Can you detect a digital voice recorder?

can you detect voice recorders

As technology continues to evolve, it’s not a surprise that a lot of the gadgets that you see in James Bond movies are now a reality. Who would have thought that smartphones would be a thing?

In fact, as recently as 20 years ago, a lot of the functions of a typical iPhone would seem like science fiction. That’s how far we’ve come.

Gadgets are not only getting faster and pack a lot more functions and features. It also tends to get smaller while mobile phones have gotten bigger.

You’re able to do so much more with them today compared to three years ago. This begs the question, since people are able to do so many things with a wide range of devices, have we reached the point where it becomes easier to spy on people?

Keep in mind that surveillance gadgets have been around for a long time. Again, going back to James Bond movies, modern day surveillance and recording devices have a very small footprint.

You don’t have to use sophisticated but bulky and heavy listening equipment that you can only transport around in a van. You’ve probably seen those movies, right? Two guys are in a van, and one of their operatives is sitting a few yards away, and the guys in the van are listening into their contacts conversations.

What if I told you that all the gadgets and devices inside that can have now been shrunk to the size of your palm? That’s right. Listening devices, voice recorders, cameras, hidden cameras, spy cameras and microphones are now miniaturized. They don’t need to be transported in a van, they have a very small footprint.

In fact, they weigh close to nothing. They are so small that it’s gonna be really hard to detect them. This has been going on for quite some time when it comes to hidden cameras. You probably have seen those hidden cam shows on late night cable. Well, guess what? Hidden recording devices have gone to the next level.

Now, we have really sophisticated listening devices that can be used to track people and record their conversations. Here’s the clincher. You don’t have to sit right next to the person you’re trying to keep tabs on. You can be anywhere from a few dozen yards or even 100 or so yards away.

That’s how far this surveillance technology has evolved. It’s comforting to think that only police would have access to this technology. Sadly, this is not true.

You can pick up all sorts of secret recording devices online. There are very discreet, small, compact, almost undetectable, secret voice recorders you can buy off the internet.

Why should dictation bloggers and dictaphone writers care about listening devices?

If you prize your ideas, you need to protect them. They are your biggest assets. This is especially true of bloggers and authors with at least one best seller or hit book under their belt.

Imagine your best blog post ideas or novel plotlines copied and pasted on the Net or reverse engineered? Thanks to sophisticated listening technology, this situation is not as far off or weird as you may believe.

One good example of these very small devices are GSM bugs. Small, light, virtually undetectable. They can be used anywhere at any time.

GSM bugs are used to listen to conversation among people, or when people are talking into their cell phones or even their home phones. This has, of course, made people suspicious.

You might even be on edge. You might think that there’s somebody keeping tabs on you. If you suspect the hidden listening device, wire voice recorder cameras or some sort of wiretapping device, you can search for anything that looks like GSM bugs in your electronic devices at home.

Look into devices like electric power supplies, radio receivers, wires, or wiring assemblies in walls. These bugs can also be installed inside smoke detectors and any other kind of small device in a room.

I wish I could tell you that GSM bugs will only pick up sound, but they can also include a hidden camera, as well as a voice recorder. In fact, one common trick with these devices is to install them in the eyes of a teddy bear or in the center of a clock.

Usually they’re put in the middle of a room in an item that you wouldn’t suspect as containing a bug.

What kind of information can GSM bugs steal?

GSM bugs are used by some individuals to listen in on conversations. They can also be used to take snapshots of schematics plans or any other information that can be stored in graphical form.

How to search for hidden listening devices

One way to search for all hidden camera devices, listening devices, voice recorders or any type of surveillance equipment is to use an rf sweeper.

Radio frequency detectors, also known as RF detectors or RF sweepers, these devices are used to “sweep” a room microphones, hidden cameras, surveillance devices, and listening devices don’t just absorb sound waves. They do something with that information, they can store it locally on a chip because of space and energy limitations.

Generally speaking, surveillance devices take in signals and relay it to a receiver that will have more power and storage space. This is the weak spot of GSM bugs and other types of recording devices and surveillance.

If somebody is trying to tap your conversation when you run RF scanner, you can detect if there are signals being sent from any part of a room.

You get closer and closer and you can pinpoint the device that is sending out the signal. If you are using an RF detector or scanner and it starts to beep or go wild as you get closer to a teddy bear, you may find out that the eyes of your kids plush toy is a recording device.

How to detect recording devices with your mobile phone

Believe it or not, mobile phones can detect the light that is used in most recording devices.

Turn on your phone’s camera lens and walk around and look at the room through your camera. By doing this, you’re scanning the area for any flashing lights or light variations, which may indicate the presence of a recording device.

Another way you can detect recording is to turn all the lights off and look for any blinking light.

How to use your phone to detect voice recordings

When you are on your mobile or even home phone taking a call, you can use that device to listen for any interference. Be very suspicious of any clicking, buzzing or any weird noises. It may not just be background noise.

To double check, ask the person you’re talking to if they can hear the weird sounds on their end. If it’s only happening on yours, be very suspicious.

If you detect any kind of interference, this might be an indication that there is some sort of recording device picking up your conversation.

This can take many different forms, it could be a hidden camera, a hidden voice recorder, a microphone, or other devices. Why does this happen? When such devices, especially GSM bugs, are near any kind of device, it creates an electromagnetic field. This can cause interference.

At the very least, the device might be creating electronic noise or some sort of static that is erratic and inconsistent. You have to be very alert, because if there are some erratic disruptions in sound quality, it might not just be the line, it might actually be a recording device.

These can take many different forms, it can be hidden cameras, wires, voice recorders, or microphones. Also, they may be in the same area as you or inside the device itself.

Try using a flashlight and walk around any interior space

If you think somebody’s trying to record your conversations as you dictate to your digital voice recorder or mobile phone, look out a flashlight. You can even use the flashlight feature of your mobile phone.

If there are voice recorders, wires, hidden cameras or any other kind of listening device, you usually will be able to pick them out if they are hidden behind mirrors or any other kind of reflective glass inside an interior space.

When you sweep the area with your arm as you hold on to your mobile phone, you might be able to see reflections, and this approach is best used with an RF scanner or detector device.

Beware of WiFi transmissions

Some devices try to fake you out by pretending to be a WiFi device. You might be thinking this is your neighbor’s new router, and not think much of it.

It may turn out that the listening and recording gadget installed in your room is actually sending out signals under a weird WiFi name. Scan for Wi Fi signals and make sure they’re legit. These are very easy to verify, if you’re in a hotel.

In your neighborhood, if you’ve been scanning for Wifi using your devices, you would know what your neighbor’s signal ID is. If something stands out, be very suspicious. Get to the bottom of it. Ask around.

What devices do people use to record voice dictations?

If you’re worried about your voice dictations or any other kind of recorded spoken communications being stolen, or recorded without your permission, be on the lookout for the following devices.

The list of recording gadgets continued to grow almost on a weekly basis. That’s how big this market is.

What kind of devices can record your image, voice or actions?

This is just a shortlist; it’s by no means a complete and exhaustive list. These devices include listening devices, cameras, voice recorders, digital voice devices, microphones, and wires.

They take many different forms like spy pens, USB recording devices, power banks and wrist watches. Typically, they’re small enough to avoid detection, but have enough electronics packed into them to listen and record conversations, several meters away.

In fact, the smallest Digital Voice Recorder currently available in the market, is as small as a paperclip. You would think that its sound quality would be lousy. Considering its miniscule footprint. Think again. It actually has a great recorded sound quality. It comes with 8GB of flash memory.

On top of these features, this paper clip sized digital voice recorder is voice activated. This means that it’s not going to turn on unless and until it detects a voice. This enables the device to prolong its battery life.

Retrieving data from the device is very easy. Upon benchmark testing, paper clip sound recorders have been tested to record as much as 90 hours, with a 10 hour battery life.

Since this gadget looks exactly like a paperclip, you can place it anywhere to listen to anyone at any time. Very few people will notice the devices even there. They basically have to be looking for this type of device for them to even spot it.

When it comes to spy cameras, this type of technology has reached a point where they can easily be installed behind walls. They don’t need much space. They can also see through very small openings.

Recap: Why would anyone listen to your digital voice recorder dictations

Whether you are working for yourself or for somebody else, the information that you dictate is your own intellectual property. At best, when people record that material, they get free content.

Think about it. If you know that somebody who professionally dictates materials is going to be around, there’s a good chance that the transcription of this person’s speech would be somewhat valuable.

At the very least, it won’t be the ramblings of somebody who can’t string sentences with any kind of skill. If somebody records your dictations, that’s stolen content. And that’s just the tip of the iceberg.

What if you are dictating a sensitive company Information? It doesn’t matter where you dictate, your competitors can easily put sensitive information together to get some sort of competitive advantage.

There are all sorts of dangers that you need to be aware of when it comes to dictations. This is why it’s really important, as a dictation blogger or somebody who uses digital voice recorders or digital dictaphones, to produce content to be aware of this issue.

It is a thing. It’s not going to go away anytime soon. People are always going to be looking for a shortcut. Consider yourself warned.

Just by following the precautionary steps above, you increase your chances of successfully protecting your intellectual property from theft.

Eavesdropping“Eavesdropping” by A. Strakey is licensed under CC BY-ND 2.0

How to Master the Art of Talking Fast

Now that you have discovered dictation blogging, you may be thinking that some people are just born fast talkers.

They just know how to speak at 200 or 250 words per minute.

Nothing could be further from the truth.

Talking fast is not inborn, it is a skill. Some psychologists say that people who routinely talk quickly do so because they’re nervous.

Well, you’re not nervous, you want to intentionally learn how to talk faster because you want to create more content.

As I have written several times in this blog, why should you stick to typing out your blog posts, novels, articles, video scripts, and other forms of content when you’re trapped at 30 words per minute, all the way to 80 words per minute.

At most, you will be able to write 4800 words per hour. That may seem impressive, but if you factor in editing, you probably would be lucky to have a fraction of that, maybe 1500 words.

A lot of people who work for content companies barely manage 3000 words per day if you include research.

This is why learning how to talk faster is so so important.

It doesn’t matter whether you’re using a voice recorder, a dictaphone, podcasting mic, or a headset, the faster you speak, the more content you create.

The good news is, you don’t have to be born a fast talker, because like I’ve said, it is a skill.

And just like any skill, the more you repeat what you’re doing, the better you get.

Adopt the right daily rituals to learn how to talk fast

By simply going through daily practices, you will be able to speak much faster than your current rate. Keep in mind that you’re not trying to talk fast like an auctioneer, that’s not the point.

You want to speak fast enough so you can express your thoughts clearly.

Maybe you’re thinking at a rate of 1000 miles per hour but when you speak fast enough you will be able to at least get close to keeping pace with the speed of your thoughts.

The faster you think and the faster you talk, the more content you produce once your audio is transcribed.

The problem is, there is no one size fits all solution when it comes to daily fast-talking rituals. You’re not just spitting out words and into a microphone, you’re reading an outline, and thinking about the information that fills in the short sentences in that outline.

You have to think quickly and you have to speak fast enough to capture your thoughts so your 20 to 50 words in an outline get turned into a 3000 to a 5000-word article.

Sounds crazy? Sounds too good to be true?

I’ve done it. I’m doing it right now.

I’m dictating this blog post based on a few lines of text and if I’m able to pull this off, so can you.

My secret? I’ve adopted the rituals I’m sharing in this post for faster dictation.

I found out that different rituals work for different people, there is no one size fits all magic bullet solution and no ritual works for all people at all times and in all circumstances.

I’m just going to list down the rituals that worked for me.

Feel free to tweak them and make modifications so you can level up your thinking and speaking speed.

Both of these have to operate together so you can become a very fast and effective dictation speaker.

I don’t care if you are dictating blog posts, articles, novels. video scripts or any other type of content, adopt the right daily speaking rituals and you will be able to level up your speed.

Clear Your Mind

The first ritual that I adopted involves intentionally clearing my mind. I look forward to when I speak in front of a microphone. I make sure that my mind is clear enough, so it can focus on the outline I will be using during the dictation.

To make this happen, I do breathing exercises.

I breathe in slowly and deeply, then I breathe out. When I do this, between the intervals, I enjoy the silence and neither am I worrying about stuff that has yet to happen nor agonizing over things that happened in the past.

My mind is focused like a laser on the present moment.

This enables me to clear whatever emotional obstacles I have in what I’m about to do.

I let go of the fear of saying the wrong word at the wrong time.

I drop my apprehension about bad transcripts because I failed to mention something important.

By clearing my mind, I get a handle on the natural impatience I feel as I scroll through my outline.

All of that goes away and all I have is the present moment and it feels awesome.

Intentionally Clear Your Throat

A lot of people, right before they open their mouths for dictation, inadvertently clear their throat. You have to be intentional – repeatedly clear your throat.

When you do this, your mind aligns with your throat. It’s as if you’re sending a signal to your brain, “I’m about to talk now.”

Boost this link between mind and body by closing your eyes and breathing out.

At first, do this silently but after a few repetitions breathe out with a low hum.

Do this with your eyes closed and focused on the hum.

It’s as if your attention is lined up with what you are doing with your throat and vocal cords and this creates a powerful effect of being centered when you speak.

Do Some Stretching Before You Speak

You can stretch your neck, do some side stretching, or limber up. You can do whatever you normally do before a Zumba session.

Again, you’re trying to align or synch up your body, your mind, and your vocal cords.

All of these have to line up properly so you’re relaxed yet focused enough to dictate at a very high rate of speed with total mental clarity.

You’re just spitting out words for the sake of packing as much text into a transcription.

I’m telling you, if that is your objective you are wasting your time because that transcription is going to be 99% garbage.

You’re going to spend a tremendous amount of time editing that transcript.

It would feel like you are sifting through a mountain of coal just to retrieve tiny bits and pieces of diamonds, it’s not even worth it.

Your mind, your voice, and your body have to line up so you can say the right thoughts at the right time and at the right place to produce a solid gold transcript.

Do Unrecorded Dry Runs

When I first started dictation blogging, I used to hate it when I would unwittingly leave my mic off.

I would belt out horoscopes and even biographies of clients at 150 to 250 words per minute.

I’d look at my outline and see how far down I went. It felt really good and then I looked at my microphone and the red light was off.

That’s how much the sense of failure just overcomes me quickly followed by rage.

That’s how much I hated unrecorded dictations.

Well, it turned out that one of my most powerful daily dictaphone writing rituals is to do unrecorded dry runs.

Just turn off your mic or headset and do a freestyle.

There is no obligation and pressure.

You don’t have to lay out perfect, flawless, and fully-polished sentences, there is no need for that.

When you do unrecorded dry runs, you are clearing your mind of whatever emotional and mental blockages there may be that would slow you down and keep you from dictating clear, powerful, and effective texts.

What I would do is I would read a sentence on my outline and just do a freestyle.

I don’t care where my mind went as long as I’m fully developing the idea and the concept and I have a big picture view of where the outline wants me to go. I’m good.

I also make sure I follow a specific pattern.

I would work on truly fleshing out a clear picture, based on a few words of the outline.

Once I become familiar with the broad parameters of the themes, information, and possible topics in that outline, I start to speed up, explore many different possibilities, and then I mix things up.

I don’t care if I’m going to get it all perfect, because there is no destination. The point is to just get all the blockages out and just let the words and thoughts flow and smash into each other to create new combinations that would inspire me.

I just want to get the firm sense that I’m not a sloppy thinker and that I can see the big picture enough so I can dictate stuff that makes sense once it is transcribed.

As you see, when you’re doing unrecorded dry runs, you are wearing away any emotional objections you may have to what you’re doing.

Let’s face it, writing with your voice or through dictation is not how people normally produce articles, blog posts, and novels.

Most people would prefer using a keyboard or go old-school, pick up a pen, and write on a piece of paper.

I’m not knocking on those, but the more you focus on “what is normal”, the harder you make it on yourself.

So, there are these internal blockages that you just have to workaround.

But by doing unrecorded dry runs, with no emotional attachment or expectation, you blow these out of your system.

Get On The Slippery Slope

Logically speaking, when I do under unrecorded dry runs, I try to make sure I hit a point where I get on a slippery slope.

Usually, when people say the phrase “slippery slope” they are being critical.

This is an old logical fallacy where people assume that if certain conditions are present, then it would always lead to the worst-case scenario.

Most of the time, that doesn’t happen, but people do think this way.

The good news is, you’re using the slippery slope concept in dictaphone writing or writing with a voice recorder to produce clearer thoughts that can be transcribed into quality content.

In other words, you’re intentionally trying to get into a slippery slope because it’s a good thing in this context.

How does this work out? Well, you start with one thought and truly hammer it.

That’s right. You pursue the idea of a full logical conclusion.

You begin with who, what, where, when, how, and then after enough questions are thrown at it and the more you flesh it out, the “Why?” and “How come?” fall into place.

At that point, you finally nail it.

Your next mission is to remember where you began.

Go back to the same thought, and go down another route. This is how you become a more creative thinker.

A lot of people are under the impression that there’s only one way to think of certain topics or ideas.

That’s an illusion.

There’s always at least one other way to look at any kind of idea.

When you’ve fully hammered it using an alternative route, repeat it again and again and again. The great thing about this slippery slope daily dictation ritual is that it forces you to trust yourself.

By understanding that there are no right answers from the get-go, you free yourself from clamping up and feeling stuck. You’re so afraid that you will say the wrong things and the transcript will just be useless so slow down, the ideas dry up, and it’s such a pain to go through the outline.

However, when you practice the intentional act of getting on one slippery slope after another, that fear goes away. You learn to take confidence in your ability to make sense.

Also, one of the biggest payoffs of this warm-up technique is that it also prevents you from editing yourself.

This is the main reason why I switched to dictation blogging.

When I was writing by hand, I couldn’t get things done precisely because I wanted every single word and sentence to be perfect.

I would barely write a paragraph then I would go back to the beginning and scratch everything off because I had this fleeting idea that there’s a better way to write that paragraph.

I would go around in loops like a cat eating its tail.

It was sad and it wasted a lot of time.

But when I took up dictation writing, I learned how to be a more disciplined thinker because once I say something, it’s gone.

It’s going to be transcribed and I have to move on. This pushed me to stop editing myself.

If I’m going to edit myself through dictation, I would repeat the sentence with a slight variation at the end, but that’s pretty much it.

I don’t get stuck in a loop.

Watch Improv Comedy With Audience Participation

Improv comedy and writing through dictation have a lot in common. An improv comic doesn’t know in advance who is going to be in the audience.

Different audiences have different overall personalities and temperaments.

That’s why a comic who performs at a venue with let’s say, three shows a night is just spitting out the same material to three different crowds.

Each performance is precisely different because it is a reflection of each audience’s personality and mood.

This is why watching improv comics work with their audiences is so instructive for people who are learning how to “write with their voice”.

First, check out the banter.

Next. look at how the comic takes a suggestion from the crowd and runs with it.

At this point, I would pause the YouTube video and copy the same tangent of the comic but I will try to verbally flesh out the idea much faster.

I would then repeat it but differently and then I would repeat it and try to go in another direction.

I don’t care if I’m being funny because I’m not an improv comedian.

Instead, I’m a person who works with thoughts and how many different ways you can go with a single starting thought and how thorough the final picture created by your exploration will be.

It all has to be done quickly, with as many words as possible, and it has to make logical sense. I would then unpause after dictating for a few minutes to see what the comic would do next, click the pause button again, repeat the tangent, and try to go much faster.

Once the comedy video is over, I will then dictate the whole act but try to cover more territory and more topics.

Again, I’m not trying to be funny, instead, I’m trying to work using the same improvisational technique as the comic to explore as many different ideas as possible without spitting out gibberish.

Visualize Your Outline

Look at the outline that you’re working with. It may have a few sentences, a handful of words, or it can have complete paragraphs.

It doesn’t matter.

Adopt the daily routine of visualizing the outline.

Make it real in your mind’s eye and complete with vibrant colors, textures, faces, and places.

Once you reach that level of visualization which is fairly quick for most people, start with a big picture.

When you quickly read through your outline, what is the whole point of the topic?

For example, in this blog post, the whole point is to adopt a series of daily rituals that will help you think faster, clearer, and more effective as you do dictation blogging. What is the big picture?

It should jump out at you. If not, read the outline again and again until something pops off. Once you see the big picture, visualize it as best you can. Start with the who, what, where, when, and how.

Once you fill in enough details, start imagining or vision and visualizing the “Why?” and “How come?” When you do this you’ll quickly notice that there’s a large pattern, there’s a theme.

And this theme can be broken and applied to the different points of the outline. Visualize the theme and see how it repeats and works out when given new information.

But the theme remains the same.

I remember when I was dictating a book on buying and selling graphic art services.

The theme was, you would go to Fiverr to figure out who offers the best logos and small banners.

Then, you would find a buyer.

But, this is where the theme keeps repeating itself because there are buyers with healthcare websites.

So you repeat the theme and look for people with the logo skills for healthcare.

Also, some buyers are in the restaurant industry and the same theme plays out.

You go to Fiverr and look for people who have a portfolio related to a particular industry. You repeat this over and over.

The theme is the same – you buy low and sell high.

You look for people with superb graphic art skill sets who charge very little money and the profit is what’s left over when you pay your vendors.

You repeat the process again and again.

This is what happens when you visualize your outline because you zoom in on what remains the same and what is repeated over and over. Again, this can take the form of a paragraph on your outline or just a few words.

But, as long as you can nail the repeating process, you can then improvise and apply it to many different situations.

Thanks to this daily ritual, you can take an outline that started with 20 words and crank out 20,000 words.

If that sounds like a tall order? It isn’t, I’ve done it. Not just once, but many times. I’ve dictated over 200 books using this technique.

The Final Word On Daily Rituals

An ancient Greek philosopher once said, “We are what we repeatedly do.” You can become an expert dictation novelist, blogger, or writer by adopting a “one-time big-time attitude”.

It plays out this way, you realize that you have to write a lot of chapters tomorrow, you cram, whip out your microphone, and install an mp3 recorder or Dragon NaturallySpeaking and just start talking.

What you’re doing is you’re cramming and the stuff that you produced probably needs to be edited tightly for it to be any good.

9 times out of 10, more than 50% of what you’ve dictated has to be edited out due to low quality.

You don’t want to find yourself in that situation, that’s why you need to adopt the daily rituals that I’ve described above. You don’t have to religiously follow each ritual but I ask you to try them all out and stick to the ones that work for you.

Everybody’s different with our different preferences, I get that and I respect that. But start with what I described and stick to the ones that make sense to you.

How would you know? Well, when you adopt these rituals, they help you improve not only how many words you can speak in a certain period, but also the quality of the transcription of that dictation.

Stick to it, and you will eventually get to 20,000 or 50,000 words or wherever you want to go.

It all begins with a decision to start.

I wish you nothing but success.

How to write an amazing blog post fast

Write great blog posts faster

If you figure out how to write a blog post faster, you are one step away from taking your blog to a whole other level. This skill is the key to figuring out how to grow a blog fast.

I don’t care how many links you get, your blog is not going to grow as quickly as you’d like if you don’t have enough content.

Can you imagine pulling a lot of traffic from Google and social media but giving people the same set of content when they arrive at your blog?

They will quickly bounce out; whatever interest people have in what you’re doing is going to fade away.

The bottom line is simple: More content means more potential search engine traffic.

It also means greater opportunities for visitor engagement and developing a genuine community around your content.

The Manual Way of Blogging Is Not Going to Cut It

I started this blog because I was frustrated with how I used to create content. Just like you, I used to type out my stuff. I can only type at a maximum speed of 60 wpm.

This caps me out at 3,600 words per hour.

You might think that’s a lot but if you factor in self-editing, going around in circles, and second-guessing yourself, you’d be lucky to produce a fraction.

Sure, technically, most people would be able to crank out, maybe, 20,000 words per day if they push themselves.

That’s a whole lot of typing. But when you look at how you actually write, getting to that point is all but impossible.

This is why I dictate my blog posts. You can produce a lot more content because you only go through one take. Once you’ve said your point, you move on to the next outline item.

Compare this to how most people write: they write in loops!

They second guess themselves; they think that what they wrote is far from perfect so they keep repeating over and over, and before they know it, they’ve blown through a huge chunk of time.

Also, when you speak at a normal rate you are spitting out 100 to 200 words per minute.

That translates to 6,000 to 12,000 words per hour!

Typing can’t even compare.

You can quickly go from script to script to blast out blog post after blog post.

How to Write Blog Articles Fast Through Dictation

Here is my ten-step process for quick blog post writing using dictation.

Step #1. Split research work from writing

Too many bloggers research while they write.

They would lay down a couple of sentences then they check Google, come across some new info, and then go back to what they were writing.

It can go on and on forever.

It’s also easy to get distracted.

It’s not a shock that people who write this way write very slowly. If you want to figure out how to write a perfect blog in no time, split your research work from your writing task.

Step #2. Split outlining from writing

It’s very tempting to look at your research for your outline and just write it out. You think you’re saving time.

The problem is writing an article for a blog that is worth reading takes a lot more discipline.

You can’t just write straight from your outline because it may be poorly developed.

You might not have enough facts.

The key to fast writing is to do things the right way the first time around.

And you can’t do that when you’re just automatically writing based on your research scribbles you call an outline.

Remember: Pack As Much Useful Info Into Your Outline as Possible

When you are outlining, you’re not fleshing out your ideas.

Instead, you’re trying to get as many different bits and pieces of info and ideas and pack them into a small space.

You have to be disciplined in doing this and one of the best ways to pull this off is to use lists within lists.

This is the key to figuring out how to write an amazing blog post in a short period.

You have to remember that excellent blog posts have nothing to do with formatting or how many pictures you have.

It’s all about the info and the value you pack into a limited space.

Step #3. Use templates to structure your content

A lot of bloggers think that there’s only one way to outline their posts.

They ask themselves how to write a blog post and they think back to the typical posts that they normally read.

They think it’s the only way to go. That is wrong.

Different topics require different structures.

For instance, some topics read well when presented as a list while others come to life if you present them as a story.

Understand that if you want to figure out how to write a blog post worth reading, you have to start with the kind of information you want to get across and fit it into a structure that would make it easier for the reader to understand, appreciate, and engage with what you wrote.

Step #4. Manually edit and tighten your outline

Once you’ve done your research, say, you’ve given yourself 20 minutes to get as much info from your sources, the next step is to manually edit your outline.

This is where you cut out bits and pieces of information that may throw you off.

You want your outline to be tight enough so you can remain focused as you dictate.

Dictate Your Outlines and Edit Hard

One of the fastest ways to come up with many outlines in a short period is to dictate them.

But you’re not just cranking out these outlines because you just want to jack up your numbers.

You also have to tighten these outlines after you’ve gotten them transcribed.

Whether you’re using a transcription app, a specialized speech to text software, or you are working with manual transcribers, you have to sit down and manually edit your outlines.

They have to be very tight.

Step #5. Include prompts in your outline

Writing prompts are time-saving tools and they could also be life-savers.

It’s easy to feel that you’ve gotten way in over your head as you speak through your outline.

You might even get this feeling that you’re talking in loops and wasting a lot of time.

When you include prompts in your outline that are tightly related to that specific subtopic, your finished transcription is going to look so much smoother and will take less time to edit.

Include prompts and you have to do this manually because it’s only after you’ve read your outline several times as you edit it that these prompts will come to mind.

Step #6. Decide on a fixed start time

So many bloggers think that what they’re doing is a hobby.

No wonder they don’t start on time.

They think they can blog when they feel like it. I’m telling you if that’s how you blog, chances are most of your output is going to be mediocre.

There are no two ways about it, you have to look at blogging as a commitment.

Decide on a fixed start time and stick to it. It shouldn’t matter how you are feeling; maybe you woke up on the wrong side of the bed; maybe things haven’t fallen into place.

Well, if you’re going to be waiting for the perfect time to start blogging every single day it’s not going to happen as regularly as you think.

You’re going to find excuse after excuse not to start.

Your feelings shouldn’t matter. Just commit to a start time and do it.

Step #7. Read the end of your outline first

This is important. When you decide to start dictating at a certain time, read your outline for the final time several minutes before you start dictating.

You have to read your outline the right way though.

Start at the end which is usually your conclusion.

What are the big points that you’re trying to wrap up?

Look for these points and the middle. After you have a clear idea of what you’re going to say, you read the intro so you can see how you’re going to position the information.

Extremely Important: Visualize Your Outline

After you’ve quickly read your outline, visualize your outline.

Imagine yourself talking to a crowd or giving a slide presentation.

What should those slides look like? What kind of reaction should you get from the crowd as you talk about the main points?

There’s no right or wrong answer when it comes to visualization. Everybody imagines different concepts in their unique way.

What’s important is you visualize because this creates a sense of emotional urgency.

What you’re doing is not theoretical; you’re not just going through the motions or some sort of dull, lifeless checklist.

When you emotionally get into what you’re going to talk about, you feel a surge of genuine excitement.

This is one of the keys to figuring out how to write an amazing blog post.

Step #8. Pace yourself

Put minute marks next to each outline section.

This is the time range you give yourself to start and finish that section.

Let me tell you that this is hard to stick to the first few times you try dictation blogging.

But as you get used to your pace and how you visualize and talk about concepts and then move on to the next point, your time ranges become more accurate.

Step #9. Use a free stopwatch or other app and pin it to the top of your recorder or PC

If you have a PC or a tablet device, download a free stopwatch app.

Even if you are dictating your blog post into a digital voice recorder, keep an eye on the countdown in front of you.

You should also look at the time range that you’ve given yourself for each of the points in your outline. Again, don’t expect to do this perfectly the first few times.

But as you get used to this process, the more you will stick to the schedule and speak faster.

When you know that you only have a certain period to get a point across, you become more efficient.

You feel a lot of pressure to think clearly and get the info out efficiently.

Step #10. Focus on completing your ideas and thoughts

Even if you have a clock doing a countdown in front of you, always remember that the key to a great blog article or an amazing blog post is the quality of your output.

This is not a race.

You’re only using the stopwatch and the time ranges to push you away from the normal tendency of bloggers to repeat the same point or to drill down on an unnecessary or trivial point in their outline.

That’s all the counter and time ranges are for.

You have to focus on completing your ideas and thoughts because these are what give your blog posts value.

Use These Best Practices

When you’ve gone through the ten steps above, it seems rough at first. Don’t expect anything different because you haven’t done this before. Why would it seem smooth? Give yourself enough time and space to adjust.

The key is to keep practicing and repeating until you become comfortable with the whole process. It will help you a lot if you follow these best practices.

Don’t Expect Perfection

Don’t think that just because you are dictating your blog posts that you will now crank out 2,000-word blog posts in 20 minutes like clockwork.

You will eventually get there but it’s not going to happen the first few times you follow the ten steps above.

Also, don’t expect the end product to be spotless. You’re going to have to edit. Look forward to the editing process because that’s when you’ll find out what you did right and where your areas of improvement are.

Start On Time

I can’t emphasize this enough. Many bloggers look at dictation blogging as some sort of shortcut. It is not. It’s a different way of writing. Also called dictaphone writing, dictation blogging is all about focus.

But it’s hard to focus if you keep postponing when you start.

Make it a habit to start on time. Again, you shouldn’t expect things to flow smoothly or be perfect.

Just start on time and once you develop that habit, everything will fall into place because you will get the amount of practice you need to fully polish your dictations and increase your output volume and the quality of your work.

Practice Dictation Blogging or Dictaphone Writing Daily

Using a digital voice recorder geared towards voice writing, practice dictating into it around the house.

Set aside 20-minute blocks and just dictate whatever comes to mind.

When you do this, you are accomplishing two things.

First, this process of speaking into a microphone to “write content” won’t seem strange to you.

It will become second nature to you if you keep doing it. You’re not taking a big break from your daily routine.

This removes your emotional objections to dictation.

Believe it or not, this can help loosen up your tongue as you dictate because it wouldn’t intimidate you anymore.

It wouldn’t seem so strange to you.

Second, when you carry around a digital voice recorder you never run out of things to talk about.

If you are a blogger, you know that ideas for blog posts or new blog concepts hit you at all times in many different places.

Most of the time you don’t get a chance to write those things down. With a dictaphone in your hand, you can easily dictate five to ten-minute verbal memos about ideas that came to you throughout the day.

The more you do this, the more focus you are on speaking and you will see the increased quality in your transcripts as you practice.

Take Notes On What You Got Right and Your Areas for Improvement

When you go through your outline and compare it to your transcript, you can instantly see the things you got right as well as the spots where you dropped the ball.

That’s okay. The more you see your areas for improvement, the more you detect patterns.

And before you know it, you start proactively correcting them as you transcribe.

You can also put workarounds to avoid certain dictation problem patterns you have at the outline stage.

Set Your Goal to Zero-Edit Transcriptions

After you’ve gone through the ten steps above a few times, you should set a new goal.

If you’re like a typical blogger, your main goal is to write fast. You just want as much volume as you can so you can grow your blog quickly.

Once you get the hang of dictation blogging, you should focus on quality. This is the key to writing a perfect blog post.

It’s all about the quality of the info that you give people who visit your blog.

The way to do this, of course, is to set your goal to zero-edit transcriptions. Put simply, what you dictate into your podcasting microphone or digital voice recorder, or your computer’s built-in microphone will be the final version. You may be thinking that this is impossible.

I know it’s a tall order right now because you just got started.

But as you go through the ten steps above and you adopt the best practices I shared with you, you will get to the point where every single word is as you intended.

This is a crucial turning point and the good news is you will get there eventually.

The key is to practice.

The Final Word On How to Write Blog Posts Quickly Through Dictation

Writing blog posts that are worth reading is a product of a journey.

You have to commit to this journey that takes place on two levels.

On one level, you need to boost your blog output every day, every week, or every month. At the other level, you have to make sure you’re producing amazing blog posts. For a lot of people, this is all but impossible because they believe you have to choose one over the other.

Thanks to dictation blogging, you can do both.

Dictaphone writing enables you to write whenever inspiration hits you. You also get the opportunity to push your imagination and creativity to a whole other level.

I’ve shared with you the ten steps to effective dictaphone writing that will truly help you write one amazing blog post after another.

How to master dictaphone writing

dictaphone writing

Don’t let the word “dictaphone” throw you off. You might be thinking that this is some sort of device from the 1920s or 1950s.

I don’t blame you for being under the impression that this type of gadget is something from the distant past.

Actually, dictaphones are quite common. They also go by the name ‘digital voice recorders’, ‘voice recorders’, or ‘portable audio recorders’.

They’re light, you can take them from point A to point B without any problems, they also have a very small footprint so you can store them away very conveniently. They don’t take up much space.

A lot of bloggers, writers, and novelists are making things harder on themselves because they believe that they have to be in front of a laptop or, worse yet, desktop computer for them to do their best work.

What if I told you that dictaphone writing can actually help you overcome writer’s block?

In fact, this method of writing novels, short stories, articles, blog posts, and whatever else can help you record as many of your ideas as possible.

Being a writer, you already know that the main challenge you face is not writing. In many cases, the words just fall into place. You just have to have a clear idea of what to write about.

This is where dictaphone writing comes in.

When you use a digital voice recorder to write, you get to capture your ideas. These may be half-baked, fuzzy, or not all that good, but you capture them anyway. When you cut out the rough edges, it may well turn out that these rough ideas can lead to more polished and higher quality ones.

If I’ve gotten you excited in this form of writing, here’s the quick rundown.

What is dictaphone writing?

This form of writing uses a digital voice recorder to write. Instead of using your hand to tap on a keyboard or handle a pen as you write, you speak into a voice recorder, or a small microphone, or even a podcasting microphone.

The next step is to transfer the files. You can either get it transcribed or you can feed it into a speech to text software. Once you get the transcription back, you edit it and you publish.

Why dictate your blog posts, articles, novels, or short stories?

As a blogger, short story writer, article author, or novelist, ideas flow through your mind all the time. You might get excited about an idea and you can’t wait till you get home so you can explore it further.

What happens when you walk through the door? That’s right. You forgot about it already.

When you dictate, you stop storing ideas mentally. You don’t have to risk losing them later. You can just whip out your voice recorder and record quick memos to yourself.

Sure, many of these ideas don’t really lead anywhere, but there are sure to be some diamonds in that pile of coal.

Why risk losing those gems?

Next, when you dictate, you build mental sharpness. You learn how to improvise-a critical life skill. You also learn how to critique your thoughts and express them in their sharpest and most developed form.

Learning how to think quickly on your feet doesn’t just pay off when it comes to writing, you also become a better public speaker and you’re able to level up your one to one conversation skills.

Another reason why you should dictate your content is you polish your self-editing skills. There is no shortage of gifted writers. We all know this. The problem is very few get published and of those, very few become successful.

One of the main reasons for this is the fact that a lot of otherwise highly skilled and promising writers are just stuck in a loop. They’re constantly second guessing themselves, so their manuscript never sees the light of day.

Every time they see their manuscript, they have to start from scratch and it’s an endless process. When you dictate your output, you learn how to get close to the final form of your idea when you speak it out. This is a very valuable skill.

You don’t end up stuck in a loop. You learn how to keep moving forward.

If you write fiction, dictating your character sketches is nothing short of amazing.

You can lose yourself in character development.

You can explore all the character conflicts and personality quirks of your characters.

Once this material is transcribed, you can then cut, mold, and shape the final profile of the character. This saves a tremendous amount of time.

Similarly, if you’re mapping out the plotline for your next short story or novel, it’s so much easier when you’re talking.

You’re not under any pressure, you can explore any nuances in the overall story that you have in mind. It’s as if you’re exploring a movie and it’s an amazing experience because you might not just come up with one plot outline, but several.

Famous writers who dictated their books

Don’t take my word for it. There are lots of famous writers throughout history who dictated their books.

Let’s start with one of the most consequential writers throughout history, the apostle Paul. He spent many years in prison and because of this, a lot of his epistles to the new churches throughout Asia minor as well as other parts of the Greco-Roman world were recorded by a secretary.

He didn’t write the epistles himself. He dictated them.

Another writer who dictated his material is Henry James. He was very famous in the late 1800s. His main claim to fame is the novel “The Bostonian”. Henry James left a big footprint on the intellectual scene of New England.

Turning to more recent times, the author of one of the most controversial books, The Da Vinci Code, Dan Brown, actually dictates parts of his books.

Finally, if you are a big fan of literature, John Milton, the literary giant behind the classic Paradise Lost, dictated his material.

He had to. He was blind.

Don’t ever think that if you choose to “write” with your voice that you’re doing something weird or unusual. You’re definitely going to be in great company.

The pros of using a voice recorder to write

The big advantage of dictaphone writing is once you say it, you get to move on.

There are no second takes, you don’t have to agonize about what you just said, you don’t have to worry about things being perfect. You just say it and you move on.

This is very liberating because you can process a lot more materials in a shorter period of time than if you were just writing and rewriting the same paragraph over and over.

Another thing I love about dictaphone writing is I can write whenever and wherever inspiration hits me.

I don’t even have to use a voice recorder.

I can just whip out my mobile phone, tap on the voice recorder app, and I’m good to go.

I can’t even begin to tell you how many times inspiration hits me when I’m waiting in line at the bank or doing something that is basically wasting time.

Why not turn that “dead time” into something more productive?

Another great benefit of this type of writing is you’re not stuck with one device.

Ideally, you should use a voice recorder. But there are many different devices that you can use depending on where you are.

If you find yourself in front of your laptop at home, you can use a podcasting microphone.

If you’re at work, you can use other recording devices available like a headset.

As long as your recording software remains the same, you don’t have to worry about platform compatibility or transcription issues later on.

Finally, and this is probably my personal favorite, when you write using a dictaphone, your output can actually be transcribed and turned into more than one draft.

This happens to me all the time. I would sit down, thinking I’m just going to dictate a blog post, but it turns out that after the transcription comes back, there’s enough material there for not only several blog posts, but a short book or even a video script or some other goodies.

You can’t get this with traditional writing. You spend a tremendous amount of time focusing on what you want to say and good luck getting more than one draft from the time you invest writing.

The downsides of using a voice recorder

The downside of writing with a dictaphone can be boiled down to a series of annoyances. It’s a question of personal style and preference. Still, these are negatives.

First, you have to transfer the files.

If you’re very busy, you might forget that a device has several dictations on it.

You might have a few gems in there. Sadly, you’ve forgotten them and you just wasted all that time and effort.

Another hassle with this method is you have to have a clear file labeling system. Even if you remember to transfer your files, if they look very similar to each other and you don’t know which is which, you’re back to square one.

It’s very tempting to clear a lot of clutter on your laptop or desktop computer. You have to have some sort of labeling system so you know which recording contains which items.

Next, as exciting as speech to text software can be, it is still clunky. You have to guide it when it comes to punctuation and sentence structure.

In fact, depending on the auto transcription software you use, the transcript can come out very rough.

The first few times I’ve gone that route, I’ve actually had to take the audio and send it to a manual transcriber.

That’s how messed up the automated transcript was.

The downside to manual transcription is you’re using manual labor, which can be expensive.

Thankfully, there are cheaper options, but whenever you ask another human being to transcribe your dictation, it’s going to cost money. Compare that with just feeding your audio through an auto transcription software.

When it comes to dollars and cents, there is no comparison.

The problem is the quality.

Finally, and this can be a deal killer for a few writers, when you write with your voice, you get to write quickly.

After all, most people speak at a rate of 100 to 200 words per minute. That’s a lot of content once you get your audio transcribed.

The problem is you’re going to have to edit that transcript and depending on your speaking habits and how organized you are, going through all those edits can be painfully slow.

Mastering the basics of dictaphone writing

If you need to get to the bottom of effective writing using a dictaphone, follow these tips. The more of these tips you include in your daily dictation routine, the better you will become at this type of writing.

Always work with an outline

This is self-explanatory and it is also non-negotiable. Your outline will keep you disciplined and focus your mind on the message you’re trying to get out.

Be alone or be in a crowd of strangers

Usually when people want to concentrate, they automatically think about being alone. This works for most people.

I, on the other hand, work better when I am surrounded by a crowd of strangers.

Since I don’t know these people and I don’t have any plans of impressing them or trying to prove something, the commotion around me actually forces me to focus on what I have in front of me.

It’s as if I develop tunnel vision and I become more productive.

Now, if I am just alone, sometimes I get distracted and then I end up playing a quick few hands of Facebook poker and fiddling around with my email. It can be a productivity nightmare.

The key here is to focus on what works for you. Most people prefer to work alone, others prefer to be motivated by a crowd of strangers.

Pretend you’re giving a talk

One of the worst things that you could do to yourself when you are dictating blog posts, novels, short stories, and other materials is to pretend you are writing.

Talk about killing productivity.

You’re putting unnecessary pressure on yourself.

When you imagine yourself pretending to give an informative talk, a lot of that pressure is lifted.

Now, you’re free to explore. You can then focus on points in your outline that you’re interested in and the content just writes itself.

You have to remember that for the most part, what’s holding you back is not your intellectual capacity.

What’s preventing you from getting into a state of flow is your emotional reading of what you’re doing. You become self-conscious and before you know it, things become harder than they need to be.

Just pretend you’re giving a talk. An alternative to this is talk like you’re talking to a friend. You’re not trying to prove something.

You’re not trying to showcase how smart you are. You’re just glad that you’re the friend and you just want to share and get stuff across.

If you’re able to stay at that level, the words basically flow, your thoughts crystalize into well formed words, you’re able to say them at an even pace, and before you know it, the piece, whatever it is, is finished.

Visualize each outline talking point and focus on the most obvious

Let me clue you in on a secret. When you speak to a voice recorder, the more “abstract” the ideas you’re talking about seem to you, the slower the words will come.

You can’t quite put your finger on it because you have already imagined it to be more complicated or sensitive.

It doesn’t have to be that way. Just visualize each outline point and talk about the things that jump out at you.

Trust your thoughts to flow

Many writers suffer from an inferiority complex. They think that they’re not all that interesting or they’re slow.

Whatever the case may be, they have a low view of themselves and this gets in the way of their thoughts.

They second guess themselves or the thoughts never really fully develop and crystalize. When they start verbalizing these thoughts, they second guess themselves as to which better way to express themselves.

That’s why they clam up.

Just let your thoughts flow.

Let’s put it this way, assume there is no absolute right answer.

The moment you do this, a lot of the weight is lifted from your shoulders and now, you are free to express yourself because at this point, you’re not going to break the system because there is no absolute rock solid answer.

You can attack the outline point from the side, the top, the basement, it’s your call.

The key is to understand that regardless of how you approach it, it eventually will lead to the same place. So trust yourself.

Fully develop each strand of thought as you read your outline

This might seem complicated, but it isn’t. If you know how to visualize and you know how to ask basic questions, each strand of thought takes care of itself.

If you know how to ask who, what, when, where, how, things start to fall into place.

That’s how you think through each outline item so that when you verbalize it, it is fully fleshed out.

It’s no longer half-baked, incomplete, or obviously defective. At the very least, it makes sense. Commit to moving on once each thought has fully developed.

The problem with the previous step is that a lot of writers, especially those that don’t trust themselves that much, keep piling on thought after thought.

At the back of their minds, they’re thinking “Maybe I missed a detail. Maybe I’m not drilling deep enough.”

As a result, they’re basically stuck on neutral. They are spitting out a lot of words and a lot of this text does add value, but pretty soon, you reach a point of diminishing returns.

When you commit to moving on once you feel or sense that a thought is fully developed, you get yourself out of that pit.

Kind of like a car stuck in mud, when you put that piece of wood under the tire, you can move forward. The same goes with commiting to a sense of completion.

It doesn’t have to be perfect. As long as you feel that it’s complete enough, you move on.

Write short prompts for your outlines

If you’re just starting out dictating your novel or book, one of the most effective ways you can avoid getting stuck in your outline is to write short prompts. This can be the beginning of a sentence or fragments of a conclusion.

Whatever the case may be, they give you some sort of emotional certainty that your outline is not impossible and you can make it through. If anything, the more you get used to your prompts, the less intimidating your outlines become.

Don’t rush to wind up

While you do have to commit to move on once you feel you’ve fully developed your thoughts, don’t put yourself under pressure to wrap things up either.

You’re not running a race. You’re not trying to impress anybody. You’re not trying to showcase how smart you are.

At this point, nobody can see that. Focus on how complete your thoughts are and trust yourself enough to wrap things up.

Never edit yourself as you talk

This is one of the most important skills any voice recorder writer will ever master. You have to make sure that you do all editing at the thought level. In other words, once the thought crystalizes in your mind, pick it apart at that point.

Mix and match. Slice and dice. Do what you have to.

But once you convert that crystal thought into a set of words, trust yourself with that phrase.

Unless it’s obviously wrong, you shouldn’t self-edit.

I know, this isn’t always possible. But the more you practice editing at the thought level, the less hassles you will feel when you verbalize the phrase, fragment, or paragraph.

Otherwise, if you edit yourself at that level, you will get stuck in a loop. You’re going to constantly say the same sentence with a few words different at the end.

It’s as if you’re chasing your tail and you can’t get past a certain part of your outline.

Wait for a feeling or a sense of completion before moving on to the next point

This is where you have to trust yourself. Unfortunately, you won’t be able to build this level of trust unless you practice.

We’re back to the old chicken or egg dilemma.

You have to get started. At first, it can be rough. You feel like giving up because it feels like it’s more trouble than it’s worth.

But as you gain mastery of the concepts in your mind and the words that best express them and how you can string them together into a coherent and powerful statement, you start trusting yourself.

Pretty soon, your sense of feeling or completion becomes more pronounced.

Please understand that this is more of a hunch or a gut feeling than some measurable milestone. Still, anybody can master this. They just have to put in the time and practice.

Three daily exercises that will level up your dictation writing quality

It doesn’t matter if you want to dictate novels, blog posts, articles, short stories, novellas, or any other type of work. By using these 3 daily drills, you can get to where you need to go sooner rather than later.

Dictate your dreams

Most people have dreams. Unless you’re an extreme insomniac, you probably remember your dreams from time to time.

There’s no need to write these down using pen and paper.

Just dictate through a headset mic, recorder or a podcasting microphone.

Just put on your reporters hat and focus first on who, what, where, when, and how. Once you get the basics down, you can then slice and dice your memory of the dream to make its vivid impact come to life.

Again, you’re not trying to prove anything here.

You don’t have an objective.

You’re just trying to familiarize yourself with the process of organizing your thoughts as they appear and stringing them together into a logical form that you can express effectively.

Dictate using Reddit writing prompt subreddits

Regardless of what genre of writing you’re into, there are subreddits that have amazing collections of writing prompts.

These are phrases or fragments of paragraphs that are supposed to get your creative juices flowing.

The key to this is to not cherry pick them.

Personally, I would just go down the list. I don’t care if it’s science fiction, suspense, or if it’s a thriller.

I just read the prompt a few times and then I start speaking out onto my microphone how I see the prompt progress from scene to scene.

It’s important to assume that these prompts are not complicated, difficult, or written by some sort of literary genius.

If you think along those lines, you’re going to end up sabotaging yourself.

You’re not doing yourself any big favors by imposing all this unnecessary difficulty on what you’re doing.

Just assume that they’re written by random members and that you can dictate off the top of your head. Always remember, there are no right or wrong answers when it comes to prompts.

The only thing you are aiming for is removing all the limits to your personal creativity and letting all your firepower out onto this small paragraph.

Fully flesh it out.

Watch improv comedy



This is my personal favorite when it comes to leveling up my dictation skills. When you watch a master comic do improv, you basically get exposed to all the skill sets you need to become an effective dictaphone writer. No joke.

When you watch an improv comic, you’d notice that they would pay attention to the atmosphere of the crowd. Every crowd is different. So they would sit back and absorb the vibe.

Then they would get started, and this part is probably the only part that is rehearsed or somehow “canned”.

Everything else flows from the energy that they receive and bounce back to the audience.
This is how you can tell whether an improv speaker or comedian is any good because the more the crowd laughs or asks questions, the more they change.

It’s like an intricate dance between the signals being sent out by the comic and the crowd. It’s like a conversation.

When you understand this dynamic, you can then start developing the same relationship with your thoughts because they’re not there to dominate you or they’re not so elusive that you can’t catch them.

Instead, you develop a healthier relationship with how your thoughts flow and how you can channel, shape, and mold them into words that pack a lot of meaning.

The Final Word On Dictaphone Writing

Don’t expect to master the art of writing with a dictaphone overnight. It takes practice.

The good news is by being prepared and having the right mindset, a lot of the emotional intimidation goes away.

Again, I hate to repeat myself, but the number one obstacle to your success as a dictation writer or blogger is not intellectual-it is emotional!

If you’re reading this, you already have what it takes to be a successful blogger, novelist, writer, or pundit. What’s holding you back is emotional.

There’s nothing to fear.

Just dive in and enjoy the ride.

Need the right gear to take your writing output and quality much higher? Check out my review of the best digital voice recorders for writing.

How to speak faster during dictations

If you want to dictate at a higher speed, you have to learn how to think and speak faster.

There are no 2 ways about it. All of these really boil down to being able to think quickly on your feet.

The good news? Most of us already think way faster than we talk. This is a scientific fact.

While we can’t measure the speed of thoughts directly, we can measure the speed in which neurons send information to each other.

We have a good idea of how fast signals from the brain reach our muscles. According to several studies, our brains relay electrical information to our muscles at a rate of 270 miles per hour.

That’s very fast.

It’s definitely much faster than speaking at a rate of 125 words per minute.

Our minds can come up with thoughts so much faster than we can verbalize them. In fact, if you’re reading this, you probably are thinking about a million and one things.

You can recognize some of them while others are just blinking in and out really quickly. That’s how fast your mind works.

The big challenge in learning how to speak faster for dictations is to trap or tame as much of that thinking speed as possible. Speaking faster is all about controlling our thinking process to the point that we can quickly identify our strongest ideas, develop them, and move on to the next thought.

This won’t happen quickly. It definitely won’t take place overnight.

The good news is that with enough practice through dictation every day, we can speak so much faster. It’s going to be rough the first few times, but pretty soon, you’ll get the hang of it.

With practice, you’ll speak faster and most of your transcripts won’t need much editing. At 125 words per minute, you will be able to crank out 7,500 words per hour or 60,000 words in an 8 hour day.

Think about the possibilities.

Think of how many blog posts you can crank out daily.
Think about the books the 300-page books you can produce every single day.
Focus on the thousands of ideas you can identify, catalog, and define in the space of 8 hours.
Imagine the tons of social media posts you can produce just by talking them out.

Try to wrap your mind around the large collection of marketing materials you can dictate every single day.

Again, the possibilities are endless. It all begins with learning how to speak faster. Here are the 16 steps that I use to get my dictation speed up.

On a good day, I can produce 50,000 words. When edited down into printable quality, that translates to 35,000 to 40,000 words. Not too shabby.

Not only do you get to produce more content through dictation blogging, you benefit in a lot of other ways as well-from discipline to better time management.

I’ve been at this for several years now and I’m 100% sure that you can do the same. Start by following the steps below.

Step #1: Always use an outline

This is non-negotiable. If you’re thinking of just freestyling your way to 40,000, 50,000, or even 60,000 words per day, you’re delusional.

I hate to say it.

Why? Most of the stuff that you are going to be dictating will be garbage.

Sure, there’s going to be some bright spots here and there. But most of it will be unusable. When you use an outline, you get an instant message discipline.

That’s the bottom line. You know what to talk about, how to talk about it, how long to cover it, and what comes next.

This simple set of limits adds so much value to the transcription of your dictation. Always start with an outline. Once you have your outline in front of you, either on a screen or printed out, read it very quickly.

You don’t have to dwell on every paragraph or letter. Just zip through it.

When you do this, you become familiar with the broad themes of what you’re going to be dictating.

Next, go back to the top and read the major headings. Don’t bother with the fine details. Just look at the subheadings. Understand them.

This gives you the proper context of what you’re going to be talking about and how you’re going to approach it.

Once you’re done with the major headings, read the whole thing again quickly. You may be thinking that you’re not picking up much of anything when you read the outline, but you’ll be wrong.

Now, you know what to expect.

A lot of the fear or laziness that you may have about the material goes away. You know what to expect. You’re managing your assumptions somewhat.

Next, go back to the top and read it slower. You’d be surprised as to how much of your outline makes sense.

If you wrote it correctly, most, if not all of it, will make sense.

Finally, you read closely. At this point, you probably already know what parts of the outline you’re kinda spotty on. Just jump to those sections. Feel free to jump backward and forwards.

Do this in a span of 10 minutes. It doesn’t matter how long the outline is. Get it all done in 10 minutes.

A lot of the resistance that you’re feeling right now is emotional. It’s not intellectual.

That’s the good news. You can do this. You’re smart enough.

The problem is you think you’re not up to the job. So when you go through this routine, you’ll let go of your emotional hesitation as well as your fear.

Many people often label this as “laziness” or “procrastination”. It’s just all emotions.

Now, you’re just clearing all that fog and you know what to expect. Do this in 10 minutes.

Step #2: Pick a spot you won’t be disturbed in

Ideally, you should pick a place that you won’t get disturbed in. This works best for introverts.

If you’re an extrovert and you don’t mind speaking into a condenser microphone or digital voice recorder in public, look for a different type of place.

Look for a location where you feel you can be pressured to focus. People may be talking around you even with social distancing, but the social pressure pushes you to pay close attention to what you’re doing.

Some people are wired to perform better this way. Others can’t hang with so many distractions and they need to be alone.

Either way, you know yourself better than anybody. Pick the right spot.

Step #3: Develop a pre-dictation ritual

Think back to when you dictated clear, high-quality content in one sitting. If you’re doing any kind of dictation blogging or if you’ve written a book through dictation, you’ve done this.

Maybe you worked on a chapter and just flowed so smoothly. Remember that time.

What did you do? Repeat those rituals.

Maybe you cleared your throat. Maybe you stood up straight and took a few deep breaths and settled into your seat.

Maybe you ran your hands on your condenser microphone or podcasting mic or some sort of heavy digital voice recorder.

Whatever you did, it set you at ease emotionally. Again, whatever difficulties you’re having when it comes to being productive, a lot of that is in your head.

Most of it is emotional. You’ve done well before. So it’s not competence.

It’s not your IQ or ability to succeed. It’s something else.

When you go through certain rituals that almost always lead to you outperforming, you get rid of those emotional limits.

Make it a point to consciously and intentionally go through a pre-dictation ritual after you have picked a great spot to dictate your blog post, articles, novels, books, or video scripts.

Step #4: Read your outline and think of 3 directions

After you’ve read your outline, you know what directions it could go. This should be instinctive.

There can only be so many ways the information can flow. These are the most logical and most familiar to you.

Think of the 3 most identifiable directions you can take when reading the first few bullet points of your outline.

They don’t have to be crystal clear. They definitely don’t have to leap out at you in a 3-dimensional form. They don’t have to be perfect.

But you should feel comfortable in trusting yourself to go in either of those 3 directions. This is important because, at this point, you’re learning to trust yourself emotionally and psychologically.

Step #5: Dictate 1 direction

Now that you have thought about 3 ways you can approach that bullet point, let the words appear. At the back of your mind, you’ve already select it.

All of us have different preferences. That’s just how our brains are wired. There’s nothing wrong with that.

Just trust yourself enough to open your mouth and let those sounds come out and dictate that 1 direction.

Step #6: Fully flesh out the idea as you speak

As you go through your outline, there are so many ways you can explore the idea. You can use so many different words and phrasings to get to the same point.

Trust yourself enough to pick 1 direction and pull in as many different clear words that bring the point home without you repeating yourself.

Don’t obsess about the fact that you don’t want to repeat yourself. If you do this, you will start talking in loops.

I’ve seen it happen. It used to happen to me a lot.

Trust yourself enough to fully flesh out that idea. Be curious. Explore different directions and facets.

It’s like holding a vase in your had. You can look at it from the front, top, and side.

All that’s fine as long as you don’t keep going back to where you started. Just focus on each point once.

focus on key points

Step #7: Identify the strongest points as you develop a key point

When you speak improvisationally, your mind is actually operating on many different tracks.

It’s thinking about the next few words that you’re going to say, but it’s also keeping track of the concept that you are describing or engaging with.

As you do this, your mind is trying to make sense of everything. It has its own GPS. There’s really no other way for me to phrase it.

It knows it has this rough sense of whether it’s going in the right direction or if it’s just totally off track.

By trusting your internal GPS on the flow of what you’re talking about, you allow your mind to clearly identify the strongest points of what you’re talking about.

This is important because you have to get to the point quickly and you can not miss a crucial detail.

When you trust your mental GPS to piece everything together, the more key points you develop and the quicker your strongest points appear.

Step #8: Focus on unique ideas

This is where it gets tricky. When you’re developing a key point, there seem to be certain strong, almost obvious ideas that just materialize and you can’t wait to talk about them.

Here’s the problem. You may have talked about them in another way before.

By spending more time with them, you not only fail to bring something unique enough to the table, but you probably will forget other stronger and more valuable points that you could have explored.

I wish I could tell you that there’s an easy solution to this. This is a key sticking point of dictating content.

I don’t care if you’re dictating blog posts, articles, novels, short stories, video scripts, or plain books. You’re going to run into this problem again and again.

The good news is as you practice, you start developing an eye for truly unique and substantial ideas. Now you may be thinking to yourself, “Okay, I’ll just focus on ideas that I haven’t talked about before.”

That’s not good enough. They have to be unique, but they also have to push the needle.

You have to cover new ground. You have to add value to the life of the person reading whatever it is you’re dictating.

Uniqueness or novelty is not enough. It has to be substantive.

Step #9: Drill down to get rid of repetitive questions

As you practice this, you quickly realize that you’re actually asking yourself a lot of questions as you dictate. This is perfectly normal and is to be expected.

In fact, if you’re not doing this, you’re doing it wrong.

Here’s the secret. Allow yourself to drill down onto these unique and substantive ideas while asking yourself questions about them.

When you focus on the obvious and then work your way to similarities, contrasts, comparisons, and all that good stuff, you’re constantly asking yourself questions like “Have I said this before?” or “How does this push what I’m saying to a whole new level?”

“Is this really adding new value to the understanding of the person reading what I’m dictating?” You have to ask yourself these questions again and again as the words roll off your tongue.

If the answer is no, then your mind should shift to subsections or segments of the idea that are important and valuable enough.

For example, I can talk about making money online through dictation blogging by just hammering home the point that you can produce 50,000 to 60,000 words per day of blog posts.

Everybody knows that if we just spit out garbage, people wouldn’t want to read it.

Sure, you may be targeting keywords and you may be asking certain questions that people search Google for, but once they read your answer, it becomes obvious that you’re just looping around in circles or you’re dancing around the answer. It’s a waste of their time.

I can keep talking about that, but I’m not really going to be adding much value until I talk about using that increased speaking speed to focus on social media content, outreach to people that are influential in your niche and who can possibly publish your content in exchange for a backlink, as well as podcasting or any other alternative forms that your content can take.

These are the unique idea directions that naturally come to me when I allow myself to trust the repetitive questions that are always cranking in my mind the moment I develop one idea and thinking of moving on to the next.

It has to be something new and useful.

The good news is the more you drill down, the more practical and useful directions open up to you.

Step #10: Drill down in another direction

Once you have milked the most obvious direction of your outline item, it’s very tempting to just call it a day.

You’re thinking to yourself, “I did my best and it looks like I talked about what I needed to talk about.” Don’t settle.

If you really want to produce a lot of useful content, don’t give in to this temptation because if you develop this habit, you would quickly find out that your mind is very lazy precisely because it’s very smart.

It will find the most efficient way for you to describe a concept and give you the feeling that you have explored it enough. Emotionally, you’re thinking that you put in the work.

You’ve attacked it at many different points, you explored different areas, and you’ve laid out all the unique ideas that are useful to the reader.

At that point, it’s very emotionally tempting to just go back to your outline and get on with it. If you get into this habit, you actually start shrinking your transcription.

Your mind is so efficient that you can quickly zip through the “usual suspects” of topic coverage and quickly move from outline point to point.

You’re feeling really good because you think you’ve covered so much material. This has happened to me.

I dictate blog posts all the time. This is how it usually happens.

I thought I was very thorough, I’ve spit out several examples, well at least that what it seemed like.

But when I get the transcription, it’s actually much shorter than I thought it would be.

I could’ve sworn that when transcribed, my dictation would total at least 50,000 words. But what I got back was 30,000.

No, it’s not because I instructed the transcriber to edit hard. They just transcribed with normal editing discretion.

What happened was my mind was playing tricks on me. It felt so good to mentally process an idea.

But it turned out that it was just my emotional excitement of finishing the outline quickly. You fix this problem by insisting on drilling down in another direction.

It doesn’t matter if you’re chasing after word count or you’re trying to make sure that you offer as many different possibilities or ideas in the final version of your content. You have to do it.

Step #11: Go back to your outline

It’s important to go back to the outline at the right spot. I know it sounds almost funny, but you’d be surprised as to how often I would go back to my previous point in the outline.

I end up repeating myself and wasting a lot of time as well as my transcriber’s time and attention. It’s important to go back to where you left off.

This takes mental discipline. This is no time to edit yourself. If you’re feeling that you did a lousy job covering a previous point, there’s no need to go back to that previous section in the outline.

Just get on with it. Once you develop this level of emotional discipline, everything will start to fall into place because you know that there is no rewind button.

As I mentioned in my post on the benefits of dictation blogging, with dictation, you get to say the content once and you move on. This is so much better than manual writing where you edit yourself and get caught up in an endless loop.

Every time you go through that loop, you’re burning precious time. Before you know it, you stand up from your desk and realize that you put in 8 hours but only have 2,000 words to show for it.

Step #12: Fill in ideas that come to you

As you go through your outline, sometimes, it becomes so clear that there has to be a filler segment in the outline. Maybe you didn’t think about it when you first dictated your outline or it was just completely off the radar.

Maybe you had somebody else write your outline and didn’t think of it. It doesn’t matter.

The more you drill down on each outline point, the clearer these gaps appear in your mind. At this point, you have to pull the trigger and fill in ideas as they come to you.

Here’s a tip. The first few bullet points on your outline shouldn’t jump the gun because at that point if you’re like most people and you’re thinking at the rate of thousands of miles per hour, all these seemingly “hot ideas” just pop out of nowhere.

They come at you from all directions. Don’t give in.

Why? You haven’t familiarized yourself enough with the information of your outline to make a clear and wise decision.

It’s only after you’ve gone through at least 3 bullet points in the outline that you would have enough command over the materials to make the right call as to which new bullet points to put in.

This is where you have to set aside your voice recorder and quickly get on your keyboard and type in the new bullet points. The faster you do it, the more ideas you can reduce to writing.

The same goes if you’re dictating using a condenser podcasting microphone. When I’m dictating from home, I use a podcasting setup.

You have to reach out to your keyboard and type in those lines.

Do yourself a big favor though. Try to boil down those key points into their most cogent and potent form.

After that, cover them as you go through your outline. Drill down hard.

Step #13: Make sure you cover all points of your outline

As I’ve mentioned earlier, when you’re doing dictations, sometimes your mind plays tricks on you. You get this feeling that you’re the next Albert Einstein.

You talked about a topic and you just beat it to the ground. You killed it. You hit it from all corners, all directions, upward, downward, backward, forward. It’s as if you knew it like the back of your hand.

You can’t help but feel like a million bucks. But once you get the transcription, it turns out that what you talked about was very shallow. You didn’t even get close.

You just basically scratched the surface. This is why it’s crucial to cover all the points of your outline because when you experience that problem that I just described and you stop halfway through your outline, you have to redo the project.

This has happened to me several times. I felt so good about one part of the outline that I was sure that those sections alone would be worth thousands of words. Boy was I wrong.

Don’t go with your feelings. Just get it all out.

The best way to do this is to make sure you hammer each and every point of your outline.

Whether it’s the pre-existing outline that you’re working with or new bullet points that you just type because ideas crystallized as you were dictating, you have to get it all out.

The good news is if you just produced too much, you can edit later. But it’s much better to take off after producing too much than adding stuff in long after the excitement of dictation has gone when you produce too little.

Sum it all up

Step #14: Think of summing it all up as you dictate

In the final 30% of your outline, start thinking of how to sum it all up. Don’t get me wrong, you’re not thinking of your concluding paragraph.

Instead, in the final 30%, you should use one of the thinking tracks that you’re operating on to get a holistic view of what you’ve covered.

This is important because it may turn out that you have yet to make your strongest points. Again, this has happened to me before painfully.

I’ve had clients come back to me and say “It’s great that you talk about points X, Y, and Z. The problem is nobody’s going to take you seriously until you establish your knowledge of A, B, and C.”

This is crucial. When you are near the final stages of the dictation, think about summing it all up.

This will force you to recognize or remember the strongest points of the outline. This way, you don’t overlook anything.

At worst, you can make a verbal notation so that in the transcript, it would say “edit to add this section to a previous point.”

It’s going to take a little work, but it’s better than just blowing those points altogether. Remember, you’re trying to add value to people’s lives.

You’re trying to give them information that they need to take things to the next level. You’re not doing them any big favors by assuming they would know certain ideas or just blowing it off altogether because you forgot.

Step #15: Throw out idea nuggets or ‘mini-outlines’ you can edit later

One of the most common problems that I always face when dictating content involves new ideas. For example, I verbally wrote a 700 page novel on Vikings.

It was going well. It took me about a week to work through the outline and it felt really good.

But throughout the process, all these ideas were just jumping out at me. The Vikings actually had a lot to do with the monks in Ireland, the Anglo-Saxon Germans in England, and, at a later point, Muslims in the tip of Spain and Northern Africa.

As I explored those portions of the novel, things got really confusing because my mind was operating in 5,000 directions at once. I was supposed to talk about Jarls and Viking berserkers and longboats, but all I could think about are exotic, smoke-filled rooms in Muslim Spain while you could hear the calls to prayer waft out of the tall minarets surrounding the Mosques.

This is where idea nuggets come in. When a very strong idea comes to you as you transcribe, tell yourself or the transcriber to note in the audio “(idea)”.

Come up with your own system. There’s really no one right answer.

Just come up with a notation system that makes sense to you. This way when you look at the transcript, you can see that there are different directions that it can take you.

Copy and paste it or cut it out of the transcription or the soft version and maybe write blog posts, books, novels, short stories, or whatever else out of these idea nuggets.

I understand what you’re thinking. Why not just stop thinking about them and get back to your main focus?

That’s a problem because when you come up with idea nuggets, they’re actually a happy byproduct of your peak creative intensity. The last thing that you want to do is to say to yourself “I’m thinking about the wrong things. I’m talking nonsense here, so I’m going to stop and get my bearings and go back to my original direction.”

What do you think the effect will be? That’s right. You shut yourself up.

Don’t be surprised if the creative juices just dry up instantly. Again, I know. It has happened to me before.

If you’re working on a 700 page epic on Vikings and all these idea nuggets start hitting you, the last thing you want to do is to stop and refocus your mind away from these mini outlines or story ideas.

Leave them in the dictation. You know you’re going to cut them out. Don’t let them trip you up because they will happen.

They’re not things to be avoided because I’ve written amazing short stories and blog posts off idea nuggets. Think of them as happy accidents that can give you a headstart for other creative work in the future.

If anything, they act as seeds. Treat them as such. Don’t think that they’re something that you have to actively work against because you’re just going to end up tripping yourself up.

focus on the right words

Step #16: Don’t worry about getting the words right as long as you enunciate clearly

A lot of people are sticklers for proper pronunciation and annunciation. I get all that.

But the problem is the more mental energy you invest in saying the words correctly, the more likely you’re going to trip yourself up.

Remember, you only have so much mental energy to work with. You wake up with a certain fixed amount of willpower.

Are you really going to blow all of that on making sure that every word is correct or pronounced like the King’s English? Or are you just going to let the energy flow and take you from one idea and fully develop it onto the next?

You pay a heavy price for putting too much focus on form instead of doing what you should be doing and keeping your eyes fixed on the substance.

The final word on how to speak faster for dictations

By following the 16 steps above, you will be able to not only speak faster when dictating content, but you’d also learn how to be a more disciplined thinker.

The problem with dictating creative work compared to just reciting facts and data is that you are engaging your personal intuition, creativity, and resourcefulness all at once. It’s all about your imagination.

When you get the hang of trusting yourself by taking one direction instead of another, things start to flow and the quality of your final transcribed work improves over time.

Don’t expect to get it perfect overnight. That’s not going to happen. Instead, enjoy your journey from typing 35 words per minute to producing 20,000, 40,000, then maybe 60,000 words per day.

It’s all about discipline and going through this amazing journey of self-discovery. Remember, you are learning how your mind thinks. You’re identifying your creative habits along the way.

Treat it like an amazing field trip. It’s not a chore and it’s definitely not a job because as I keep saying in this post if you’re serious about learning how to speak faster, you have to overcome the emotional hurdles that are dragging you back and keeping you down.

People can do this because I’ve done it. If I can do it, you can do it too. What’s keeping you is emotional.

It’s not intellectual and it’s not something that you can not fix. I wish you all the best in your dictation efforts. Enjoy the journey.

How to speak faster when dictating blog posts or articles

Sum it all up

Dictating is a faster option when you have to multi-task.

In fact, I dictate blog posts, articles, and other online content at a rate of 20,000 words per day or more.

How do I pull this off?

It is important to be relaxed and to think about what you are about to say to make your message as accurately as possible. Speaking fast when dictating saves yourself time, but the clarity of your diction is equally important to make yourself understood.

Here are some tips on how to produce good quality dictation recordings:

Train yourself to think faster

The human brain is an amazing thing. It is considered the supercomputer in charge of commanding and controlling the human body, from the simplest movement of lifting a finger to the most complex task of solving mind-boggling puzzles.

1. Exercise your thinking

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Brain cells not only need physical movement; it also needs mental stimulation. People who think fast always find ways to utilize their brainpower.

You can do this by experiencing new tastes and smells, travel to new places, create art, learn a new skill, research a new topic or develop new habits. This activates various parts of your brain to make it receive and transmit information more efficiently.

It is similar to the way bodybuilders try new weightlifting exercises to help build and develop underutilized muscles.

This way, your brain will get to improve the function of the usually inactive parts of the brain.

2. Be curious about things around you

Our brains are designed to be naturally curious. Unfortunately, as we grow older, most of us begin to suppress or deny this natural curiosity.

We tend to stick to a normal routine or form assumptions or generalizations that cause us to think less about the “whys” of things and simply accept them without further thought.

The best way to exercise curiosity is to ask “Why?” Make it a point to ask yourself a minimum of 10 “why’s” everyday.

This will get your brain thinking about things and you will be surprised to find that there are so many opportunities and solutions in your life and work.

3. The Mozart Effect

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More than a decade ago, psychologists at the University of Wisconsin noticed that listening to Mozart can improve people’s mathematical and spatial reasoning skills.

In their experiment, they let a mouse walk through a maze while listening to Mozart’s music. They noticed that they went through the maze faster and more precise than when they were listening to white noise.
Although there have been studies that not everyone benefited from Mozart’s music, they have found that music does boost brain power simply because it makes listeners feel better and more relaxed.

4. The benefits of writing

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Writing is a way of capturing thoughts and ideas then putting them down to words. It is a way to keep your brain is active and organized.

The biggest benefit of writing is that it can expand your brain capacity.

Try to find ways to write, such as writing something for your friends, writing your childhood story, starting your own blog or simply write diary entries about how you spent your day.

No matter the topic, the act of putting your thoughts to paper is a great way to train your brain to think.

How to speak faster

Millions of thoughts zoom through our heads every single day. When it comes to dictation, thinking fast must be coupled with clarity of thought. When your thoughts are clear and organized, it will be easier to find the right words to express your ideas.

1. Loosen your tongue

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Most often than not, we are too lazy to move our lips and tongue when speaking.

To practice, try looking at yourself in the mirror and talk. Keep your back straight and speak in a clear and steady tone. Open your mouth and form the tones of the words clearly and with confidence.

2. Keep your sentences short and simple

Do not attempt to form complex sentences at the start.

The longer and more complicated your sentences are, the more effort and time you will spend analyzing your sentence structure and organizing your train of thought.

Express yourself using simple sentences that are easy to understand.

3. Enunciate to improve your quick speech pronunciation

When starting a dictation, learn to relax. You can try practicing some hard-to-pronounce words in advance to make you feel confident about using these words in your piece.

4. Learn from your mistakes

It is normal to mispronounce a few words or stammer as you find the right word at the start.

Once you identify these mistakes, work on getting rid of those. Research on the right way to use that new word or sentence structure and practice saying them out loud.

In no time, you will improve your English considerably.

5. Try practicing on some English tongue twisters

Tongue twisters are not just silly rhymes and exercises in phonics. They can actually reveal certain weaknesses in your speaking and pronunciation skills.

Try saying some English tongue twisters out loud to practice sounds and tones.

This way, you can both improve the clarity of your voice and at the same time practice speaking faster.

6. Read aloud to yourself

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This will improve your confidence and help you enhance your flow when speaking.

Try it in your favorite book or any short article. As you read out loud, train yourself to speak faster with each repetition.

7. Thinking in Fast English

When you surround yourself with sped up English (ex: watching Youtube videos in 1.25x speed setting), you will get used to speaking in sped up English.

Soon, you will notice a considerable improvement in your speech clarity and speed.

8. Pick a role model

Try to find a favorite English public speaker, radio or television personality.

Observe the way he or she talks and expresses ideas. This will surely help you learn English quicker and faster.

With these tips in mind, you can greatly improve your ability in both thinking and speaking quickly.

This will help you improve on your dictation skills, making you more confident in expressing yourself, speaking faster and getting your message clearly to your listeners.

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20 Dictation Blogging Best Practices

blog dictation best practices

Who doesn’t have a smartphone nowadays? I might even win if I make a bet that you’re reading this article on your phone.

We see a lot of mobile app ads, and some of them have successfully replaced individual gadgets. Certainly, smartphones have become indispensable in the twenty-first century.

Speech-to-Text features aren’t something new. However, technological advances have greatly improved speech recognition, and lately more smartphone users are appreciating and taking advantage of speech-to-text mobile apps as well as computer software. Nobody hates convenience, do we?

Why spend your precious time typing and hurting your fingers if you can push fewer buttons? Here are some tips to boosts your blog posts success when using dictation apps:

dictation outlining

Always prepare an outline in advance

This helps you stutter less and come up with complete sentences.

Having an idea of what you are going to talk about will result in smoother and more natural sentences.

Don’t have time? You can dictate your outline ahead of time.

Provide identifying information

Try to always include dates, addresses, and spellings. The details that you give will help your readers understand your ideas or description better.

Get ready to pause your dictation

Get ready to push the pause button

If you think a long pause in your dictation is coming, hit that pause button.

Get the time you need to collect your thoughts and proceed.

Get the right recording gear

Get the Right gear

A good mic is a good investment. Choose your preferred device among the three types: wireless, wired, or built-in mic.

Your choice of mic can also increase or decrease the word accuracy.

Get to know your recording device

Familiarize yourself with the features such as pause, insert, and delete.

Easily controlling your device will let you focus on other things such as your sentence patterns and coherence.

Test your blog dictation recording equipment

Always test your mic before every recording

Be sure that it can capture your voice clearly by trying a few words before you proceed dictating.

Check your pronunciation and test out your voice

Making sure your voice is clear means less editing time. You may need to exercise your vocal tract, jaw, and tongue by vocalizing before recording.

Mind your tone and pace

You might want to enunciate clearly while speaking at the same speed when you are having a conversation with someone.

Some people, when anxious, excited, or emotional, badly articulate or unintentionally muffle their voice.

Use dictation placeholder words

Consider using placeholder words

Sometimes there are some words like proper names that a dictation app refuses to recognize.

It might insist on mangling it, so it’s a good idea to use a word for the meantime instead.

When you edit, simply search for the word you want to replace.

Spell out hard words when dictating

Spell out difficult words

When you use easily confused or unfamiliar terms, you should consider spelling it out.

Ditch abbreviations

Most abbreviations have multiple meanings, so they can rise to confusion.

Use short sentences when dictating

Short sentences will do

As long as your sentences are complete, you’ll be understood by your readers.

Anyway, comprehending longer sentences takes more time. And long sentences scare readers.

Dictation production best practices

Choose a place with minimal noise when dictating blog posts

Your best choice is a quiet room because louder background noise would compromise your word recognition accuracy.

Punctuate for clarity

Say the words “dollar sign”, “comma”, “period”, “percent sign”.

Remember: Paragraphs matter

Start a new line by saying “new line.”

Your blog would not be appealing if you have blocks. Divide them into a smaller 3-sentence paragraph to look friendlier.

Don’t forget to use apostrophes where needed

Contractions of the verb “is” and the use of “s” after a noun to show possessive property should be emphasized.

Drink water to avoid dry throat

Have a cup of water on standby beside you while dictate

A dry mouth or throat affects the quality of your voice. Your dictation app may even have difficulty recognizing your words.

Always blog for others

Always remember that your dictation is intended for other people

Consider them and try to make it easier to understand and more colorful or vivid to imagine.

Improve your dictation app’s speech recognition accuracy

Train the app constantly by familiarizing it with the way you pronounce.

With all of the languages and accents, not everyone pronounces words in the same way.

Mark where your entry ends

Say something like, “end of dictation.”

This comes handy when you have to edit.

What is the best voice dictation app?

You can go ahead and read reviews, but I already did that. So the name Dragon Professional Individual is a highly recommended dictation app. It’s no wonder that it gets mentioned or recommended with all of the features that come with it. It’s compatible with both Windows and Mac.

How do you talk text?

Tap Messages App Icon on your iPhone and then choose which friend you want to send a message to. Or you can make a new message by tapping the blue button in the top-right corner of Messages menu.

Give the text field a tap to open the keyboard.

Push the Dictation icon which looks like a microphone.

You will be asked to enable dictation on a pop-up menu.

Say your message aloud while holding your phone in front of you or just speak normally as you do when using Air Pods or ear pods.

Unfortunately, you cannot command the app to send your message, so you’ll have to push the send button on the screen.

How to use a phone in dictation system?

Download a dictation app from Play Store or App Store if you don’t have them yet.

Typing without using your hands is even faster boosting your productivity and creativity.

How do I dictate punctuation on android?

Just speak out the name of punctuation that you want to insert.

For instance, Hi! What are you up to these days? That’s: hi exclamation mark what are you up to these days question mark.

How do you put punctuation in voice text?

Punctuations are added by naming them.

Say period to add a period.

How to turn on speech to text on android?

Bring up your device’s keyboard and look for the mic icon which is located on the left side of the space bar.

With that, you can now start dictating.
 

FREE DICTATION APPS

Transcribe App

Voice memos and videos into text files? Do it best with Transcribe!

Pros:
        Import and export files
        Supports more than 80 languages

Cons:
        Only available on App Store
        In-app purchases to unlock most features
 

Speechnotes

Add greetings, signatures, and other texts you use frequently with Speechnotes custom keys. Simply tap on the app icon and the mic icon next and you are all set.

Pros:
        In-app purchase
        No account needed

Google Gboard – The Google Keyboard

Download Google Keyboard for free from Play Store. This app is said to support more than 60 languages.

Pros:
        Compatible with Google Translate
        Basic speech-to-text tool

Cons:
        Absence of shortcut commands
 

PAID DICTATION APPS

Dragon Professional

The best bet for those looking into buying a business-grade speech-to-text app is Dragon Professional.

Just say the word and you’ll be making a spreadsheet or editing a document with all the convenience.

The more time you spend using it, the more it adapts to your voice and choice of words.

Pros:

        Very high accuracy rate
        Approximate typing speed equivalent per minute:  160 words

Cons:

        Aimed at professionals (who have a budget)
        Pricey @$300

Otter

Highly recommended for smartphone and laptop users, Otter allows you to give real-time commands.

Organizing, editing, or searching during meetings, lectures, and interviews will never be the same.

Pros:

        Premium plan: space for 6,000 minutes of dictation to text
        Available in a team plan
        Free tier
 
Cons:

        Needs speaker ID assignments for multiple speakers

Verbit

This dictation app is marketed to offer ease and convenience to students and entrepreneurs.

By using both algorithms and neural networks, it can differentiate speakers even when the accent is changed.

It does more by incorporating information from the news into your recordings.

Pros:

        Offers services from human editors

Cons:
        Isn’t always live
 

GOOGLE VOICE TYPING COMMANDS

As seen on https://support.google.com/docs/answer/4492226?hl=en.

Select text by saying:

• Select last [number] words
• Select last word
• Select next [number] words
• Select next word
• Select word
• Select last [number] lines
• Select last line
• Select next [number] lines
• Select next line
• Select line
• Select last [number] characters
• Select last character
• Select next [number] characters
• Select next character
• Select last [number] paragraphs
• Select last paragraph
• Select next [number] paragraphs
• Select next paragraph
• Select paragraph
• Select all matching text
• Select [word or phrase]
• Select all
• Select list items at current level
• Select list item
• Select none
• Unselect
• Deselect

Format documents by saying:

Text formatting

• Apply title
• Apply subtitle
• Apply heading [1–6]
• Apply normal text
• Capitalize [word or phrase]
• All caps [word or phrase]
• Strikethrough
• Superscript
• Subscript
• Underline
• Italicize
• Bold
• Italics

Text color and highlighting

• Highlight
• Background color [color]
• Remove background color
• Highlight [color]
• Remove highlight
• Text color [color]

Font size

• Font size [6-400]
• Increase font size
• Make bigger
• Decrease font size
• Make smaller

Paragraph formatting

• Line spacing [1-100]
• Line spacing single
• Line spacing double
• Increase indent
• Decrease indent

Alignment

• Align justified
• Align center
• Center align
• Right align
• Left align
• Align left
• Align right

Columns

• Column options
• Apply 3 columns
• Apply 2 columns
• Apply 1 column
• Insert column break

Lists

• Insert bullet
• Create bulleted list
• Insert number
• Create numbered list

Remove formatting

• Remove strikethrough
• Remove underline
• Remove italics
• Remove bold
• Remove formatting
• Clear formatting

Edit documents by saying:

• Insert horizontal line
• Insert bookmark
• Insert comment [then say your comment]
• Insert header
• Insert footer
• Insert equation
• Insert footnote
• Insert page break
• Insert link [then say the URL you want to use]
• Insert table of contents
• Update table of contents
• Delete table of contents
• Copy link
• Delete
• Delete link
• Delete [word or phrase]
• Delete last word
• Paste
• Cut
• Copy

Add or edit tables by saying:

• Exit table
• Insert table
• Remove table
• Insert row
• Insert new row
• Insert new row below
• Insert new row above
• Delete row
• Remove row
• Insert column
• Insert new column
• Insert new column on the left
• Delete column
• Remove column
• Insert table [1-20] rows by [1-20] columns
• Delete table

Scroll

• Scroll up
• Scroll down
Stop voice typing

say “Stop listening.”

Resume voice typing

To move the cursor to the end of the paragraph and start voice typing again, say “Resume.”

To move the cursor to the end of a particular word or phrase, say “Resume with [word or phrase].”

Here are all the commands you can say to resume voice typing:

• Go to [word]
• Go to the end of the line
• Go to the end of the paragraph
• Move to the end of the line
• Move to the end of the paragraph
• Resume with [word or phrase]
• Resume

Commands to open help

• See all voice commands
• Voice commands list
• Voice typing help

Using the tips and resources above, you’ll now be well on your way to dictating 20,000+ words per day

Blogging is fun as it is when you love what you’re doing. But if you have the options to make it more convenient for you, why not grab it? Try recording your voice and get it on with dictation apps or services. You might get surprised how this can transform your blogging experience.

How to get more traffic to your blog through intentional blogging

web traffic

To get more traffic to a blog, you just have to blog in an intentional way.

I know it sounds crazy because a lot of bloggers basically just blog by passion. Now, they’re getting sophisticated because they have target keywords but it’s still basically passion-based.

So, if they feel the urge to blog about a certain keyword then they would just get to it, write it out, post it, and be done with it. Then they’d head to the beach. Maybe hang out with friends. There’s nothing wrong with that.

But if you want to make money by generating more traffic to your blog, you have to be intentional. In other words, you have to treat it like a job. How?

First of all, you have to have a game plan for what you’re going to post. This has to be a list of keywords and then you have to turn them into topics.

The topics have to fit some common theme that makes sense. Then you compare that outline with the rest of the content that’s already out there.

Can you blow everybody awake and deliver value? If not, keep working on your outline. If you already have a solid outline, write it out.

Now, this can take several days if you type slowly. But if you can talk quickly and you already know your stuff, you can dictate a very meaty blog post. And I’m talking about 5,000 to even 9,000 words in an hour.

How? Dictation.

You can really take your blogging game to the next level by dictating your blog post instead of writing them out. But if you want more control, you can write them out.

Whatever you do, get it out of you. Just get it out of your system. Write that blog post.  Pretty soon, you might clock 20,000+ words per day

Now that you’ve done that, you then have to be intentional in terms of getting the word out.

social media blog posts

So, you can do the following. Split your blog post into subheadings and then Tweet out the subheadings through Tweets targeting certain niche-targeted hashtags on Twitter.

Next, you can share the photos that are in your blog post on Pinterest and also target Pinboards or Group boards that are related to your niche.

Next, you can find Facebook groups that talk about your niche and then share your content there.

Next, you go to a Reddit and there are many sub Reddits that may be related to your niche. Post your latest blog post there and start a conversation.

Next, you can post some of the pictures on Instagram and target hashtags that are already on Instagram that are related to your niche.

Next, you can record a short video. It doesn’t have to be a picture of your blog. It doesn’t have to be a video of you talking. Maybe you feel like you don’t look good on video.

That’s fine. It could be your voice. It could also be the dictation audio of your blog post, and you just turn it into a slideshow. Whatever the case may be, put up a video on YouTube and use it as a teaser to drive traffic to your blog post.

Check the extremely helpful video above from Trena Little to get great ideas on how to turn your blog posts into videos.

This is what I mean by intentional blogging. You have to not only be intentional in what you’re going to talk about in your blog post. But you also have to be intentional about where you’re going to distribute your stuff.

That’s the key. They go hand in hand. Because Google will find you faster if you’re already out there on social media.

Do you get how this works? Also, it’s very important for your new blog posts to reference or internally link to older blog posts. This way, whatever traffic you get will go back to your older blog posts and you can link your older blog posts to your newer blog posts.

This way, it could turn your blog into a traffic circulation machine and this can lead to a community forming around your blog.

How to Manually Transcribe Dictated Blog Posts

There are many ways to transcribe dictation audio.

You can use software. You can dictate directly into Google Docs. You can even turn your audio file into an MP4 file, upload it to YouTube, and copy and paste the automated transcription.

Of course, you can always choose to do things the old school way and manually transcribe audio dictation files.

I prefer manual transcription because transcription software, as well as Google Docs and YouTube still have a long way to go.

While YouTube transcriptions can do a fairly good job, its lack of punctuation is a deal killer for me.

Plus, Youtube autranscriptions require many time-consuming steps.

Also, slowly dictating into Google Docs is a non-starter.

The main reason why I choose to dictate my blog posts, articles, and books, is because I want to crank out more words per day. This is why I’m able to write more than 20,000 words per day.

Slowly and carefully dictating into Google Docs defeats the purpose.

If you are dictating your content, here are the steps on how to manually transcribe dictated blog posts the right way.

speed up the audio to review dictation

Step #1: Play the audio at 1.5 or 2x speed

Using VLC or some other audio playback software, listen to the source audio file at 1.5 to 2x speed.

Speed listening enables you to get an overview of what the whole file is about. It’s not much different from reading a book.

If you want to read a book quickly, it’s a good idea to skim through all the sections of the book to get a general idea. You will be able to figure out the different parts of the book, how it’s formatted, and the organization it uses.

You may also be able to pick out the main points that the book is trying to make.

Audio dictation files are no different.

Listen to the material quickly at least twice.

This also prevents you from stressing out when it comes time to manually transcribe the audio.

By the time you start transcribing, you won’t be dealing with completely new materials.

You familiarized yourself with the audio so it doesn’t come off as completely new, and some parts won’t come off as surprising.

Slow down dictation blogging audio for transcription

Step #2: Slow down the audio

Use software that can slow down the audio so you can listen to each word clearly enough to transcribe it.

Each word must be transcribed correctly because certain words have different spellings but sound alike or very similar to each other.

Slowing down the audio enables you to pick out the overall context of each sentence. This increases the chance that you will be able to transcribe every word correctly since you understand the context of that text.

Several software packages will help you do this. Some are better than others.

Personally, I prefer nch.com.au’s Scribe Software.

This software slows down the audio so you can make out each word. You can also change the speed setting so you can speed through the audio that you easily recognize.

Step #3: Read your transcription closely

Read the transcription with a critical eye.

Your job is to pick out sentences that may have been formatted wrong.

Believe it or not, sometimes if you put a comma in the wrong place, a sentence meaning changes.

Similarly, you need to read closely for mistranscribed words.

You can’t just read in one sitting, assuming that all the words are correct.

Instead, you’re looking to read and look for a rough spot. This is where the sentence doesn’t seem to make any sense.

This is your clue that a word may have been mistranscribed, or the sentence construction is off, or the clauses are not right.

Step #4: Read for logic

After hunting for grammar problems with your first reading, you should read your transcription a second time. This time, slow down and question the meaning of each paragraph.

Does it make sense?
Does it contradict itself?
Are there holes in its argumentation or its presentation?
Is it referring to stuff that isn’t there?
Is it making any promises that it fails to deliver on?
Are there any inconsistencies in the use of certain terms or jargon?

At this stage of editing, you’re looking at your transcription in terms of logic.

Does it make sense? Is it persuasive? Does it follow up on its claims?

Step #5: Format for maximum readability

If you read a lot of blog posts, you know that big blocks of text scare people.

People don’t have the time to hack through big blocks of text.

Format your transcription the same way. Use short sentences by chopping up long, heavy sentences.

Organize these short sentences into short paragraphs. As much as possible, use subheadings, lists, and bullet points.

By following the five steps above and constantly looking to fine-tune your transcription and editing skills, you will be able to transcribe even the most difficult audio files.

None of this comes easy.

You won’t pick up this skill overnight. But with enough practice and the right attention to detail, you will be able to transcribe your own dictated audio files or somebody else’s at a high-quality level.

5 Ways To Transcribe Your Blog Article or Book Dictations

So far, I’ve taught you how to dictate your book, blog posts, and articles so you can make more money, save time, and enjoy many other benefits.

As awesome as these benefits may be, you need to get one key step right to fully enjoy the increased productivity and other advantages dictation brings to the table: you need to pick the right audio transcription method.

Quick Recap: What is audio transcription?

It is simply the act of converting audio/speech into text through a transcriber. Podcasts, interviews, Zoom meetings, courtroom recording, medical recordings, and research recordings can all be transcribed into text for a larger audience.

Types of Transcription Service

In transcription, there are two main things to consider: the audio file and the transcriber.

To get accurate content, you need to create a high-quality audio recording.

The speech must be clear, have a good tone and be delivered fluently in your chosen language.

Once the audio recording is of good quality, the next is to consider the transcriber.

The transcriber is simply the medium that converts the audio into text.

There are five main ways to have your audio files transcribed:

1. Dragon naturally speaking
2. Google docs transcription
3. YouTube auto transcription
4. Freelance human transcription
5. Hiring a transcription agency

dragon naturally speaking for dictation blogging

Dragon Naturally Speaking

Dragon Naturally Speaking is one of the best speech recognition software with millions of users across the world.

It was first developed by Dragon Systems of Newton, but currently owned and managed by Nuance Communications. It runs on Windows and Mac operating systems.

The simplicity, flexibility, and ease of use have enabled many content producers to use it for all their audio transcriptions.

Dragon has three main features: voice recognition, command recognition, and text-to-speech.

You create a user profile and then dictate the words or speak naturally while the software does the transcription.
Once you are done speaking, Dragon will deliver to you the text word document of the audio.

Pros:

Dragon has a friendly user-interface and easy to use.

Once fully trained, it is claimed that this software can reach a 99% accuracy rate. That means for every 1000 words, there will be 10 mistakes.

The accuracy rate, however, improves with time as the software gets to understand your proficiency and tonation.

It saves time and effort and can be used by authors who are sluggish in typing.

Cons:

It can take some time to fully train the software to transcribe your audio at a high accuracy rate.

If you have an accent or your voice varies, you may have to wait a long time for the training process.

There are minor mistakes such as punctuation, spelling and all others.

This will require a little editing to ensure that the document is accurate and presentable.

The software has no free or trial version.

The pro version is priced at a one-time price of $ 199.99. If you want other languages, you will be required to purchase other versions.

Voice blogging with Google Docs

Google Docs

Google Docs is one of Google’s Office Suite free applications. It is readily available as long as you have a Gmail address.

The audio transcription feature has been developed in Google Docs to help users who might prefer speaking to typing their text.

To get started, open the voice typing feature from the tools menu on Google Docs and then proceed with the recording.

As you speak, Google Docs will take off the hassle and automatically type the text for you.

After you are done speaking, you will have the word version of the audio.

Pros:

Google Docs is simple and easy to use.

It supports more than 50 languages: English, German, Spanish, French, Arabic and many others.

The voice typing feature is free for all users.

It has a relatively good accuracy rate for a lot of busy users.

A help section is provided with instructions to improve the accuracy of your audio transcription.

Cons:

You have to speak at a very low rate of speed for Google Docs to accurately transcribe.

You have to speak PUNCTUATION commands and this can slow you down further.

The voice typing and dictating feature can only be used on only Chrome browsers. That means you can’t use the voice typing feature on Firefox, Explorer and any other browser out there.

Might be too slow to produce any real productivity boost compared to other methods of transcription.

Use Youtube auto-translate to transcribe audio files

YouTube Automated Transcription Service

While YouTube is not an original audio transcriber, it has been an in-built automatic audio transcription technology.

To use this feature, you simply have to convert your mp3 into mp4 and upload your mp4 file to YouTube, click on the “More” button, select the preferred language and then transcribe.

Wait and then check the transcription. Copy and paste.

Edit the transcription and post on your site.

Pros:

YouTube provides free reliable automatic audio transcription service that is available to all users.

It can have a high accuracy rate.

Accuracy depends on the noise at the audio background and the clarity of pronunciation.

It also points out mistakes in grey color, making it easy to edit the transcript.

Cons:

You have to have the time to edit your transcript.

Very time intensive since you’re waiting at several stages: mp3 to mp4, upload, transcription, transcript editing.

You have to convert mp3 into mp4 first – this can take a long time with big files.

Sometimes auto-transcribes in the wrong language and you have to reupload the video.

You need to have a YouTube and a Gmail account to use the automatic audio transcription technology.

As compared to Google Docs and Dragon where you get to speak directly while the software does the typing, YouTube only provides the transcript of the uploaded audio file. Just like Google Docs, it works on only Chrome-based browsers.

How to hire a freelancer to transcribe dictation bloog posts

Freelance human transcription

If you have already done the audio recording, you can consider employing a freelance transcriber to convert the audio to text.

You have to ensure that the freelance transcriber is good with your language, tone, voice, vocabulary, and fluency.

This person not only transcribes but can also edit, format, add pictures, and even post to WordPress.

Pros:

You get a human experience with your transcription instead of using artificial intelligence.

Audio files can be transcribed very well with minimal mistakes, taking into consideration punctuation, grammar and all others.

The final document can be well-formatted to match your needs.

Cons:

Freelance transcription may come at a higher price. Pricing may vary based on the expertise, accuracy and professionalism of the transcriber.

Transcription services might start from as little as $ 15 to $ 40 per hour from freelance sites such as Fiverr, Upwork, Guru, etc. Reviews will be needed when there are errors in the transcript. This can increase the final turnaround time.

My experience: I’ve been lucky enough to get my transcriptions done by people with STRONG EDITING SKILLS for a consistent $20 per audio hour which is good for 6000 to 9000 words.

How to use an agency to transcribe audio blog posts

Freelance Transcription Agency

Instead of employing a freelancer, you can hire a professional audio transcription agency with a track record.

The agency will have either a freelance team or in-house transcribers to get the job done.

The final work is reviewed by an editor to ensure it meets the client’s quality standards.

Pros:

You get a high-quality transcript based on the agency you chose.

The transcription service is matched with a transcriber who understands your language, industry, tonation, and keywords. The final work is formatted and sent via your email.

If there is a need to manage the freelancer, it will be taken care of by the transcription agency.

Cons:

Agency pricing is higher than that of a solo freelancer, yet they promise high quality.

The price ranges from $ 90 to $ 180 per audio hour.

If you need a recommendation for a cheap high quality agency, contact me. I can direct you to one of the agencies I use, they only charge $50 per audio hour (good for 6000 to 9000 words).

The Final Word on How to Get your Audio Dictation Transcribed

When an audio file is converted into text, it can be used for multiple purposes: blog, website content, social media posts, email newsletter, press release, case study, research data, book creation, and many others.

Using an audio transcription service is extremely important. The key is to find the best medium that meets your cost, preference and quality standards.