mic
      • Bluetooth Control
      • Expandable memory
      • Long battery life

      Check for availability and latest pricing on Amazon

      Sony ICD PX333 Digital Voice Recorder

      This unit has a 4GB internal storage capacity like the Ux560 that can give you 1000 hours of recording time, expandable memory with microSD card slot, excellent battery life powered by aaa batteries, records in MP3 files. This voice recorder has a voice-activated feature, intelligent auto mode, noise cancellation for quality recordings, easy transfer with USB connection to Mac or PC features a noise cut technology and repeat function.

      What makes this product stand out?

      • 4gb Flash Memory
      • Intelligent noise cut feature
      • PC compatibility
      • Expandable memory
      • Exceptional Sound quality

      Check for availability and latest pricing on Amazon

      Zoom H1N Handy Digital voice recorder

      This model is one of the best voice recorders in the market. It is very handy and small enough to fit in your pocket and can record high-quality recordings. Zoom H1n has alkaline batteries that can give you a 10-hour battery life, just enough for a long voice recording session. This voice recorder features built-in stereo microphones, easy to use, and you can easily transfer files to your computer. This voice recorder has playback speed control, which is ideal for voice recordings such as meetings, lectures, interviews, etc.

      What makes this product stand out?

      • 16GB memory
      • Compact device
      • Easy to set up and use
      • Decent sound quality
      • Expandable memory up to 32GB

      Check for availability and latest pricing on Amazon

      Zoom h6 Portable digital voice recorder

      This model has a storage space of 128GB with microSD card /SD card for direct recordings, stereo microphones, excellent battery life, USB audio interface for MAC and PC via USB cable, 2 inch LCD screen. Zoom h6 has advanced features, noise isolation, changeable input capsules, and stereo microphones that are great for recordings. A musician would love this because of its superb sound quality and can play 6 tracks simultaneously.

      What makes this product stand out?

      • Memory up to 128GB
      • Direct recording
      • Compatible with PC, Mac and Ipad
      • USB connectivity
      • Records in WAV or MP3 format
      • Excellent for recording live performances
      • Rechargeable batteries

      Check for availability and latest pricing on Amazon

      Sony ICD Ux533blk Voice Recorder

      This recorder has a 4GB internal memory like the Sony ICD Ux560, it has a recording time of up to 1073 hours. This recorder also features a MicroSD card slot / SD Card and an auto-record feature. Transfer files easily via USB connectivity to your Personal Computer or Mac via USB port. The Sony ICD Ux533blk digital voice recorder is ideal for school music recordings (records audio files in mp3 format), and has a superior recording quality, and produces less background noise. It is also easy to use with its audio and recording playback feature with excellent battery life.

      What makes this product stand out?

      • Built in memory expansion
      • 4GB memory
      • 2 stereo microphone
      • WAV, MP3 and WMA format
      • 30 hour battery life

      Check for availability and latest pricing on Amazon

      Olympus Linear PCM Recorder LS-P4

      This is the first voice recorder that can record audio in FLAC for recording and playback for high quality and seamless recording. MP3 format and high-resolution audio. This recorder features a TresMic System- a three-microphone system that reduces background noise for high-quality audio recordings. Uses aaa batteries and also has a USB charging option. With Micro SD card external memory, Bluetooth, and 39-hour battery life. The 8GB memory can store up to 253 hours of audio files and recordings.

      What makes this product stand out?

      • Usb Rechargeable AAA Batteries
      • TresMic – three microphones system
      • Bluetooth compatibility
      • Editing functions
      • PCM, FLAC MPS recording

      Check for availability and latest pricing on Amazon

      Sony ICD sx712

      This voice recorder has a 2GB internal storage with 500 hours of recording time (it has less storage than the Ux560 model). It features two stereo microphones for high quality recording, SD cards, USB port/ USB connector, and is compatible with Dragon Software. The Sony ICD sx712 has an LCD backlit screen, easily recording audio with direct play, stop, pause, record, easy to navigate menu options, search and select options. This voice recorder uses aaa batteries for up to 25 hours of battery life. This recorder also has a via USB port for USB connectivity to your computer. You’ll have superb voice recordings with its stereo mic input. The Sony sx712 is one of the digital best voice recorders ideal for a wide range of voice recordings like taking notes, lectures, music recordings, mp3 recordings.

      What makes this product stand out?

      • 2GB flash memory
      • 2 stereo microphone
      • S Microphone system
      • Compatible with Dragon Software
      • Noise Cancellation

      Check for availability and latest pricing on Amazon

      Olympus DS-2500 Digital Voice Recorder

      This model is one of the compact voice recorders of the Olympus Brand. It is one of the best voice recorders for meetings. This recorder features a professional quality microphone and different recording modes for that superior audio quality. The memory is expandable to up to 32GB which can give you up to 300+ hours of recording. It is easy to use with its simple file management and folder menu, easy connectivity to the PC via USB connection. This recorder also has Variable Recording modes to help you capture superior recording quality. You can get up to 37 hours of recording with the rechargeable AAA Batteries. Automated recordings with the Variable Control Voice Actuator Recording Mode.

      What makes this product stand out?

      • Small and Compact
      • Professional Microphone
      • Expandable memory up to 32GB
      • Rechargeable AAA batteries
      • Compatible with Dragon Dictate

      Check for availability and latest pricing on Amazon

      Olympus DS9500 Professional Digital Voice Recorder

      Safe and secure with 256-bit encryption. This voice recorder features intelligent dual microphones to get the best audio quality and has 2GB of internal memory. This Olympus model has wifi technology and a noise isolation/ noise cancellation feature that helps decrease background noise for better recording or high-quality audio voice recording. This Olympus Voice Recorder also has a shock-resistant body and slide switch menu.

      What makes this product stand out?

      • 2GB memory
      • Intelligent dual microphones
      • USB connectivity
      • MP3 format

      Check for availability and latest pricing on Amazon

      Olympus WS-801 Voice Recorder

      This model is one of the easiest to use digital voice recorders for meetings. It features two condenser mics to effectively capture sounds and recordings at different levels. This voice recorder has a 2GB internal memory and expandable MicroSD memory slot of up to 32 GB. The 2GB memory can give up to 514 hours of recording time. PC Connectivity using a USB direct, or USB Connector. The Olympus WS 801 recorder records in MP3 and WMA formats, has a variable control voice activator, noise-cancelling and scene select feature for any background noise problem.
      What makes this product stand out?

      • 2GB memory with removable/expandable MicroSD Media
      • Records in MP3 and WMA format
      • Variable control voice actuator
      • Noise cancellation feature
      • Simple and easy to use

      Check for availability and latest pricing on Amazon

      The Final Word on Dictaphones for Meetings

      Meetings can be a gold mine for content creators. The problem is you have to be ready for all the distractions, technical, and logistical issues you’ll face when recording meetings. Check the listed models above to make sure you bring the right tool to turn group dynamics into crispy, on point content.

      Image Credits

    Digital Voice Recorders That Work With Dragon Software

    Dragon Naturally Speaking is a speech-recognition software that turns the sound signals of your voice into text output. Instead of typing texts, you say what you want to write, and Dragon will take care of it for you.

    It has been around for a long time. It is useful for transcribing speech into text, either as an installed software on your computer or as a transcriber.

    You can use a voice recorder to record audio and process the audio through the software. It would transcribe what you recorded ahead of time. There’s no need for you to type texts, emails, or any other type of text items or lists.

    You can dictate articles or blog posts through Dragon Naturally Speaking. It’s also useful for filling out forms.

    Indeed, using Dragon software works well with any text document on your computer. That’s how versatile, flexible, and powerful this software solution can be.

    Dictate Wherever You Go, Whenever You Want, and Transcribe With Dragon Software

    You may be thrilled at the idea of being able to dictate a new blog post, a novel, or an article, wherever you are and whenever you want.

    Just dictate into your digital voice recorder. Once you get home, transfer the audio data from your dictaphone to your computer. Dragon Naturally Speaking will convert the audio file into a text document.

    It transcribes files almost instantly. Of course, it has to go through a transcription process, but the software does this for you.

    Different Flavors of Dragon Naturally Speaking Depending on Your Workstyle

    You can get Dragon Naturally Speaking in many different packages:

    • Dragon Professional Individual
    • Dragon Home
    • Dragon Premium
    • DragonDictate (also known as Dragon for Mac)
    • Dragon Anywhere (a mobile app)

    For a more up-to-date listing of the different software packages, check out its website.

    Choose the products and items that best fit your situation.

    The Best Version for Bloggers

    Are you a blogger interested in using Dragon Naturally Speaking? If so, we suggest Dragon Professional Individual. It is a professional-grade version of the software intended for business professionals in a formal or home office setting.

    You can also use the Dragon Home edition. It has fewer features. It assumes that you speak very clearly and even in a slow manner. If this is you, this should be enough.

    No matter how you cut it, this software makes the whole transcription process easier. Is it perfect? Of course not! It has its drawbacks.

    The chief among these is in terms of accuracy. You have to “train” this software to get used to your particular way of speaking so it can recognize how you pronounce certain words. Don’t expect it to produce a perfect transcription the first time you use it. Train it until its output gets more accurate.

    Good News: 80-90% of the time, it is accurate. If it is not, closely read the transcription and search for any inaccuracy.

    For words that it often gets wrong, you must train this software by using those words until it does a better job next time. It may be a hassle at first, but training your Dragon software is time well spent. It allows you to make your transcription work faster.

    You can focus on dictating and then editing. You do not need to waste time picking apart your transcript. Best of all, there’s no need for manual transcribers. You can do this all just with software.

    You save time and money.

    Which Digital Voice Recorders Work Best With Dragon Software?

    For digital voice recorders, you have many options. Some of them are very cheap models that are practically throw-away devices. You can pick them up for around $20, but more robust products cost well over $400.

    These product lines don’t just differ by price. The closer you get to $400, the more sensitive the digital voice recorder’s microphone becomes. It also has longer battery life.

    If you only want to do a quick and dirty job every time you dictate, it’s easy to pick up a cheap dictaphone. That’s not a problem. But if you want to make things easier on yourself in transcribing using Dragon software, choose the more expensive but better device.

    Spend extra cash buying the right device. It will allow you to record audio that is clear enough to be transcribed by Dragon software with consistency and accuracy. It’s an investment that helps saves you even more time and money.

    Both dictation and transcription go hand in hand. The higher the quality of your dictation, the higher odds the transcription will look the way you wanted.

    There are high quality and sensitive enough digital voice recorders that are not so expensive but work well. If you’re looking for a safe bet in terms of brands, the professional dictation bloggers’ choice is limited to either Sony or Olympus. Most of their models are Nuance-approved.

    This recognition is good because Dragon Naturally Speaking is developed by Nuance Communications – a software company that works on artificial intelligence but is known primarily for the Dragon product line.

    Olympus and Sony products have high compliance with Dragon software. In other words, their output is clear enough for Dragon to produce high-quality texts.

    Here are my top picks for Digital Voice Recorders That Work With Dragon Software

    Sony ICD-BM1 Digital Voice Recorder

    This model has an easy slide control switch, a removable memory stick (128 flash memory), has a lightweight design. Has around 6 hours of recording time. Compatible with Dragon Naturally Speaking Software, microphone, computer, and USB connectivity with a USB cable, voice to email function, battery life varies with use. Compatible with Dragon Dictation Software.


    • Small and light
    • Works great with Dragon Naturally Speaking Software
    • Easy to use with the slide switch function
    • Sleek looking with aluminum body
    • Great recorder for interviews
    • Voice email function.


    • Slide switch function makes a click sound
    • MSV format only plays on PC/ compatibility problems
    • Batteries are not rechargeable

    Check for availability and latest pricing

    Sony ICD-SX712D Digital Voice Recorder

    This model offers 2 GB of flash memory and features a 2-position Microphone and S microphone system. Records in Multi-Mp3 formats and Linear PCM. And it also features Voice operated Recordings, Voice Email Function, 6-line LCD screen, additional 16GB memory with SD Card Slot.


    • Easy to use device and software
    • Long battery life
    • Solid microphone
    • USB connectivity
    • Excellent sound quality


    • Batteries are not rechargeable
    • Cannot pick-up sounds/audio from a distance.

    Check for availability and latest pricing

    Sony ICD- UX200 Digital Voice Recorder

    This model comes with 2GB of flash memory that can give you a maximum recording time of 535 hours. It records in MP3 format. This recorder has 5 recording moes and an audio monitoring mode. Has a Built-in stereo microphone, built-in speaker and records clear recording with its noise cut features. It is compatible with Dragon Naturally Speaking software.


    • Very Functional design
    • Easy to use and operate
    • PC connectivity
    • Great battery life
    • Enough storage


    • Weak External speaker
    • Cannot do dictation editing
    • Size is too small

    Check for availability and latest pricing

    Sony ICD-P330F Digital Voice Recorder

    This unit delivers 32 hours of recording time, has a large LCD display, features an FM tuner with 50 presets, and Digital VOR. Compatible with Dragon Dictation Software.


      Easy to use function

    • Small and portable
    • Has FM radio
    • Can transfer files directly to computer
    • Good recording quality


    • Battery drains quickly
    • Batteries are not rechargeable
    • Needs to improve noise reduction

    Check for availability and latest pricing

    Sony ICD-SX57DR9

    This model has 128MB flash memory and features a High performance microphone with a slim and stylish design. Easy to use controls for easy operation. Compatible with PC via USB cable. Features Digital Voice Up and Voice Operated Recording, Digital Pitch Control, and MP3 Playback. MP3 files can be converted into WAV with the Digital Editor Software. Compatible with Dragon Naturally Speaking Software, with rechargeable batteries and USB docking station.


    • Excellent sound quality
    • Two microphones
    • Rechargeable batteries
    • Efficient recording
    • Compatible with Dragon Software


    • Hard to read display
    • File is not in MP3
    • Compatibility problems

    Check for availability and latest pricing

    Olympus WS- 320/310/300M digital voice recorders

    These model all features 1GB internal memory, and up to 277 hours of audio/recording time. Compatible with Dragon Software. Has a built-in music player that can play audio files, MP3 files. Has a USB port for connectivity, a microphone, and a voice command feature for hands-free recording. Power-efficient using AAA batteries.


    • Compact
    • Hands-free recording
    • USB connectivity
    • Large memory
    • Stereo microphones


    • Battery drains quickly
    • Batteries are no Rechargeable
    • Poor Case design

    Check for availability and latest pricing

    Olympus DS4000 Professional Digital Voice Recorder

    Ships with 32MB internal memory, easy control buttons, voice recognition, and speech recognition engine, LCD Display, and noise-canceling technology for the best audio quality.


    • Full metal body with ergonomic design
    • Produces quality recording
    • Expandable memory
    • Compatible with Dragon Naturally Speaking software
    • Can organize files into folders
    • USB connectivity


    • Fragile device
    • Batteries are not rechargeable
    • Pricey due to initial memory size

    Check for availability and latest pricing

    Olympus DS-3300 Digital Recorder

    This model ships with 32MB memory and programmable buttons. Features an LCD screen, microphone, and USB connectivity. Compatible with Dragon Dictation Software.


    • Versatile device
    • Expandable memory
    • Long battery life
    • Compatible with Dragon Speaking Software
    • Easy recording and playback


    • Adequate sound quality
    • Only ideal for recording in a quiet environment
    • Noise canceling is bad.

    Check for availability and latest pricing

    Olympus DS-7000 Digital Recorder

    This unit offers superior audio quality for superb voice recording, 256-bit file encryption, built-in microphone, 2inch color LCD, memory card slots (Micro/SD), enhanced battery, and slide controls. Compatible with Dragon Dictation Software.


    • Create secure recordings 256-bit file encryption
    • Superior sound quality
    • Compatible with Dragon Naturally Speaking Software
    • Easy to use device and software
    • Compatible with Mac and PC


    • Complicated Menu
    • ODMS software is not reliable

    Check for availability and latest pricing

    Olympus DS2600 Digital Recorder

    Starts off with 2GB memory, and a slot for 32GB external memory. Software is included, so you can use Dragon speech recognition software. Features slide switch controls, digital voice editor, and a replaceable battery. Rechargeable battery, and can last up to 52 hours.


    • Omni-directional Microphone
    • Expandable memory
    • Easy to use editing functions
    • Rechargeable batteries
    • Compatible with Dragon Naturally Speaking Software
    • Voice activated recording


    • Rechargeable batteries are not included
    • Problems with playback in the computer
    • Relatively thin plastic housing

    Check for availability and latest pricing

    The Final Word on Dragon-compliant digital voice recorders

    If you want to get the best results with any Dragon voice to text software, make sure you are using fully-compliant hardware.

    As you can tell from the listing above, there is no such thing as a perfect product. Pick the product that best fits your circumstances and expectations and you’ll be on your way to great dictations and high quality Dragon-powered automated transcriptions.

    My review of the Sony Digital Voice Recorder transcription Kit

    Sony digital voice recorder transcription kit

    This blog helps bloggers and writers produce more content in a short period of time through dictation. It doesn’t matter how quickly you write.

    Currently, you can easily triple or even quadruple your output through dictation. The best part, you can find yourself in line or just lounging around at a corner cafe.

    Whip out a digital voice recorder, and you’ve got yourself several blog posts or even a few chapters of your next book done. Sure, you have to edit the transcription, but it beats having to pound all that text out on a keyboard.

    In this blog, we talked about how you can maximize your productivity using certain speaking techniques, and tips and tricks.

    If you reach a stage, where you produce a lot of dictated content, you might want to go to the next level. This is the level where you don’t just crank out an audio every once in a while.

    This is the point where you don’t produce audio recordings when you feel like it. At this stage, you are able to dictate content on a consistent and regular basis.

    At this point, you’re gonna have to use enhanced equipment. This doesn’t mean that you have to throw out your digital voice recorder unit.

    If you picked the right dictaphone for the right job, you can definitely hang on to that gear for many years to come. Instead, I’m talking about getting a more complete package going.

    So you can start with your digital voice recorder but add attachments to it, so you can optimize its performance. This is where a digital voice recorder transcription kit comes in.

    A digital voice recorder transcription kit, is also known as a digital transcriber package. This is a collection of tools that make transcription and dictation easier.

    They are designed from the ground up to work with each other, to produce a smoother transcription production process.

    The typical transcription kit comes with a digital voice recorder and software that can be controlled through your desktop computer or your laptop.

    It also comes with foot pedals that connect to your computer, through a USB cable. The pedal makes for a completely hands free voice recording and dictation process.

    If you have already gotten into the routine of constantly dictating content every single day, you would need this setup.

    As you probably already know, you waste a lot of time fiddling around with keyboard strokes, and mouse clicks. You might be thinking that these extra steps don’t take up much time at all, but you might want to think again.

    When you use your keyboard or mouse, you’re not talking. Those seconds add up. Considering the volume that you’re operating at, there’s a tremendous amount of lost opportunities.

    Also, if you’ve been doing dictation blogging, or dictaphone writing for quite some time, you know that even the smallest distraction can be enough to throw you off your game.

    Hands-free transcription is all about staying in the flow

    When you’re using a hands free digital voice recorder transcription kit, you can transcribe your dictation smoothly and faster. You should know how this goes.

    Once you get into “the zone,” it seems that every audio second, pretty much unpacks itself. You can anticipate the words and transcribe the very best form a sentence could take, before you even hear it completely.

    That’s how awesome being in the zone is. But if you find yourself having to take a break, or adjust the text as you switch from keyboard to mouse.

    It’s only a matter of time until you lose that high level of concentration and your productivity goes off a cliff. This has probably already happened to you.

    Well, a hands free transcription system enables you to stay in the zone much longer, and this can only improve your productivity.

    How does a transcription pedal work?

    The pedal is able to send start and stop commands, as well as repeat functions to software installed on your computer. You don’t have to use your hands.

    This way you can keep tapping away your keyboard, as you transcribe the audio smoothly. While Dragon naturally speaking, and other dictation software can help you save a lot of time, by automatically transcribing your audio.

    They often have a lot of errors. You can minimize the mistakes such audio to text software make, by “rip training” them repeatedly.

    But this assumes that you have a lot of time. If you don’t, you’re better off manually transcribing your own dictations.

    But to pull this off, you have to be in the zone. This is why a transcription kit can take your productivity to the next level, because you’re operating on a hands free basis.

    As you listen to the audio and stop, pause and play it back using your foot pedal, you’re typing away at your keyboard transcribing what you hear.

    Who can benefit the most from a digital voice recorder transcription kit?

    Transcription kits are old technology. They’ve been around for quite some time, and they were originally designed for medical transcriptionists as well as paralegals and legal transcriptionists.

    But throughout the years, anybody who deals with a tremendous amount of dictated audio could benefit from transcription kits. These are professors, educational professionals, as well as bloggers and authors.

    But simply, if you do a lot of dictation, and you have a tremendous amount of audio to process at any one time, you should seriously consider getting a transcription kit, if you’re doing the work yourself.

    If you’re hiring out your transcription work to professional agencies or experienced freelancers, you don’t have to buy this equipment.

    But if you want to maximize the quality of your work, since you’re the only person who truly understands your speech patterns, then you need the right equipment.

    You need to be able to work in a hands free way, so you can speed up your transcription of your own recorded audio. These kits have been around for a while, so you can best believe that they are ergonomically streamlined.

    They’re very easy to use. The interface is very intuitive, you don’t have to have an engineering PhD to figure things out and jump from menu to menu.

    The software is also very robust, so you’re able to produce great transcripts as you can slow down the audio. There are of course many words that sound very similar to each other.

    The best brand for transcription kits

    There are many new brands out there that offer transcription kits. Their main competitive advantage is that they cost less.

    But when it comes to preserving the flow of your whole transcription process, you really can’t afford to gamble with newer or untested brands. You should go with a tried and proven solution.

    When it comes to this type of sensitive electronics, that require sophisticated microphones and voice recorder technology as well as a solid hands free interface, you really can’t go wrong with Sony.

    This Japanese brand has been around forever and has earned its stripes with all sorts of consumer electronic products ranging from flat screen TVs, to a wide range of audio equipment.

    If you’re looking for a high standard of quality and a total commitment to customer satisfaction, and a solid experience each time you use it, look forward to Sony brand.

    This is why I recommend the Sony FS85USB PC transcription kit. It has all the items you need to put together a solid transcription system for audio you have recorded yourself.

    The kit not only comes with powerful software that enables you to properly process and edit your audio. Of course, the star of the show is its three function foot pedal unit.

    This is a USB device that plugs easily to your Windows machine. The foot pedal is very straightforward and easy to use. You don’t have to be a genius to figure it out.

    It only has three functions. It can play, rewind, and forward the audio. That’s all you need. It also has a repeat function. Just in case you missed a segment or you got confused or distracted, you can quickly come back to what you just listened to.

    The kit also has a microphones pitch control, USB connector shortcut key and email function.

    What kind of format does the FS85USB support?

    The software component of the Sony digital recorder transcription kit, supports the following audio formats, .msv, .dvf, .mp3 and .wav.

    It also has a digital pitch control where you can adjust the tone of the voice recordings on your PC. This is crucial, especially if you speak really quickly and can’t make out the words in one area or portion of your recording.

    You can also decrease the playback speed of the audio and playback over and over as you slow down.

    Usually this is enough to give you a good idea of the word that you are saying, in a particularly complicated spot in the recording.

    In the case of words that sound very similar to each other by going through this decreasing playback speed, you can make out the context. This greatly reduces your chances of committing transcription errors.

    Insist that your transcriber VA uses a FS85USB

    If you are hiring virtual assistants to transcribe your digital audio for you, you might want to invest in their productivity by paying them extra to buy this model.

    In fact, if you’re up for it, you should even take the initiative and send them a Sony digital voice recorder transcription kit.

    This way you can rest assured that the quality of the transcription you’re getting, will be high and consistent. It’s a small investment to make, if you are hiring a virtual assistant for a long engagement.

    Sending them a kit that you paid for, make sense if you’re thinking of keeping this person on for at least six months. Consider it as strategic investment in the quality of the content that you are dictating.

    If you’re a very busy blogger, who produces at least 30 posts a month, you might want to consider this option. The same goes with book publication. If you publish more than two books a month, this might be the way to go.

    Remember, the higher the quality of your transcriber, the more likely you’re going to make money and product of that person’s work. It doesn’t get any simpler than that.

    Image Source

    Can you detect a digital voice recorder?

    can you detect voice recorders

    As technology continues to evolve, it’s not a surprise that a lot of the gadgets that you see in James Bond movies are now a reality. Who would have thought that smartphones would be a thing?

    In fact, as recently as 20 years ago, a lot of the functions of a typical iPhone would seem like science fiction. That’s how far we’ve come.

    Gadgets are not only getting faster and pack a lot more functions and features. It also tends to get smaller while mobile phones have gotten bigger.

    You’re able to do so much more with them today compared to three years ago. This begs the question, since people are able to do so many things with a wide range of devices, have we reached the point where it becomes easier to spy on people?

    Keep in mind that surveillance gadgets have been around for a long time. Again, going back to James Bond movies, modern day surveillance and recording devices have a very small footprint.

    You don’t have to use sophisticated but bulky and heavy listening equipment that you can only transport around in a van. You’ve probably seen those movies, right? Two guys are in a van, and one of their operatives is sitting a few yards away, and the guys in the van are listening into their contacts conversations.

    What if I told you that all the gadgets and devices inside that can have now been shrunk to the size of your palm? That’s right. Listening devices, voice recorders, cameras, hidden cameras, spy cameras and microphones are now miniaturized. They don’t need to be transported in a van, they have a very small footprint.

    In fact, they weigh close to nothing. They are so small that it’s gonna be really hard to detect them. This has been going on for quite some time when it comes to hidden cameras. You probably have seen those hidden cam shows on late night cable. Well, guess what? Hidden recording devices have gone to the next level.

    Now, we have really sophisticated listening devices that can be used to track people and record their conversations. Here’s the clincher. You don’t have to sit right next to the person you’re trying to keep tabs on. You can be anywhere from a few dozen yards or even 100 or so yards away.

    That’s how far this surveillance technology has evolved. It’s comforting to think that only police would have access to this technology. Sadly, this is not true.

    You can pick up all sorts of secret recording devices online. There are very discreet, small, compact, almost undetectable, secret voice recorders you can buy off the internet.

    Why should dictation bloggers and dictaphone writers care about listening devices?

    If you prize your ideas, you need to protect them. They are your biggest assets. This is especially true of bloggers and authors with at least one best seller or hit book under their belt.

    Imagine your best blog post ideas or novel plotlines copied and pasted on the Net or reverse engineered? Thanks to sophisticated listening technology, this situation is not as far off or weird as you may believe.

    One good example of these very small devices are GSM bugs. Small, light, virtually undetectable. They can be used anywhere at any time.

    GSM bugs are used to listen to conversation among people, or when people are talking into their cell phones or even their home phones. This has, of course, made people suspicious.

    You might even be on edge. You might think that there’s somebody keeping tabs on you. If you suspect the hidden listening device, wire voice recorder cameras or some sort of wiretapping device, you can search for anything that looks like GSM bugs in your electronic devices at home.

    Look into devices like electric power supplies, radio receivers, wires, or wiring assemblies in walls. These bugs can also be installed inside smoke detectors and any other kind of small device in a room.

    I wish I could tell you that GSM bugs will only pick up sound, but they can also include a hidden camera, as well as a voice recorder. In fact, one common trick with these devices is to install them in the eyes of a teddy bear or in the center of a clock.

    Usually they’re put in the middle of a room in an item that you wouldn’t suspect as containing a bug.

    What kind of information can GSM bugs steal?

    GSM bugs are used by some individuals to listen in on conversations. They can also be used to take snapshots of schematics plans or any other information that can be stored in graphical form.

    How to search for hidden listening devices

    One way to search for all hidden camera devices, listening devices, voice recorders or any type of surveillance equipment is to use an rf sweeper.

    Radio frequency detectors, also known as RF detectors or RF sweepers, these devices are used to “sweep” a room microphones, hidden cameras, surveillance devices, and listening devices don’t just absorb sound waves. They do something with that information, they can store it locally on a chip because of space and energy limitations.

    Generally speaking, surveillance devices take in signals and relay it to a receiver that will have more power and storage space. This is the weak spot of GSM bugs and other types of recording devices and surveillance.

    If somebody is trying to tap your conversation when you run RF scanner, you can detect if there are signals being sent from any part of a room.

    You get closer and closer and you can pinpoint the device that is sending out the signal. If you are using an RF detector or scanner and it starts to beep or go wild as you get closer to a teddy bear, you may find out that the eyes of your kids plush toy is a recording device.

    How to detect recording devices with your mobile phone

    Believe it or not, mobile phones can detect the light that is used in most recording devices.

    Turn on your phone’s camera lens and walk around and look at the room through your camera. By doing this, you’re scanning the area for any flashing lights or light variations, which may indicate the presence of a recording device.

    Another way you can detect recording is to turn all the lights off and look for any blinking light.

    How to use your phone to detect voice recordings

    When you are on your mobile or even home phone taking a call, you can use that device to listen for any interference. Be very suspicious of any clicking, buzzing or any weird noises. It may not just be background noise.

    To double check, ask the person you’re talking to if they can hear the weird sounds on their end. If it’s only happening on yours, be very suspicious.

    If you detect any kind of interference, this might be an indication that there is some sort of recording device picking up your conversation.

    This can take many different forms, it could be a hidden camera, a hidden voice recorder, a microphone, or other devices. Why does this happen? When such devices, especially GSM bugs, are near any kind of device, it creates an electromagnetic field. This can cause interference.

    At the very least, the device might be creating electronic noise or some sort of static that is erratic and inconsistent. You have to be very alert, because if there are some erratic disruptions in sound quality, it might not just be the line, it might actually be a recording device.

    These can take many different forms, it can be hidden cameras, wires, voice recorders, or microphones. Also, they may be in the same area as you or inside the device itself.

    Try using a flashlight and walk around any interior space

    If you think somebody’s trying to record your conversations as you dictate to your digital voice recorder or mobile phone, look out a flashlight. You can even use the flashlight feature of your mobile phone.

    If there are voice recorders, wires, hidden cameras or any other kind of listening device, you usually will be able to pick them out if they are hidden behind mirrors or any other kind of reflective glass inside an interior space.

    When you sweep the area with your arm as you hold on to your mobile phone, you might be able to see reflections, and this approach is best used with an RF scanner or detector device.

    Beware of WiFi transmissions

    Some devices try to fake you out by pretending to be a WiFi device. You might be thinking this is your neighbor’s new router, and not think much of it.

    It may turn out that the listening and recording gadget installed in your room is actually sending out signals under a weird WiFi name. Scan for Wi Fi signals and make sure they’re legit. These are very easy to verify, if you’re in a hotel.

    In your neighborhood, if you’ve been scanning for Wifi using your devices, you would know what your neighbor’s signal ID is. If something stands out, be very suspicious. Get to the bottom of it. Ask around.

    What devices do people use to record voice dictations?

    If you’re worried about your voice dictations or any other kind of recorded spoken communications being stolen, or recorded without your permission, be on the lookout for the following devices.

    The list of recording gadgets continued to grow almost on a weekly basis. That’s how big this market is.

    What kind of devices can record your image, voice or actions?

    This is just a shortlist; it’s by no means a complete and exhaustive list. These devices include listening devices, cameras, voice recorders, digital voice devices, microphones, and wires.

    They take many different forms like spy pens, USB recording devices, power banks and wrist watches. Typically, they’re small enough to avoid detection, but have enough electronics packed into them to listen and record conversations, several meters away.

    In fact, the smallest Digital Voice Recorder currently available in the market, is as small as a paperclip. You would think that its sound quality would be lousy. Considering its miniscule footprint. Think again. It actually has a great recorded sound quality. It comes with 8GB of flash memory.

    On top of these features, this paper clip sized digital voice recorder is voice activated. This means that it’s not going to turn on unless and until it detects a voice. This enables the device to prolong its battery life.

    Retrieving data from the device is very easy. Upon benchmark testing, paper clip sound recorders have been tested to record as much as 90 hours, with a 10 hour battery life.

    Since this gadget looks exactly like a paperclip, you can place it anywhere to listen to anyone at any time. Very few people will notice the devices even there. They basically have to be looking for this type of device for them to even spot it.

    When it comes to spy cameras, this type of technology has reached a point where they can easily be installed behind walls. They don’t need much space. They can also see through very small openings.

    Recap: Why would anyone listen to your digital voice recorder dictations

    Whether you are working for yourself or for somebody else, the information that you dictate is your own intellectual property. At best, when people record that material, they get free content.

    Think about it. If you know that somebody who professionally dictates materials is going to be around, there’s a good chance that the transcription of this person’s speech would be somewhat valuable.

    At the very least, it won’t be the ramblings of somebody who can’t string sentences with any kind of skill. If somebody records your dictations, that’s stolen content. And that’s just the tip of the iceberg.

    What if you are dictating a sensitive company Information? It doesn’t matter where you dictate, your competitors can easily put sensitive information together to get some sort of competitive advantage.

    There are all sorts of dangers that you need to be aware of when it comes to dictations. This is why it’s really important, as a dictation blogger or somebody who uses digital voice recorders or digital dictaphones, to produce content to be aware of this issue.

    It is a thing. It’s not going to go away anytime soon. People are always going to be looking for a shortcut. Consider yourself warned.

    Just by following the precautionary steps above, you increase your chances of successfully protecting your intellectual property from theft.

    Eavesdropping“Eavesdropping” by A. Strakey is licensed under CC BY-ND 2.0

    How do digital voice recorders work?

    how digital voice recorders work

    As you probably already know, digital voice recorders are small electronic devices that can record sound or speech. They are normally handheld so you have a wide range of options in terms of distance and speaking and recording style.

    The recordings start out as sounds coming from your mouth. This is the analog stage. The sound you hear is created when you speak which travels through the air at certain wavelengths. This is all analog.

    A digital voice recorder picks up on those sounds and converts them into a digital format. This is then stored in a digital audio file.

    You can play it from the digital voice recorder itself or you can export the file to your computer. From your computer, you would have a wide range of software that you can use to listen to the file.

    Older voice recording technologies

    Fairly recently, voice recorders used audio tape; these are also called tape recorders. The sounds you make, as well as the audio you hear, are stored using magnetic tape.

    Digital voice recorders blew away this old technology because they’re able to pack more information in a much smaller space.

    Audio tape recorders use magnetic tape which degrade in quality the more you play them.

    This is not the case with digital voice recorders. The audio that you stored in digital form 5 years ago is going to sound just as crisp, clear and lively as the day you recorded it.

    Digital voice recorders also have a much smaller footprint because it doesn’t have moving parts. Everything is stored on chips. The smaller these chips get over the years, the more compact the footprint of your digital voice recording device will be.

    No wonder why writers, bloggers, authors, content creators and other types of content creators prefer digital voice recorders. You can use them to record audio clips, music, office memos, notes, interviews and even novels.

    Voice Recorder is also known as digital dictaphones, and can also be used to record high grade music.

    How do digital voice recorders work?

    Recording sound with digital voice recorders is pretty straightforward and basic. The sound source puts out sound waves, which are then picked up by the microphone. It’s built into these devices.

    The sound waves or audio signal is then converted by a unit called ADC (Analog to digital voice converter). This digital information is then stored on a chip inside the recording device.

    Digital information, as you probably know, is broken down into zeros and ones. What started out as music or speech is broken down by the ADC into a series of zeros and ones that can be recorded, stored and then retrieved by the voice recorder device.

    Once retrieved, we’re able to enjoy it in a form which is in a form that we can use, which is sound or speech.

    These unique numbers are also assigned to the file of the recorder. When doing a digital voice playback, the unique numbers are read by the Digital to Analog Converter or DAC.

    Once the device successfully reads the digital code, it is then turned into sound which is processed by an amplifier. This creates a sound wave which listeners can readily recognize. It’s either music, sounds or a speech, or a combination of these three.

    The basic cooperations of digital voice recorders breaks down to the conversion of air pressure (sound waves into electric current which then are broken down into zeros and ones are digital code and stored on a device).

    These codes can be retrieved and converted into sound output.

    How voice recorder storage works

    Audio and music files at the storage level are indistinguishable from each other. They’re all made of digital codes consisting of a sequence of zeros and ones.

    They take up very little space when they’re in digital form. However, once they’re converted from this digital state, there are a wide range of formats they can be converted to.

    This is the storage format of audio files. The format has a big role to play in the overall sound quality bitrate per second and other features that can impact the size of the file as well as its overall quality.

    Here are just some of the most common different file formats for digital audio recordings:

    M4A audio

    This digital audio format produces the best audio and sound quality among other compressed audio formats. Its file size is smaller than mp3 files, but its sound quality is superior.

    You will be able to maximize your recording time and not take up much space in your digital voice recorder or audio recorder, if you store it in the M4A format.


    The MP3 file format is one of the most common file types for both sound and voice recording files. It also adds popularity to its great combination of relatively small file size and higher than average audio recording quality.

    Compared to older formats, MP3 files size is smaller. So you can pack a lot more of these files into your digital voice recorders storage space.

    It’s not as good as M4A, but it definitely holds its own against older recording formats.

    MP4 audio

    Generally speaking, people don’t record audio in MP4. This format is primarily used for video files.

    Its sound quality is excellent compared to mp3, but it is usually used in conjunction with video. Interestingly though, a lot of voice recorders are offering MP4 audio only format. This is due to the fact that its quality is superior to MP3 and its file size is not too heavy.


    FLAC stands for Free Lossless Audio Codec. This is a compressed audio file format that has a bitrate per second which varies depending on the device you use it on.

    Many recording professionals consider the quality of this format to be quite good.


    Also known as the Windows Media Player audio format. These formats are specially designed for Windows-based machines.

    Overall, it makes for great sound and audio quality, although the file sizes can become unmanageable depending on your storage limitations.


    One of the newer audio recording formats available, Advanced Audio Coding features higher audio and sound quality due to its specialized coding.

    It is an up and coming format that isn’t universally supported. Still, an increasing number of devices are getting on the AAC bandwagon.


    Now,this is one of the older audio technology formats. It’s been around for quite some time, and it does produce very high audio playback quality.

    Its main downside is its size. You would need quite a bit of storage to adequately store your collection of WAV files.

    If your device has a very limited storage capacity, it might not be a good idea to select this format. You may be better off with other more compact audio file types.

    What are the advantages of using a Digital Voice Recorder instead of a smartphone app?

    While phone recorders and smartphone-based apps can deliver quite a bit of convenience, dedicated digital voice recorder devices offer many beats, smartphone apps and mobile phones on the following factors:

    Longer battery life

    When you’re using your mobile phone to record your dictations, you’re using an app that pulls from the same battery as your phone’s other applications.

    If you haven’t fully charged your phone or you use many battery draining apps, this can be a problem.

    You avoid this issue altogether, when you use a standalone digital voice recorder. Its only function is to record your voice, and that’s it.

    Compare this with a mobile phone that drains dangerous batteries as you use it for phone calls, taking notes, dictations, playing games, playing music and a wide range of other functions.

    The more you use your phone, the more you drain its battery juice. You don’t have that problem with specialized standalone digital voice recording devices.

    Better sound quality

    Voice recorders are designed for better sound quality. Since digital voice recorders and similar audio devices are intended to record speech and sound for future playback.

    You best believe that they record and playback better sound. They do all of this in a pretty easy and intuitive manner.

    You click the record button, you can also select race, start, stop, as well as playback is smooth and easy.

    Most digital voice recorders or dictaphones have very easy to navigate controls. This is not automatically the case with your typical smartphone voice recorder app.

    You not only have to find the right app icon, these apps can differ quite a bit from each other in terms of how they lay out their user interface, and how many features you can access from the apps first screen.

    You don’t have any of these problems with the design of the typical digital voice recorder.

    Voice recorder controls are easier to access

    Voice recorders offer an LED user interface where you can navigate through several layers of intuitive controls to manage or playback your files.

    Specialized digital recorders, feature high quality microphones. When you use a mobile phone to record your voice, keep in mind that the microphone you’re speaking to is very small and is primarily designed for making phone calls.

    When you look at a typical digital voice recorder, the microphone component is actually much larger and has built in features that cancel out background noise and other distracting sounds.

    This is not the case with the typical mobile phone. The noise cancellation features of voice recorders are more sophisticated, and they end up improving the overall sound quality of your recordings in a wide range of situations.

    Digital voice recorders are designed with the assumption that you will be whipping out your device in a lot of different social situations and locations, and they especially designed microphones that will record well in these wide ranging circumstances.

    Dedicated voice recording devices have built in voice specific features. Voice recorders not only specially tuned to record your voice well, they also include built in editing features that you can use to enhance the quality of the audio files you are recording.

    In fact, many of these devices can be activated by your voice. You can command them to start and stop at certain points.

    Full format support

    Finally, digital voice recording equipment can store your file recordings in a wide range of formats.

    If you have a preference for a specific high quality format, there’s a high chance that you will find that safe setting with a digital dictaphone compared to a mobile phone app.

    How to transfer files from your digital voice recorder to your computer?

    Disconnect your recording device using a standard USB cable. The wire needs to be connected to your computer on the other end.

    A prompt will appear. Just follow the prompt to find and set file locations, you can then access and transfer the recording to a specific folder on your computer.

    You can also transfer your audio files from your device by using its SD card or flash memory card. Take out the card and put it into an adapter and slip it into your computer.

    You can transfer pre recorded files this way, or you can insert an SD or flash memory card until your recorder records the audio and then take out the card and plug it into your personal computer.

    How to pick out the right digital voice recorder

    When searching for the right device that fits your needs and personal circumstances, pay close attention to the following factors:

    • recording time
    • battery life
    • recording quality
    • microphone quality

    It’s important to make sure that you focus on finding a device with a high quality microphone. Even if the gadget you find does an amazing job of storing information and can last a very long time as you dictate into it, it still won’t do you much good if the microphone is substandard.

    Start your search with the quality of the mic. The top brands for digital voice recorders are Sony and Olympus, because they feature devices with high quality microphones.

    They differ from each other in terms of specific recording features as well as recording capacity and duration and price. But what sets them apart from other brands is the quality of the microphones their models ship with.

    Select for volume level recording

    When picking among different digital recorders, you need to keep in mind that sometimes you will be recording at different volume levels.

    Pick a model that will be able to smoothly record your voice regardless of how loud the background sounds become. It has to be sensitive enough to pick up on your voice but not so sensitive that it amplifies background noise. You also have to consider a voice activation.

    You don’t want a device that continues to record dead air. As much as possible, you should pick a device that you can activate with your voice, so you can save its battery life and maximize your recording time.

    Based on these factors, the most commonly selected digital voice recorders are these Sony UX533 and the Olympus DS-3500.

    These are topnotch, high performance units that can deliver high quality recordings for the long haul.

    Why the Sony UX533?

    If you’re looking to dictate audio files that will eventually be transcribed, this device has you covered. It’s very easy to use.

    Its microphone is sensitive enough to produce quality recordings in a wide range of locations and background noise levels. It is also very light, portable and intuitive.

    You can easily whip it out. Do a quick recording as you come across ideas and insights. It’s also pulling audio files from it, which is also a breeze.

    You don’t have to jump through many hurdles to retrieve audio files from this device.

    Check for Sony UX533 Latest Price and Availability

    Why does the Olympus DS-3500 make sense?

    I’ve used this device quite a bit and when it comes to a dollar for dollar comparison with the Sony UX 533, this device actually produces the best voice recording. On top of that, it is also quite affordable considering its performance and durability.

    It has voice activation features, and its display is very intuitive and simple. But don’t let its simple and easily accessible user interface fool you.

    It packs quite a bit of efficiency and file handling features in a tight, compact and simple to use or form.

    Check for Olympus DS-3500 Latest Price and Availability

    Consider these factors if you want to save money

    If you’re looking for more affordable models, you might want to consider Dictopro voice recorders. It is quite well known for its low price point and easy interface.

    Many dictopro models are below $50 so it’s not going to burn a hole in your pocket.

    Don’t let the low price point fool you though. It comes with a very sensitive microphone. Just how sensitive is its mic? Well, it can pick up sound from as far as 60 feet, that is sensitive.

    But, it doesn’t just pick up a random sound, you’re not going to be stuck with noise because it has an automatic noise filtration and reduction system.

    On top of that, if you are paranoid about somebody accessing your digital voice recordings, it offers password encryption so nobody can easily access your files.

    You can easily store and retrieve information through its USB hardware interface.

    The final word on digital voice recorder operations

    Digital voice recorders convert sound waves into zeros and ones. But there’s quite a variation in how the different devices made by a wide range of brands do their job.

    Pull these all off. What you should look for is a device that works best with how you typically record voice files. Do you need long battery life? Are you looking for the lightest device as possible? Is your budget tight?

    Just how much noise do you normally encounter when you record your voice? Do you find yourself getting flashes of inspiration in the most unusual and noise prone places?

    These are the kinds of questions that you need to ask when picking out the digital voice recorders. It’s not enough to understand how they work but it’s also equally important to have a good understanding of which device features you should focus on, so you can buy the right device.

    The information I’ve shared with you above gives you everything you need to know so you can make a fully informed buying decision.

    Featured Image Credit

    Microchip PICkit2 rev“Microchip PICkit2 rev” by Uwe Hermann is licensed under CC BY-SA 2.0

    How to Master the Art of Talking Fast

    Now that you have discovered dictation blogging, you may be thinking that some people are just born fast talkers.

    They just know how to speak at 200 or 250 words per minute.

    Nothing could be further from the truth.

    Talking fast is not inborn, it is a skill. Some psychologists say that people who routinely talk quickly do so because they’re nervous.

    Well, you’re not nervous, you want to intentionally learn how to talk faster because you want to create more content.

    As I have written several times in this blog, why should you stick to typing out your blog posts, novels, articles, video scripts, and other forms of content when you’re trapped at 30 words per minute, all the way to 80 words per minute.

    At most, you will be able to write 4800 words per hour. That may seem impressive, but if you factor in editing, you probably would be lucky to have a fraction of that, maybe 1500 words.

    A lot of people who work for content companies barely manage 3000 words per day if you include research.

    This is why learning how to talk faster is so so important.

    It doesn’t matter whether you’re using a voice recorder, a dictaphone, podcasting mic, or a headset, the faster you speak, the more content you create.

    The good news is, you don’t have to be born a fast talker, because like I’ve said, it is a skill.

    And just like any skill, the more you repeat what you’re doing, the better you get.

    Adopt the right daily rituals to learn how to talk fast

    By simply going through daily practices, you will be able to speak much faster than your current rate. Keep in mind that you’re not trying to talk fast like an auctioneer, that’s not the point.

    You want to speak fast enough so you can express your thoughts clearly.

    Maybe you’re thinking at a rate of 1000 miles per hour but when you speak fast enough you will be able to at least get close to keeping pace with the speed of your thoughts.

    The faster you think and the faster you talk, the more content you produce once your audio is transcribed.

    The problem is, there is no one size fits all solution when it comes to daily fast-talking rituals. You’re not just spitting out words and into a microphone, you’re reading an outline, and thinking about the information that fills in the short sentences in that outline.

    You have to think quickly and you have to speak fast enough to capture your thoughts so your 20 to 50 words in an outline get turned into a 3000 to a 5000-word article.

    Sounds crazy? Sounds too good to be true?

    I’ve done it. I’m doing it right now.

    I’m dictating this blog post based on a few lines of text and if I’m able to pull this off, so can you.

    My secret? I’ve adopted the rituals I’m sharing in this post for faster dictation.

    I found out that different rituals work for different people, there is no one size fits all magic bullet solution and no ritual works for all people at all times and in all circumstances.

    I’m just going to list down the rituals that worked for me.

    Feel free to tweak them and make modifications so you can level up your thinking and speaking speed.

    Both of these have to operate together so you can become a very fast and effective dictation speaker.

    I don’t care if you are dictating blog posts, articles, novels. video scripts or any other type of content, adopt the right daily speaking rituals and you will be able to level up your speed.

    Clear Your Mind

    The first ritual that I adopted involves intentionally clearing my mind. I look forward to when I speak in front of a microphone. I make sure that my mind is clear enough, so it can focus on the outline I will be using during the dictation.

    To make this happen, I do breathing exercises.

    I breathe in slowly and deeply, then I breathe out. When I do this, between the intervals, I enjoy the silence and neither am I worrying about stuff that has yet to happen nor agonizing over things that happened in the past.

    My mind is focused like a laser on the present moment.

    This enables me to clear whatever emotional obstacles I have in what I’m about to do.

    I let go of the fear of saying the wrong word at the wrong time.

    I drop my apprehension about bad transcripts because I failed to mention something important.

    By clearing my mind, I get a handle on the natural impatience I feel as I scroll through my outline.

    All of that goes away and all I have is the present moment and it feels awesome.

    Intentionally Clear Your Throat

    A lot of people, right before they open their mouths for dictation, inadvertently clear their throat. You have to be intentional – repeatedly clear your throat.

    When you do this, your mind aligns with your throat. It’s as if you’re sending a signal to your brain, “I’m about to talk now.”

    Boost this link between mind and body by closing your eyes and breathing out.

    At first, do this silently but after a few repetitions breathe out with a low hum.

    Do this with your eyes closed and focused on the hum.

    It’s as if your attention is lined up with what you are doing with your throat and vocal cords and this creates a powerful effect of being centered when you speak.

    Do Some Stretching Before You Speak

    You can stretch your neck, do some side stretching, or limber up. You can do whatever you normally do before a Zumba session.

    Again, you’re trying to align or synch up your body, your mind, and your vocal cords.

    All of these have to line up properly so you’re relaxed yet focused enough to dictate at a very high rate of speed with total mental clarity.

    You’re just spitting out words for the sake of packing as much text into a transcription.

    I’m telling you, if that is your objective you are wasting your time because that transcription is going to be 99% garbage.

    You’re going to spend a tremendous amount of time editing that transcript.

    It would feel like you are sifting through a mountain of coal just to retrieve tiny bits and pieces of diamonds, it’s not even worth it.

    Your mind, your voice, and your body have to line up so you can say the right thoughts at the right time and at the right place to produce a solid gold transcript.

    Do Unrecorded Dry Runs

    When I first started dictation blogging, I used to hate it when I would unwittingly leave my mic off.

    I would belt out horoscopes and even biographies of clients at 150 to 250 words per minute.

    I’d look at my outline and see how far down I went. It felt really good and then I looked at my microphone and the red light was off.

    That’s how much the sense of failure just overcomes me quickly followed by rage.

    That’s how much I hated unrecorded dictations.

    Well, it turned out that one of my most powerful daily dictaphone writing rituals is to do unrecorded dry runs.

    Just turn off your mic or headset and do a freestyle.

    There is no obligation and pressure.

    You don’t have to lay out perfect, flawless, and fully-polished sentences, there is no need for that.

    When you do unrecorded dry runs, you are clearing your mind of whatever emotional and mental blockages there may be that would slow you down and keep you from dictating clear, powerful, and effective texts.

    What I would do is I would read a sentence on my outline and just do a freestyle.

    I don’t care where my mind went as long as I’m fully developing the idea and the concept and I have a big picture view of where the outline wants me to go. I’m good.

    I also make sure I follow a specific pattern.

    I would work on truly fleshing out a clear picture, based on a few words of the outline.

    Once I become familiar with the broad parameters of the themes, information, and possible topics in that outline, I start to speed up, explore many different possibilities, and then I mix things up.

    I don’t care if I’m going to get it all perfect, because there is no destination. The point is to just get all the blockages out and just let the words and thoughts flow and smash into each other to create new combinations that would inspire me.

    I just want to get the firm sense that I’m not a sloppy thinker and that I can see the big picture enough so I can dictate stuff that makes sense once it is transcribed.

    As you see, when you’re doing unrecorded dry runs, you are wearing away any emotional objections you may have to what you’re doing.

    Let’s face it, writing with your voice or through dictation is not how people normally produce articles, blog posts, and novels.

    Most people would prefer using a keyboard or go old-school, pick up a pen, and write on a piece of paper.

    I’m not knocking on those, but the more you focus on “what is normal”, the harder you make it on yourself.

    So, there are these internal blockages that you just have to workaround.

    But by doing unrecorded dry runs, with no emotional attachment or expectation, you blow these out of your system.

    Get On The Slippery Slope

    Logically speaking, when I do under unrecorded dry runs, I try to make sure I hit a point where I get on a slippery slope.

    Usually, when people say the phrase “slippery slope” they are being critical.

    This is an old logical fallacy where people assume that if certain conditions are present, then it would always lead to the worst-case scenario.

    Most of the time, that doesn’t happen, but people do think this way.

    The good news is, you’re using the slippery slope concept in dictaphone writing or writing with a voice recorder to produce clearer thoughts that can be transcribed into quality content.

    In other words, you’re intentionally trying to get into a slippery slope because it’s a good thing in this context.

    How does this work out? Well, you start with one thought and truly hammer it.

    That’s right. You pursue the idea of a full logical conclusion.

    You begin with who, what, where, when, how, and then after enough questions are thrown at it and the more you flesh it out, the “Why?” and “How come?” fall into place.

    At that point, you finally nail it.

    Your next mission is to remember where you began.

    Go back to the same thought, and go down another route. This is how you become a more creative thinker.

    A lot of people are under the impression that there’s only one way to think of certain topics or ideas.

    That’s an illusion.

    There’s always at least one other way to look at any kind of idea.

    When you’ve fully hammered it using an alternative route, repeat it again and again and again. The great thing about this slippery slope daily dictation ritual is that it forces you to trust yourself.

    By understanding that there are no right answers from the get-go, you free yourself from clamping up and feeling stuck. You’re so afraid that you will say the wrong things and the transcript will just be useless so slow down, the ideas dry up, and it’s such a pain to go through the outline.

    However, when you practice the intentional act of getting on one slippery slope after another, that fear goes away. You learn to take confidence in your ability to make sense.

    Also, one of the biggest payoffs of this warm-up technique is that it also prevents you from editing yourself.

    This is the main reason why I switched to dictation blogging.

    When I was writing by hand, I couldn’t get things done precisely because I wanted every single word and sentence to be perfect.

    I would barely write a paragraph then I would go back to the beginning and scratch everything off because I had this fleeting idea that there’s a better way to write that paragraph.

    I would go around in loops like a cat eating its tail.

    It was sad and it wasted a lot of time.

    But when I took up dictation writing, I learned how to be a more disciplined thinker because once I say something, it’s gone.

    It’s going to be transcribed and I have to move on. This pushed me to stop editing myself.

    If I’m going to edit myself through dictation, I would repeat the sentence with a slight variation at the end, but that’s pretty much it.

    I don’t get stuck in a loop.

    Watch Improv Comedy With Audience Participation

    Improv comedy and writing through dictation have a lot in common. An improv comic doesn’t know in advance who is going to be in the audience.

    Different audiences have different overall personalities and temperaments.

    That’s why a comic who performs at a venue with let’s say, three shows a night is just spitting out the same material to three different crowds.

    Each performance is precisely different because it is a reflection of each audience’s personality and mood.

    This is why watching improv comics work with their audiences is so instructive for people who are learning how to “write with their voice”.

    First, check out the banter.

    Next. look at how the comic takes a suggestion from the crowd and runs with it.

    At this point, I would pause the YouTube video and copy the same tangent of the comic but I will try to verbally flesh out the idea much faster.

    I would then repeat it but differently and then I would repeat it and try to go in another direction.

    I don’t care if I’m being funny because I’m not an improv comedian.

    Instead, I’m a person who works with thoughts and how many different ways you can go with a single starting thought and how thorough the final picture created by your exploration will be.

    It all has to be done quickly, with as many words as possible, and it has to make logical sense. I would then unpause after dictating for a few minutes to see what the comic would do next, click the pause button again, repeat the tangent, and try to go much faster.

    Once the comedy video is over, I will then dictate the whole act but try to cover more territory and more topics.

    Again, I’m not trying to be funny, instead, I’m trying to work using the same improvisational technique as the comic to explore as many different ideas as possible without spitting out gibberish.

    Visualize Your Outline

    Look at the outline that you’re working with. It may have a few sentences, a handful of words, or it can have complete paragraphs.

    It doesn’t matter.

    Adopt the daily routine of visualizing the outline.

    Make it real in your mind’s eye and complete with vibrant colors, textures, faces, and places.

    Once you reach that level of visualization which is fairly quick for most people, start with a big picture.

    When you quickly read through your outline, what is the whole point of the topic?

    For example, in this blog post, the whole point is to adopt a series of daily rituals that will help you think faster, clearer, and more effective as you do dictation blogging. What is the big picture?

    It should jump out at you. If not, read the outline again and again until something pops off. Once you see the big picture, visualize it as best you can. Start with the who, what, where, when, and how.

    Once you fill in enough details, start imagining or vision and visualizing the “Why?” and “How come?” When you do this you’ll quickly notice that there’s a large pattern, there’s a theme.

    And this theme can be broken and applied to the different points of the outline. Visualize the theme and see how it repeats and works out when given new information.

    But the theme remains the same.

    I remember when I was dictating a book on buying and selling graphic art services.

    The theme was, you would go to Fiverr to figure out who offers the best logos and small banners.

    Then, you would find a buyer.

    But, this is where the theme keeps repeating itself because there are buyers with healthcare websites.

    So you repeat the theme and look for people with the logo skills for healthcare.

    Also, some buyers are in the restaurant industry and the same theme plays out.

    You go to Fiverr and look for people who have a portfolio related to a particular industry. You repeat this over and over.

    The theme is the same – you buy low and sell high.

    You look for people with superb graphic art skill sets who charge very little money and the profit is what’s left over when you pay your vendors.

    You repeat the process again and again.

    This is what happens when you visualize your outline because you zoom in on what remains the same and what is repeated over and over. Again, this can take the form of a paragraph on your outline or just a few words.

    But, as long as you can nail the repeating process, you can then improvise and apply it to many different situations.

    Thanks to this daily ritual, you can take an outline that started with 20 words and crank out 20,000 words.

    If that sounds like a tall order? It isn’t, I’ve done it. Not just once, but many times. I’ve dictated over 200 books using this technique.

    The Final Word On Daily Rituals

    An ancient Greek philosopher once said, “We are what we repeatedly do.” You can become an expert dictation novelist, blogger, or writer by adopting a “one-time big-time attitude”.

    It plays out this way, you realize that you have to write a lot of chapters tomorrow, you cram, whip out your microphone, and install an mp3 recorder or Dragon NaturallySpeaking and just start talking.

    What you’re doing is you’re cramming and the stuff that you produced probably needs to be edited tightly for it to be any good.

    9 times out of 10, more than 50% of what you’ve dictated has to be edited out due to low quality.

    You don’t want to find yourself in that situation, that’s why you need to adopt the daily rituals that I’ve described above. You don’t have to religiously follow each ritual but I ask you to try them all out and stick to the ones that work for you.

    Everybody’s different with our different preferences, I get that and I respect that. But start with what I described and stick to the ones that make sense to you.

    How would you know? Well, when you adopt these rituals, they help you improve not only how many words you can speak in a certain period, but also the quality of the transcription of that dictation.

    Stick to it, and you will eventually get to 20,000 or 50,000 words or wherever you want to go.

    It all begins with a decision to start.

    I wish you nothing but success.

    How to write an amazing blog post fast

    Write great blog posts faster

    If you figure out how to write a blog post faster, you are one step away from taking your blog to a whole other level. This skill is the key to figuring out how to grow a blog fast.

    I don’t care how many links you get, your blog is not going to grow as quickly as you’d like if you don’t have enough content.

    Can you imagine pulling a lot of traffic from Google and social media but giving people the same set of content when they arrive at your blog?

    They will quickly bounce out; whatever interest people have in what you’re doing is going to fade away.

    The bottom line is simple: More content means more potential search engine traffic.

    It also means greater opportunities for visitor engagement and developing a genuine community around your content.

    The Manual Way of Blogging Is Not Going to Cut It

    I started this blog because I was frustrated with how I used to create content. Just like you, I used to type out my stuff. I can only type at a maximum speed of 60 wpm.

    This caps me out at 3,600 words per hour.

    You might think that’s a lot but if you factor in self-editing, going around in circles, and second-guessing yourself, you’d be lucky to produce a fraction.

    Sure, technically, most people would be able to crank out, maybe, 20,000 words per day if they push themselves.

    That’s a whole lot of typing. But when you look at how you actually write, getting to that point is all but impossible.

    This is why I dictate my blog posts. You can produce a lot more content because you only go through one take. Once you’ve said your point, you move on to the next outline item.

    Compare this to how most people write: they write in loops!

    They second guess themselves; they think that what they wrote is far from perfect so they keep repeating over and over, and before they know it, they’ve blown through a huge chunk of time.

    Also, when you speak at a normal rate you are spitting out 100 to 200 words per minute.

    That translates to 6,000 to 12,000 words per hour!

    Typing can’t even compare.

    You can quickly go from script to script to blast out blog post after blog post.

    How to Write Blog Articles Fast Through Dictation

    Here is my ten-step process for quick blog post writing using dictation.

    Step #1. Split research work from writing

    Too many bloggers research while they write.

    They would lay down a couple of sentences then they check Google, come across some new info, and then go back to what they were writing.

    It can go on and on forever.

    It’s also easy to get distracted.

    It’s not a shock that people who write this way write very slowly. If you want to figure out how to write a perfect blog in no time, split your research work from your writing task.

    Step #2. Split outlining from writing

    It’s very tempting to look at your research for your outline and just write it out. You think you’re saving time.

    The problem is writing an article for a blog that is worth reading takes a lot more discipline.

    You can’t just write straight from your outline because it may be poorly developed.

    You might not have enough facts.

    The key to fast writing is to do things the right way the first time around.

    And you can’t do that when you’re just automatically writing based on your research scribbles you call an outline.

    Remember: Pack As Much Useful Info Into Your Outline as Possible

    When you are outlining, you’re not fleshing out your ideas.

    Instead, you’re trying to get as many different bits and pieces of info and ideas and pack them into a small space.

    You have to be disciplined in doing this and one of the best ways to pull this off is to use lists within lists.

    This is the key to figuring out how to write an amazing blog post in a short period.

    You have to remember that excellent blog posts have nothing to do with formatting or how many pictures you have.

    It’s all about the info and the value you pack into a limited space.

    Step #3. Use templates to structure your content

    A lot of bloggers think that there’s only one way to outline their posts.

    They ask themselves how to write a blog post and they think back to the typical posts that they normally read.

    They think it’s the only way to go. That is wrong.

    Different topics require different structures.

    For instance, some topics read well when presented as a list while others come to life if you present them as a story.

    Understand that if you want to figure out how to write a blog post worth reading, you have to start with the kind of information you want to get across and fit it into a structure that would make it easier for the reader to understand, appreciate, and engage with what you wrote.

    Step #4. Manually edit and tighten your outline

    Once you’ve done your research, say, you’ve given yourself 20 minutes to get as much info from your sources, the next step is to manually edit your outline.

    This is where you cut out bits and pieces of information that may throw you off.

    You want your outline to be tight enough so you can remain focused as you dictate.

    Dictate Your Outlines and Edit Hard

    One of the fastest ways to come up with many outlines in a short period is to dictate them.

    But you’re not just cranking out these outlines because you just want to jack up your numbers.

    You also have to tighten these outlines after you’ve gotten them transcribed.

    Whether you’re using a transcription app, a specialized speech to text software, or you are working with manual transcribers, you have to sit down and manually edit your outlines.

    They have to be very tight.

    Step #5. Include prompts in your outline

    Writing prompts are time-saving tools and they could also be life-savers.

    It’s easy to feel that you’ve gotten way in over your head as you speak through your outline.

    You might even get this feeling that you’re talking in loops and wasting a lot of time.

    When you include prompts in your outline that are tightly related to that specific subtopic, your finished transcription is going to look so much smoother and will take less time to edit.

    Include prompts and you have to do this manually because it’s only after you’ve read your outline several times as you edit it that these prompts will come to mind.

    Step #6. Decide on a fixed start time

    So many bloggers think that what they’re doing is a hobby.

    No wonder they don’t start on time.

    They think they can blog when they feel like it. I’m telling you if that’s how you blog, chances are most of your output is going to be mediocre.

    There are no two ways about it, you have to look at blogging as a commitment.

    Decide on a fixed start time and stick to it. It shouldn’t matter how you are feeling; maybe you woke up on the wrong side of the bed; maybe things haven’t fallen into place.

    Well, if you’re going to be waiting for the perfect time to start blogging every single day it’s not going to happen as regularly as you think.

    You’re going to find excuse after excuse not to start.

    Your feelings shouldn’t matter. Just commit to a start time and do it.

    Step #7. Read the end of your outline first

    This is important. When you decide to start dictating at a certain time, read your outline for the final time several minutes before you start dictating.

    You have to read your outline the right way though.

    Start at the end which is usually your conclusion.

    What are the big points that you’re trying to wrap up?

    Look for these points and the middle. After you have a clear idea of what you’re going to say, you read the intro so you can see how you’re going to position the information.

    Extremely Important: Visualize Your Outline

    After you’ve quickly read your outline, visualize your outline.

    Imagine yourself talking to a crowd or giving a slide presentation.

    What should those slides look like? What kind of reaction should you get from the crowd as you talk about the main points?

    There’s no right or wrong answer when it comes to visualization. Everybody imagines different concepts in their unique way.

    What’s important is you visualize because this creates a sense of emotional urgency.

    What you’re doing is not theoretical; you’re not just going through the motions or some sort of dull, lifeless checklist.

    When you emotionally get into what you’re going to talk about, you feel a surge of genuine excitement.

    This is one of the keys to figuring out how to write an amazing blog post.

    Step #8. Pace yourself

    Put minute marks next to each outline section.

    This is the time range you give yourself to start and finish that section.

    Let me tell you that this is hard to stick to the first few times you try dictation blogging.

    But as you get used to your pace and how you visualize and talk about concepts and then move on to the next point, your time ranges become more accurate.

    Step #9. Use a free stopwatch or other app and pin it to the top of your recorder or PC

    If you have a PC or a tablet device, download a free stopwatch app.

    Even if you are dictating your blog post into a digital voice recorder, keep an eye on the countdown in front of you.

    You should also look at the time range that you’ve given yourself for each of the points in your outline. Again, don’t expect to do this perfectly the first few times.

    But as you get used to this process, the more you will stick to the schedule and speak faster.

    When you know that you only have a certain period to get a point across, you become more efficient.

    You feel a lot of pressure to think clearly and get the info out efficiently.

    Step #10. Focus on completing your ideas and thoughts

    Even if you have a clock doing a countdown in front of you, always remember that the key to a great blog article or an amazing blog post is the quality of your output.

    This is not a race.

    You’re only using the stopwatch and the time ranges to push you away from the normal tendency of bloggers to repeat the same point or to drill down on an unnecessary or trivial point in their outline.

    That’s all the counter and time ranges are for.

    You have to focus on completing your ideas and thoughts because these are what give your blog posts value.

    Use These Best Practices

    When you’ve gone through the ten steps above, it seems rough at first. Don’t expect anything different because you haven’t done this before. Why would it seem smooth? Give yourself enough time and space to adjust.

    The key is to keep practicing and repeating until you become comfortable with the whole process. It will help you a lot if you follow these best practices.

    Don’t Expect Perfection

    Don’t think that just because you are dictating your blog posts that you will now crank out 2,000-word blog posts in 20 minutes like clockwork.

    You will eventually get there but it’s not going to happen the first few times you follow the ten steps above.

    Also, don’t expect the end product to be spotless. You’re going to have to edit. Look forward to the editing process because that’s when you’ll find out what you did right and where your areas of improvement are.

    Start On Time

    I can’t emphasize this enough. Many bloggers look at dictation blogging as some sort of shortcut. It is not. It’s a different way of writing. Also called dictaphone writing, dictation blogging is all about focus.

    But it’s hard to focus if you keep postponing when you start.

    Make it a habit to start on time. Again, you shouldn’t expect things to flow smoothly or be perfect.

    Just start on time and once you develop that habit, everything will fall into place because you will get the amount of practice you need to fully polish your dictations and increase your output volume and the quality of your work.

    Practice Dictation Blogging or Dictaphone Writing Daily

    Using a digital voice recorder geared towards voice writing, practice dictating into it around the house.

    Set aside 20-minute blocks and just dictate whatever comes to mind.

    When you do this, you are accomplishing two things.

    First, this process of speaking into a microphone to “write content” won’t seem strange to you.

    It will become second nature to you if you keep doing it. You’re not taking a big break from your daily routine.

    This removes your emotional objections to dictation.

    Believe it or not, this can help loosen up your tongue as you dictate because it wouldn’t intimidate you anymore.

    It wouldn’t seem so strange to you.

    Second, when you carry around a digital voice recorder you never run out of things to talk about.

    If you are a blogger, you know that ideas for blog posts or new blog concepts hit you at all times in many different places.

    Most of the time you don’t get a chance to write those things down. With a dictaphone in your hand, you can easily dictate five to ten-minute verbal memos about ideas that came to you throughout the day.

    The more you do this, the more focus you are on speaking and you will see the increased quality in your transcripts as you practice.

    Take Notes On What You Got Right and Your Areas for Improvement

    When you go through your outline and compare it to your transcript, you can instantly see the things you got right as well as the spots where you dropped the ball.

    That’s okay. The more you see your areas for improvement, the more you detect patterns.

    And before you know it, you start proactively correcting them as you transcribe.

    You can also put workarounds to avoid certain dictation problem patterns you have at the outline stage.

    Set Your Goal to Zero-Edit Transcriptions

    After you’ve gone through the ten steps above a few times, you should set a new goal.

    If you’re like a typical blogger, your main goal is to write fast. You just want as much volume as you can so you can grow your blog quickly.

    Once you get the hang of dictation blogging, you should focus on quality. This is the key to writing a perfect blog post.

    It’s all about the quality of the info that you give people who visit your blog.

    The way to do this, of course, is to set your goal to zero-edit transcriptions. Put simply, what you dictate into your podcasting microphone or digital voice recorder, or your computer’s built-in microphone will be the final version. You may be thinking that this is impossible.

    I know it’s a tall order right now because you just got started.

    But as you go through the ten steps above and you adopt the best practices I shared with you, you will get to the point where every single word is as you intended.

    This is a crucial turning point and the good news is you will get there eventually.

    The key is to practice.

    The Final Word On How to Write Blog Posts Quickly Through Dictation

    Writing blog posts that are worth reading is a product of a journey.

    You have to commit to this journey that takes place on two levels.

    On one level, you need to boost your blog output every day, every week, or every month. At the other level, you have to make sure you’re producing amazing blog posts. For a lot of people, this is all but impossible because they believe you have to choose one over the other.

    Thanks to dictation blogging, you can do both.

    Dictaphone writing enables you to write whenever inspiration hits you. You also get the opportunity to push your imagination and creativity to a whole other level.

    I’ve shared with you the ten steps to effective dictaphone writing that will truly help you write one amazing blog post after another.

    How to master dictaphone writing

    dictaphone writing

    Don’t let the word “dictaphone” throw you off. You might be thinking that this is some sort of device from the 1920s or 1950s.

    I don’t blame you for being under the impression that this type of gadget is something from the distant past.

    Actually, dictaphones are quite common. They also go by the name ‘digital voice recorders’, ‘voice recorders’, or ‘portable audio recorders’.

    They’re light, you can take them from point A to point B without any problems, they also have a very small footprint so you can store them away very conveniently. They don’t take up much space.

    A lot of bloggers, writers, and novelists are making things harder on themselves because they believe that they have to be in front of a laptop or, worse yet, desktop computer for them to do their best work.

    What if I told you that dictaphone writing can actually help you overcome writer’s block?

    In fact, this method of writing novels, short stories, articles, blog posts, and whatever else can help you record as many of your ideas as possible.

    Being a writer, you already know that the main challenge you face is not writing. In many cases, the words just fall into place. You just have to have a clear idea of what to write about.

    This is where dictaphone writing comes in.

    When you use a digital voice recorder to write, you get to capture your ideas. These may be half-baked, fuzzy, or not all that good, but you capture them anyway. When you cut out the rough edges, it may well turn out that these rough ideas can lead to more polished and higher quality ones.

    If I’ve gotten you excited in this form of writing, here’s the quick rundown.

    What is dictaphone writing?

    This form of writing uses a digital voice recorder to write. Instead of using your hand to tap on a keyboard or handle a pen as you write, you speak into a voice recorder, or a small microphone, or even a podcasting microphone.

    The next step is to transfer the files. You can either get it transcribed or you can feed it into a speech to text software. Once you get the transcription back, you edit it and you publish.

    Why dictate your blog posts, articles, novels, or short stories?

    As a blogger, short story writer, article author, or novelist, ideas flow through your mind all the time. You might get excited about an idea and you can’t wait till you get home so you can explore it further.

    What happens when you walk through the door? That’s right. You forgot about it already.

    When you dictate, you stop storing ideas mentally. You don’t have to risk losing them later. You can just whip out your voice recorder and record quick memos to yourself.

    Sure, many of these ideas don’t really lead anywhere, but there are sure to be some diamonds in that pile of coal.

    Why risk losing those gems?

    Next, when you dictate, you build mental sharpness. You learn how to improvise-a critical life skill. You also learn how to critique your thoughts and express them in their sharpest and most developed form.

    Learning how to think quickly on your feet doesn’t just pay off when it comes to writing, you also become a better public speaker and you’re able to level up your one to one conversation skills.

    Another reason why you should dictate your content is you polish your self-editing skills. There is no shortage of gifted writers. We all know this. The problem is very few get published and of those, very few become successful.

    One of the main reasons for this is the fact that a lot of otherwise highly skilled and promising writers are just stuck in a loop. They’re constantly second guessing themselves, so their manuscript never sees the light of day.

    Every time they see their manuscript, they have to start from scratch and it’s an endless process. When you dictate your output, you learn how to get close to the final form of your idea when you speak it out. This is a very valuable skill.

    You don’t end up stuck in a loop. You learn how to keep moving forward.

    If you write fiction, dictating your character sketches is nothing short of amazing.

    You can lose yourself in character development.

    You can explore all the character conflicts and personality quirks of your characters.

    Once this material is transcribed, you can then cut, mold, and shape the final profile of the character. This saves a tremendous amount of time.

    Similarly, if you’re mapping out the plotline for your next short story or novel, it’s so much easier when you’re talking.

    You’re not under any pressure, you can explore any nuances in the overall story that you have in mind. It’s as if you’re exploring a movie and it’s an amazing experience because you might not just come up with one plot outline, but several.

    Famous writers who dictated their books

    Don’t take my word for it. There are lots of famous writers throughout history who dictated their books.

    Let’s start with one of the most consequential writers throughout history, the apostle Paul. He spent many years in prison and because of this, a lot of his epistles to the new churches throughout Asia minor as well as other parts of the Greco-Roman world were recorded by a secretary.

    He didn’t write the epistles himself. He dictated them.

    Another writer who dictated his material is Henry James. He was very famous in the late 1800s. His main claim to fame is the novel “The Bostonian”. Henry James left a big footprint on the intellectual scene of New England.

    Turning to more recent times, the author of one of the most controversial books, The Da Vinci Code, Dan Brown, actually dictates parts of his books.

    Finally, if you are a big fan of literature, John Milton, the literary giant behind the classic Paradise Lost, dictated his material.

    He had to. He was blind.

    Don’t ever think that if you choose to “write” with your voice that you’re doing something weird or unusual. You’re definitely going to be in great company.

    The pros of using a voice recorder to write

    The big advantage of dictaphone writing is once you say it, you get to move on.

    There are no second takes, you don’t have to agonize about what you just said, you don’t have to worry about things being perfect. You just say it and you move on.

    This is very liberating because you can process a lot more materials in a shorter period of time than if you were just writing and rewriting the same paragraph over and over.

    Another thing I love about dictaphone writing is I can write whenever and wherever inspiration hits me.

    I don’t even have to use a voice recorder.

    I can just whip out my mobile phone, tap on the voice recorder app, and I’m good to go.

    I can’t even begin to tell you how many times inspiration hits me when I’m waiting in line at the bank or doing something that is basically wasting time.

    Why not turn that “dead time” into something more productive?

    Another great benefit of this type of writing is you’re not stuck with one device.

    Ideally, you should use a voice recorder. But there are many different devices that you can use depending on where you are.

    If you find yourself in front of your laptop at home, you can use a podcasting microphone.

    If you’re at work, you can use other recording devices available like a headset.

    As long as your recording software remains the same, you don’t have to worry about platform compatibility or transcription issues later on.

    Finally, and this is probably my personal favorite, when you write using a dictaphone, your output can actually be transcribed and turned into more than one draft.

    This happens to me all the time. I would sit down, thinking I’m just going to dictate a blog post, but it turns out that after the transcription comes back, there’s enough material there for not only several blog posts, but a short book or even a video script or some other goodies.

    You can’t get this with traditional writing. You spend a tremendous amount of time focusing on what you want to say and good luck getting more than one draft from the time you invest writing.

    The downsides of using a voice recorder

    The downside of writing with a dictaphone can be boiled down to a series of annoyances. It’s a question of personal style and preference. Still, these are negatives.

    First, you have to transfer the files.

    If you’re very busy, you might forget that a device has several dictations on it.

    You might have a few gems in there. Sadly, you’ve forgotten them and you just wasted all that time and effort.

    Another hassle with this method is you have to have a clear file labeling system. Even if you remember to transfer your files, if they look very similar to each other and you don’t know which is which, you’re back to square one.

    It’s very tempting to clear a lot of clutter on your laptop or desktop computer. You have to have some sort of labeling system so you know which recording contains which items.

    Next, as exciting as speech to text software can be, it is still clunky. You have to guide it when it comes to punctuation and sentence structure.

    In fact, depending on the auto transcription software you use, the transcript can come out very rough.

    The first few times I’ve gone that route, I’ve actually had to take the audio and send it to a manual transcriber.

    That’s how messed up the automated transcript was.

    The downside to manual transcription is you’re using manual labor, which can be expensive.

    Thankfully, there are cheaper options, but whenever you ask another human being to transcribe your dictation, it’s going to cost money. Compare that with just feeding your audio through an auto transcription software.

    When it comes to dollars and cents, there is no comparison.

    The problem is the quality.

    Finally, and this can be a deal killer for a few writers, when you write with your voice, you get to write quickly.

    After all, most people speak at a rate of 100 to 200 words per minute. That’s a lot of content once you get your audio transcribed.

    The problem is you’re going to have to edit that transcript and depending on your speaking habits and how organized you are, going through all those edits can be painfully slow.

    Mastering the basics of dictaphone writing

    If you need to get to the bottom of effective writing using a dictaphone, follow these tips. The more of these tips you include in your daily dictation routine, the better you will become at this type of writing.

    Always work with an outline

    This is self-explanatory and it is also non-negotiable. Your outline will keep you disciplined and focus your mind on the message you’re trying to get out.

    Be alone or be in a crowd of strangers

    Usually when people want to concentrate, they automatically think about being alone. This works for most people.

    I, on the other hand, work better when I am surrounded by a crowd of strangers.

    Since I don’t know these people and I don’t have any plans of impressing them or trying to prove something, the commotion around me actually forces me to focus on what I have in front of me.

    It’s as if I develop tunnel vision and I become more productive.

    Now, if I am just alone, sometimes I get distracted and then I end up playing a quick few hands of Facebook poker and fiddling around with my email. It can be a productivity nightmare.

    The key here is to focus on what works for you. Most people prefer to work alone, others prefer to be motivated by a crowd of strangers.

    Pretend you’re giving a talk

    One of the worst things that you could do to yourself when you are dictating blog posts, novels, short stories, and other materials is to pretend you are writing.

    Talk about killing productivity.

    You’re putting unnecessary pressure on yourself.

    When you imagine yourself pretending to give an informative talk, a lot of that pressure is lifted.

    Now, you’re free to explore. You can then focus on points in your outline that you’re interested in and the content just writes itself.

    You have to remember that for the most part, what’s holding you back is not your intellectual capacity.

    What’s preventing you from getting into a state of flow is your emotional reading of what you’re doing. You become self-conscious and before you know it, things become harder than they need to be.

    Just pretend you’re giving a talk. An alternative to this is talk like you’re talking to a friend. You’re not trying to prove something.

    You’re not trying to showcase how smart you are. You’re just glad that you’re the friend and you just want to share and get stuff across.

    If you’re able to stay at that level, the words basically flow, your thoughts crystalize into well formed words, you’re able to say them at an even pace, and before you know it, the piece, whatever it is, is finished.

    Visualize each outline talking point and focus on the most obvious

    Let me clue you in on a secret. When you speak to a voice recorder, the more “abstract” the ideas you’re talking about seem to you, the slower the words will come.

    You can’t quite put your finger on it because you have already imagined it to be more complicated or sensitive.

    It doesn’t have to be that way. Just visualize each outline point and talk about the things that jump out at you.

    Trust your thoughts to flow

    Many writers suffer from an inferiority complex. They think that they’re not all that interesting or they’re slow.

    Whatever the case may be, they have a low view of themselves and this gets in the way of their thoughts.

    They second guess themselves or the thoughts never really fully develop and crystalize. When they start verbalizing these thoughts, they second guess themselves as to which better way to express themselves.

    That’s why they clam up.

    Just let your thoughts flow.

    Let’s put it this way, assume there is no absolute right answer.

    The moment you do this, a lot of the weight is lifted from your shoulders and now, you are free to express yourself because at this point, you’re not going to break the system because there is no absolute rock solid answer.

    You can attack the outline point from the side, the top, the basement, it’s your call.

    The key is to understand that regardless of how you approach it, it eventually will lead to the same place. So trust yourself.

    Fully develop each strand of thought as you read your outline

    This might seem complicated, but it isn’t. If you know how to visualize and you know how to ask basic questions, each strand of thought takes care of itself.

    If you know how to ask who, what, when, where, how, things start to fall into place.

    That’s how you think through each outline item so that when you verbalize it, it is fully fleshed out.

    It’s no longer half-baked, incomplete, or obviously defective. At the very least, it makes sense. Commit to moving on once each thought has fully developed.

    The problem with the previous step is that a lot of writers, especially those that don’t trust themselves that much, keep piling on thought after thought.

    At the back of their minds, they’re thinking “Maybe I missed a detail. Maybe I’m not drilling deep enough.”

    As a result, they’re basically stuck on neutral. They are spitting out a lot of words and a lot of this text does add value, but pretty soon, you reach a point of diminishing returns.

    When you commit to moving on once you feel or sense that a thought is fully developed, you get yourself out of that pit.

    Kind of like a car stuck in mud, when you put that piece of wood under the tire, you can move forward. The same goes with commiting to a sense of completion.

    It doesn’t have to be perfect. As long as you feel that it’s complete enough, you move on.

    Write short prompts for your outlines

    If you’re just starting out dictating your novel or book, one of the most effective ways you can avoid getting stuck in your outline is to write short prompts. This can be the beginning of a sentence or fragments of a conclusion.

    Whatever the case may be, they give you some sort of emotional certainty that your outline is not impossible and you can make it through. If anything, the more you get used to your prompts, the less intimidating your outlines become.

    Don’t rush to wind up

    While you do have to commit to move on once you feel you’ve fully developed your thoughts, don’t put yourself under pressure to wrap things up either.

    You’re not running a race. You’re not trying to impress anybody. You’re not trying to showcase how smart you are.

    At this point, nobody can see that. Focus on how complete your thoughts are and trust yourself enough to wrap things up.

    Never edit yourself as you talk

    This is one of the most important skills any voice recorder writer will ever master. You have to make sure that you do all editing at the thought level. In other words, once the thought crystalizes in your mind, pick it apart at that point.

    Mix and match. Slice and dice. Do what you have to.

    But once you convert that crystal thought into a set of words, trust yourself with that phrase.

    Unless it’s obviously wrong, you shouldn’t self-edit.

    I know, this isn’t always possible. But the more you practice editing at the thought level, the less hassles you will feel when you verbalize the phrase, fragment, or paragraph.

    Otherwise, if you edit yourself at that level, you will get stuck in a loop. You’re going to constantly say the same sentence with a few words different at the end.

    It’s as if you’re chasing your tail and you can’t get past a certain part of your outline.

    Wait for a feeling or a sense of completion before moving on to the next point

    This is where you have to trust yourself. Unfortunately, you won’t be able to build this level of trust unless you practice.

    We’re back to the old chicken or egg dilemma.

    You have to get started. At first, it can be rough. You feel like giving up because it feels like it’s more trouble than it’s worth.

    But as you gain mastery of the concepts in your mind and the words that best express them and how you can string them together into a coherent and powerful statement, you start trusting yourself.

    Pretty soon, your sense of feeling or completion becomes more pronounced.

    Please understand that this is more of a hunch or a gut feeling than some measurable milestone. Still, anybody can master this. They just have to put in the time and practice.

    Three daily exercises that will level up your dictation writing quality

    It doesn’t matter if you want to dictate novels, blog posts, articles, short stories, novellas, or any other type of work. By using these 3 daily drills, you can get to where you need to go sooner rather than later.

    Dictate your dreams

    Most people have dreams. Unless you’re an extreme insomniac, you probably remember your dreams from time to time.

    There’s no need to write these down using pen and paper.

    Just dictate through a headset mic, recorder or a podcasting microphone.

    Just put on your reporters hat and focus first on who, what, where, when, and how. Once you get the basics down, you can then slice and dice your memory of the dream to make its vivid impact come to life.

    Again, you’re not trying to prove anything here.

    You don’t have an objective.

    You’re just trying to familiarize yourself with the process of organizing your thoughts as they appear and stringing them together into a logical form that you can express effectively.

    Dictate using Reddit writing prompt subreddits

    Regardless of what genre of writing you’re into, there are subreddits that have amazing collections of writing prompts.

    These are phrases or fragments of paragraphs that are supposed to get your creative juices flowing.

    The key to this is to not cherry pick them.

    Personally, I would just go down the list. I don’t care if it’s science fiction, suspense, or if it’s a thriller.

    I just read the prompt a few times and then I start speaking out onto my microphone how I see the prompt progress from scene to scene.

    It’s important to assume that these prompts are not complicated, difficult, or written by some sort of literary genius.

    If you think along those lines, you’re going to end up sabotaging yourself.

    You’re not doing yourself any big favors by imposing all this unnecessary difficulty on what you’re doing.

    Just assume that they’re written by random members and that you can dictate off the top of your head. Always remember, there are no right or wrong answers when it comes to prompts.

    The only thing you are aiming for is removing all the limits to your personal creativity and letting all your firepower out onto this small paragraph.

    Fully flesh it out.

    Watch improv comedy

    This is my personal favorite when it comes to leveling up my dictation skills. When you watch a master comic do improv, you basically get exposed to all the skill sets you need to become an effective dictaphone writer. No joke.

    When you watch an improv comic, you’d notice that they would pay attention to the atmosphere of the crowd. Every crowd is different. So they would sit back and absorb the vibe.

    Then they would get started, and this part is probably the only part that is rehearsed or somehow “canned”.

    Everything else flows from the energy that they receive and bounce back to the audience.
    This is how you can tell whether an improv speaker or comedian is any good because the more the crowd laughs or asks questions, the more they change.

    It’s like an intricate dance between the signals being sent out by the comic and the crowd. It’s like a conversation.

    When you understand this dynamic, you can then start developing the same relationship with your thoughts because they’re not there to dominate you or they’re not so elusive that you can’t catch them.

    Instead, you develop a healthier relationship with how your thoughts flow and how you can channel, shape, and mold them into words that pack a lot of meaning.

    The Final Word On Dictaphone Writing

    Don’t expect to master the art of writing with a dictaphone overnight. It takes practice.

    The good news is by being prepared and having the right mindset, a lot of the emotional intimidation goes away.

    Again, I hate to repeat myself, but the number one obstacle to your success as a dictation writer or blogger is not intellectual-it is emotional!

    If you’re reading this, you already have what it takes to be a successful blogger, novelist, writer, or pundit. What’s holding you back is emotional.

    There’s nothing to fear.

    Just dive in and enjoy the ride.

    Need the right gear to take your writing output and quality much higher? Check out my review of the best digital voice recorders for writing.

    How to save files from a voice recorder to your computer

    The first thing you need to do is use the DEVICE USB cable to connect to a PC via the USB port—double-tap to choose when a menu is visible, stating OPEN. Then, emphasize the data recorded via LONG PRESS and drag until it is all highlighted. You then DUPLICATE ALL recorded data saved in the device to the PC.

    You can BACKUP original audio data recorded in the unit to a database drive network. Also, avoid employing Special Characters in renaming data. Remove the data saved for your recordings’ privacy protection, if any, and always secure a DUPLICATE copy of the original data when editing audio to retrace if needed.

    Windows users:

    For Windows users, you can utilize a specific USB cable provided for the device to link into a Windows PC via its USB port. On the PC screen, a notification will pop-up saying that it recognizes the new device. You can then remove the new device connected by tapping its symbol as seen below on your PC screen.

    MAC users:
    For MAC users, you can drive in a USB cable of a voice recorder to connect to your MAC PC. A successful connection will be recognized and will appear at FINDER/UTILITIES/APPLICATION. You can then remove new connected devices found in the FINDER icon below or by dragging to TRASH.

    File Transfer instructions for the 20 Most Popular Digital Voice Recorder Models
    (NOTE: Not in any particular order)

    1. Sony PCM-D100 transfer to computer

    How to transfer Sony PCM-D100 voice recorder files to your computer

    First, you link the device or Linear PCM USB cord into a personal computer via a USB port until it’s successfully identified. Duplicate the data from the Linear PCM device/external disk to transport into a personal computer. The indicator access light mode must be OFF while transporting files. You can then remove the Linear PCM device USB cable from its USB channel on the personal computer.

    How to transfer VOICE RECORDING files from a Sony PCM-D100 voice recorder to your computer

    You have to attach the device or Linear PCM USB cord into a PC via a USB port and wait until it is recognized successfully. Duplicate the voice recording files from Linear PCM device/external disk to transport into a PC. Linear PCM can amass a maximum of 400 folders, with 199 RECORDS each folder. Lastly, drive out the Linear PCM device USB cable from its USB port on the personal computer.

    NOTE: The ‘CONNECTING’ notification stays visible on its Linear PCM device while linked to a personal computer.

    How to duplicate data into another folder

    Choose the data to be replicated then, under menu OPTIONS, choose COPY/MOVE data and press the enter button. Choose from the arrow DOWN/UP then TAP the play button. The PC monitor states PLEASE WAIT while duplicating data into its binder destination.

    2. Evistr L157 transfer to computer

    How to transfer Evistr L157 voice recorder files to your computer

    Attach the USB cord of the Evistr L157 device into the personal computer via its port of USB in which it must identify its successful device attachment. Locate the Evistr L157 hard drive into the personal computer. Then, duplicate the data saved in its device folder directly into a PC and then safely remove its USB cord attached to the personal computer.

    NOTE: Once the device has been attached to a personal computer, avoid pressing any buttons.

    3. Zoom H1n transfer to computer

    How to transfer Zoom H1n voice recorder files to your computer

    Zoom H1n device USB cord may be attached to a PC through the USB port. Tap the arrow DOWN/UP keys visible on the device monitor. Choose the Card reader and tap Enter. Pilot data from the device’s external memory to transport into the personal computer. Duplicate data that is to be transported to the personal computer. From the device monitor, press exit. When finished, detach its USB cord safely from the personal computer.

    4. Olympus WS-852 transfer to computer

    How to transfer Olympus WS-852 voice recorder files to your computer

    The Olympus WS-852 USB cord is associated with a PC through its USB connector, immediately detected. It will come into view as DRIVE and into the PC emerges its device folder. Launch either FOLDER_A to FOLDER_E under device folder data that are to be transported into the personal computer. Duplicate data saved in the device onto the personal computer. Then, eject the device USB cord securely into the PC.

    5. Zoom H4n Pro transfer to computer

    How to transfer Zoom H4n Pro voice recorder files to your computer

    Switch OFF Zoom H4n Pro voice recorder and link its cord into a PC. Switch ON when its USB cord is attached until it is recognized. The OPTION will appear, and then you can choose the USB. Select STORAGE under its USB folder, then press CONNECT. Click OPEN so you can scrutinize the data.
    You can then double-tap so you can initiate FOLDER_01 under a STEREO folder. Duplicate data that is about to be transported into the personal computer. EJECT its device safely subsequently after transferring data into the PC.

    6. Olympus WS-853 transfer to computer

    How to transfer Olympus WS-853 voice recorder files to your computer

    Link the Olympus WS-853 device into your personal computer via a USB Cable. The USB cord of the recorder will instinctively come into view as an external device. The device folder will show up on your PC monitor. You can then open either FOLDER_A or FOLDER_E under device folder data that should be transported into the PC. Duplicate data saved in the device into the personal computer. Finally, EJECT Olympus WS-853 into the PC safely.

    7. Tascam DR-05X transfer to computer

    How to transfer Tascam DR-05X voice recorder files to your computer

    Connect its USB connector into the PC USB access entry and choose the DR-05X drive. Folders and data from MUSIC or UTILITY will then come into view. You can now select a folder where data is stored and choose data that are to be transported. Tap its BACK button and detach its device into a PC. The device drive now is safely removed from your PC.

    What other things can I do if a voice recorder is associated with a PC?

    Create a SUBFOLDER under MUSIC up to TWO subfolders only. Rename subfolders that will come into view on the unit monitor.

    NOTE: The PROPER procedures must be followed for removing or ejecting the device safely.
    UNMOUNT device then TAP the return key and then click to disconnect and return to the MAIN screen.

    8. Zoom H2n transfer to computer

    How to transfer Zoom H2n voice recorder files to your computer

    Attach the Zoom H2n USB cord into a personal computer via a USB access entry. Tap the OPTIONS key going back to the MAIN options. Then, choose under the USB option the SD CARD READER, then tap its PLAY button. The device’s external disk will come into view on a personal computer screen. You can then locate data from either the STEREO or FOLDER01. DUPLICATE data that ought to be transported. Finally, eject the Zoom H2n device safely.

    9. Tascam DR-40X transfer to computer

    How to transfer Tascam DR-40X voice recorder files to your computer

    Link the Tascam DR40X USB cord into the USB access entry of the personal computer, then choose its DR-40X drive. Folders UTILITY or MUSIC will then appear. Next, choose the FOLDER where data is collected and is about to be transported. Select DATA stored to transport. You can now duplicate the data contained in Tascam DR-40X to a PC. Tap its BACK key on your device and unmount it. Lastly, safely remove Tascam DR-40X into PC once transmitted.

    When a voice recorder is attached to a PC, what other things can I do?

    Navigate or create a SUBFOLDER under its MUSIC folder. Create until TWO subfolders only. Rename subfolders that will come into view in its UNIT monitor.

    NOTE: The PROPER steps must be followed in removing or ejecting the device safely. UNMOUNT device then TAP the return key. Click to disconnect, then return to its MAIN screen.

    10. Sony ICD-SX2000 transfer to computer

    How to transfer Sony ICD-SX2000 voice recorder files to your computer

    Connect the Sony ICD-SX2000 USB cord into the personal computer USB channel. The latter must identify its IC device USB cord for successful attachment. The device monitor reads CONNECTING while attached on a personal computer. Duplicate data that is to be transferred in an IC device SD Card into the PC. Remove its IC device or external drive safely into a PC if the signal display did not light up.

    How to transfer VOICE RECORDING files from Sony ICD-SX2000 voice recorder to your computer

    Associate your IC voice recorder USB cord into the personal computer USB channel in which it must be identified for successful attachment. Note that the device monitor reads CONNECTING while attached on a personal computer. Duplicate the folder covering VOICE RECORDING data saved in its IC device and SD Memory disk into the PC. IC devices will collect data until 5,000 folders as it duplicates 199 data per folder. Lastly, DISCONNECT OR EJECT the IC device from your workstation.

    Steps for data duplication into another folder:

    First, choose the data to be duplicated. Under menu OPTIONS, select COPY/MOVE data, then TAP the Enter button. To pick, tap its arrow DOWN/UP then, press the enter key. A personal computer monitor will state PLEASE WAIT while duplicating data into its folder destination.

    NOTE: Signal display must not light up to remove the external drive safely. Employ a USB cable provided for the IC device to assume that its IC device has malfunctioned directly into the personal computer USB channel.

    11. Zoom H5 transfer to computer

    How to transfer Zoom H5 voice recorder files to your computer

    PRESS the Zoom H5 device power button on, then click arrow UP or DOWN in choosing the USB. Select its external memory reader under USB, then link the Zoom H5 device into the personal computer employing its USB cord. Duplicate the data or folders that are to be transported from the Zoom External Memory into a personal computer. Finally, remove the USB cord safely from the personal computer, then press its device switch button.

    REMINDER: The above steps must be adhered to before ejecting the USB cord to prevent damage to data or folders saved.

    12. Sony ICD-PX333 transfer to computer

    How to transfer Sony ICD-PX333 voice recorder files to your computer

    Link the IC device USB cord into its USB channel in the personal computer and wait until it is identified as a successful attachment. The Sony ICD-PX333 monitor reads CONNECTING if attached to a personal computer. You can then duplicate data or folders that are to be transported from the IC device/External Memory drive to a PC. Lastly, EJECT the IC device safely from the PC USB channel if the warning light did not turn on.

    Steps in renaming folders

    Connect the IC device USB cable into its USB channel on the personal computer. The same will identify successful connections on its IC device USB cord. Then, choose stored data under the HOME option and TAP the enter key. Click the arrow UP or DOWN in choosing FOLDERS, and then tap the enter key. You can then select BUILT-IN-MEMORY or EXTERNAL DISK located in its folders’ window and tap the arrow UP or DOWN in choosing folders that you want to rename.

    Choose CHANGE FOLDER NAME that is visible under OPTION. Press the arrow UP or DOWN in choosing the FOLDER NAME, and then click the enter key. After renaming the data or folder, PLEASE WAIT will be visible in the IC monitor until successfully renamed.

    NOTE: Employ the USB cable provided for an IC device to assume that the device has malfunctioned when directly attached to a personal computer USB channel.

    13. Sony ICD-UX533F transfer to computer

    How to transfer Sony ICD-UX533F voice recorder files to your computer

    Attach the USB cord in the IC device onto the personal computer USB channel and determine if the IC device USB cord is recognized. Note that the device monitor exhibits CONNECTING when attached to a personal computer. Duplicate the data or folders saved in an IC device/External Memory drive to a PC. The signal display must not light up to remove its external drive safely.

    How to transfer VOICE RECORDING files from Sony ICD-UX533F voice recorder to your computer

    Attach the USB cord to its IC device on a personal computer USB channel. It must determine its IC device USB cable. The device monitor will read CONNECTING when attached on a personal computer. Duplicate the data or binder comprising VOICE RECORDING files saved in an IC device/external memory drive on a PC. IC devices store up to 400 folders and are capable of replicating until 199 data per folder.
    For a unit’s safe removal from the PC, a warning sign must not show up.

    14. Roland R-05 transfer to computer

    How to transfer Roland R-05 voice recorder files to your computer

    First off, you must press the switch button on your personal computer. SLOT IN the external memory disk into the Roland R-05 device. Tap the start button, and OPTION will come into view on the device monitor. Tap any of the [MENU] [FINDER] several times to access its central monitor. Then, link the USB cord of Roland R-05 on a personal computer.

    Navigate the FOLDER to determine which data are saved and are for transference. Next, choose data to be duplicated in the device on a PC. After replicating or transporting data on a PC, safely eject its USB cord.

    What things must you do while a USB cord in a voice recorder is attached to a PC?

    Firstly, you must prevent moving the USB cord copper parts. See to it that its external memory disk is firmly set in the slot. Otherwise, it appears as NO DISK INSERTED. Ensure that OPTIONS wasn’t confirmed, or you avoid playing back the taping because its disk drive would be unidentified. Lastly, you can eject safely the USB cord connecting Roland R-05 into the PC, then DRIVE out or repeat the method from step 3.

    15. Sony PCM-D10 transfer to computer

    How to transfer Sony PCM-D10 voice recorder files to your computer

    Attach the Linear PCM USB FORM-C cord into the personal computer USB channel using the USB FORM-C cable. Do this to recognize its Linear PCM device for successful attachment. Duplicate the data or folder that needs to be transported from the Linear PCM or External SD drive to a personal computer. After the transfer is completed, you can eject the device USB FORM-C cord from the personal computer USB FORM-C channel.

    How to transfer VOICE RECORDING files from Sony PCM-D10 voice recorder to your computer

    Link the Linear PCM USB FORM-C cord into the PC USB channel employing a USB FORM-C cable. It must detect its Linear PCM device for successful attachment. You can then duplicate the data or folder containing VOICE RECORDINGS data saved in its REC_FILE folder or MUSIC folder. Linear PCM is capable of collecting 5000 folders, and it can duplicate up to 199 data per folder. When you’re done, you can eject the USB FORM-C cable provided for Linear PCM devices from its PC USB FORM-C channel.
    REMINDER: Linear PCM monitor exhibits the label CONNECTING while attached on a personal computer.

    What constraints are there for the Linear PCM voice recorder?

    Data stored must be at a maximum allocated period only. Also, the data from voice recordings are not played and presented in any order. Data stored will be spontaneously separated. Encoded letters will again come into view in uppercase, and an illegible symbol in its folder/artist/data is stored. The obtainable period of a recording will shorten once data are separated.

    16. Sony ICD-SX712 transfer to computer

    How to transfer Sony ICD-SX712 voice recorder files to your computer

    Put in the IC device USB connector on a PC USB channel and wait until it recognizes its IC device USB cord to link. The Sony ICD-SX712 voice recorder window reads as CONNECTING while attached to a PC. As it does, you can now duplicate folders or data in its external disk drive or IC device to a PC to transmit. After the transfer, you can now disconnect its IC device or USB Mass disk safely from the personal computer USB channel once the light mode is OFF.

    How to transfer VOICE RECORDING files from Sony ICD-SX712 voice recorder to your computer

    Insert the IC device USB connector on a personal computer USB channel once recognized to connect. The Sony ICD-SX712 device window reads as CONNECTING while attached to a personal computer. You can then duplicate the data or folder comprising VOICE RECORDINGS data saved in its IC recorder/SD Memory disk on a PC. Detach the IC device or external drive safely from the personal computer once the signal light turns off. The previously saved voice recording is now moved to your PC.

    From its IC device BUILT-IN-MEMORY organizer

    Data is saved spontaneously in VOICE under its IC device. Under its VOICE folder are FOLDER_01, FOLDER_02, FOLDER_03, FOLDER_04, FOLDER_05, respectively. Folders to be transmitted to a PC are also organized accordingly under its MUSIC folder or PODCASTS.

    From an External hard disk of Sony ICD-SX712 organizer

    Data is collected immediately in its PRIVATE folder. You can OPEN the Sony folder under its PRIVATE folder, and the VOICE folder will be visible under its SONY folder having FOLDER_A, FOLDER_B, FOLDER_C, FOLDER_D, FOLDER_E, labels respectively. Folders to be transported to a personal computer are also organized accordingly under its MUSIC folder or PODCASTS.

    NOTE: It would show as UNKNOWN if the data saved has no NAME or ARTIST name.

    17. Sony ICD-PX470 transfer to computer

    How to transfer Sony ICD-PX470 voice recorder files to your computer
    The first thing to do is attach the IC device USB connector to a personal computer USB channel. Then the same must recognize its IC device USB cord to join. The device screen reads as CONNECTING when it is still attached to a personal computer. You can then start duplicating the data or binders that ought to be transported in the IC device or external memory disk on a personal computer.
    Once the light mode is OFF, you can safely remove the IC voice recorder or its USB Mass disk.

    How to transfer VOICE RECORDING files from Sony ICD-PX470 voice recorder to your computer

    Initially, you connect the IC device USB cable to a personal computer USB channel wherein the latter must recognize the USB cord’s IC device to join. The device pane will read CONNECTING when attached to a PC. You can then duplicate the data or binder comprising voice recordings data saved in its REC_FILE or MUSIC folder. IC devices are capable of collecting 5000 folders, and they can copy 199 data in one folder. When the light mode is OFF, detach the Sony ICD-PX470 voice recorder from the personal computer USB channel.

    Information on saved data before transporting to a personal computer

    Data saved in the folder REC_FILE will come into view under Recorded files. On the other hand, the MUSIC folder falls under Music. See to it that it is visible in its REC_FILE folder or MUSIC folder upon transporting data. Renamed data would aid in recognizing folders so they are quick to locate. The IC device can identify eight stages from transported AUDIO folders. However, IC devices are incapable of identifying either folder or data collected in some folder organizer stages.

    18. Sony ICD-PX440 transfer to computer

    How to transfer Sony ICD-PX440 voice recorder files to your computer

    First, link the Sony ICD-PX440 device USB connector to your computer USB channel until it recognizes its IC device USB connection. Its device window reads as CONNECTING when attached to a personal computer. You can then transport data or folders from the IC device or external memory disk to a personal computer. The signal light must be off before you can safely remove the external memory disk drive or its IC device.

    What are the limitations of IC Devices?

    Voice recordings are neither played nor presented in the right order. Illegible symbols also will come into view as binder/artist. Moreover, stored data will have a maximum allocated time, and data stored will be separated spontaneously. Encoded letters should also be in uppercase.

    19. Sony ICD-UX560F file transfer

    How to transfer Sony ICD-UX560F voice recorder files to your computer

    Attach the IC device USB cord to your computer USB channel and wait until recognized for successful attachment on its IC device cord. The device pane reads as CONNECTING when it is still attached to a PC. If all goes well, you may now transport and duplicate data or folders in its IC device or an external memory disk to your PC. The warning light must be off to eject the IC cord and external memory disk drive safely.

    How to transfer VOICE RECORDING files from Sony ICD-UX560F voice recorder to your computer?

    Connect the IC device USB cord to your computer USB channel and wait until there is a successful attachment to the IC voice recorder connector. You can then duplicate and transport the data covering VOICE RECORDINGS saved in its REC_FILE folder or MUSIC binder. IC devices are capable of storing 5000 folders then they can copy until 199 data into one folder. Take note that the indicator light must be off to detach the external Memory disk drive or IC voice recorder from your personal computer safely.

    Information on data stored before transporting to a personal computer:

    Data collected appears in the Recorded files under its REC_FILE folder. On the other hand, a MUSIC folder saves under MUSIC. Upon transporting data, see to it that it is visible in its REC_FILE folder or MUSIC binder. Through renaming, recognizing folders will be easier, and files are quicker to find. The IC device can identify eight stages from transported AUDIO folders. However, IC devices are incapable of identifying either folder or data collected in some folder organizer stages.
    Note that in the Sony ICD-UX560F organization, the folders or data in its BUILT-IN-MEMORY are under REC_FILE that has FOLDER_01 or RADIO_01.

    20. Olympus VN21PC transfer to computer

    How to transfer Olympus VN721PC voice recorder files to your computer

    Transporting data via device INTERNAL storage

    Attach the device via USB cord to a personal computer USB channel and it will immediately be detected then come into view as DISK-DRIVE. IC devices have five folders that will show up in the PC monitors as FOLDER_A, FOLDER_B, FOLDER_C, FOLDER_D, and FOLDER_E, respectively. Duplicate data saved in either of the folders in its IC device internal storage will be transported to the PC.

    Renaming data beforehand in duplicating or transferring is okay by selecting under OPTIONS, RENAME. Eject the USB cable safely from the personal computer USB channel. Press its SWITCH button OFF in the IC voice recorder.

    Transporting data via IC device MICRO external disk

    Link the device via the USB cord on a personal computer USB channel and, it will immediately be recognized then will come into view to be a REMOVABLE drive. Then, navigate into RECORDER under REMOVABLE drive. IC devices have five folders that come into sight in the PC monitors as FOLDER_A, FOLDER_B, FOLDER_C, FOLDER_D, and FOLDER_E, respectively.

    Choose the IC device folder to replicate
    Renaming files beforehand in duplicating or transferring is okay by choosing under OPTIONS, then RENAME. Remove the USB cord safely from a PC, then click its SWITCH button OFF in the IC voice recorder.

    REMINDER: Check the LED device indicator light before removing the Olympus VN21PC USB cord from the personal computer because it exposes your data to damage.